The document outlines Directorate of Town Planning & Survey (DTP&S) approval submission and follow-up procedures. It discusses the key departments and personnel within DTP&S, the approval process stages, data required for different approval types, and responsibilities for following up and obtaining approval. Guidelines are provided for clear location plans, detailed service layouts, colored drawings, and ensuring approvals are directed to the correct DTP&S department.

1. Directorate of Town Planning &
Survey – Approvals Submission and
Follow up Procedures
Lunch Time Seminar
By: Omar Habouch
13th
of October, 2008

2. Contents
DTP&S OBS and the key departments/personnel.
DTP&S approval with respect to the project
process stages.
What is preceding the DTP&S approval stage.
DTP&S approval letter formation.
Data required based on the type of approval
submitted and its format.
Who is responsible for following up with DTP&S
until approval is obtained.

3. Objectives
To establish submission and follow-up
procedures
To identify the requirements for DTP&S
approval request
To accelerate the approval process and
minimize time wastage on follow-up
activities (meetings and discussions)

4. Director General
CEO
Customer Service
Centre
Land Allocation
Office
Branches Affairs
Office
Development &
Follow-up Office
Director General’s
Office
Planning Studies
Office
CEO Assist. For
Resources Affairs
CEO Assist. for
Technical Affairs
Legal Affairs
Office
PR Office
HR & Finance
Department
IT Department
Compensation
Department
Public
Services
Department
Geographical
Information
Department
Survey
Department
HR Sec. E-Government
Compensation
Sec.
Financial
Resources
Sec.
Technical
Support &
Networks Sec.
Estimation
Sec.
Admin
Services Sec.
Programmes &
Systems Sec.
Technical Sec.
Buildings
Department
Roads &
Transportation
Sec.
Geographical
Information
Management
Sec.
Basic Services
Sec.
Data Treating
& Developing
Sec.
Naming &
Numbering Sec.
Geographical
Data Exchange
Sec.
Survey Sec.
Drawing &
Issue Sec.
Building
License Sec.
Survey
Projects Sec.
Building
Inspection &
Consultants’
Qualification
Sec.
DTP&S OBS

5. DTP&S OBS – Key Dept. (s)
Director General
CEO
Customer Service
Centre
Land Allocation
Office
Branches Affairs
Office
Development &
Follow-up Office
Director General’s
Office
Planning Studies
Office
CEO Assist. For
Resources Affairs
CEO Assist. for
Technical Affairs
PR Office
HR & Finance
Department
IT Department
Compensation
Department
Public
Services
Department
Geographical
Information
Department
Survey
Department
HR Sec. E-Government
Compensation
Sec.
Financial
Resources
Sec.
Technical
Support &
Networks Sec.
Estimation
Sec.
Admin
Services Sec.
Programmes &
Systems Sec.
Technical Sec.
Buildings
Department
Roads &
Transportation
Sec.
Geographical
Information
Management
Sec.
Basic Services
Sec.
Data Treating
& Developing
Sec.
Naming &
Numbering Sec.
Geographical
Data Exchange
Sec.
Survey Sec.
Drawing &
Issue Sec.
Building
License Sec.
Survey
Projects Sec.
Building
Inspection &
Consultants’
Qualification
Sec.

6. DTP&S OBS – Key Personnel
Mr. Salah Bin Bitee – Director General
Eng. Hamdi Fareed – Acting Head of Public
Services Department
Eng. Ali Shahin – Head of Basic Services
Section
Eng. Akef Al Jamal – Head of Basic Services
Division

7. DTP&S Approval With Respect To The Project
Process Stages
PROSPECT
STAGE
PROJECT
INCEPTION REPORT
PRELIMINARY
DESIGN
DTP&S APPROVAL
TENDER
PERIOD
CONSTRUCTION
CONTRACT
ESTABLISHMENT
DETAILED
DESIGN

8. What Is Preceding The DTP&S Approval Stage?
PROSPECT
STAGE
PROJECT
INCEPTION REPORT
PRELIMINARY
DESIGN
Prepare Preliminary
Drawings
Issue RFI to Service
Authorities
Submit to DTP&S for
formal planning approval
Proceed to Detailed Design/Prepare &
Submit Preliminary Design Report
Approved
?
Yes
No

9. DTP&S Approval Letter Formation
FAO (Service approval,
Data inquiry, etc)
The subject first and
then the name of the
project (not doing this
increase the possibility
of getting the letter
missed in DTP&S)
Arabic spelling and
translation check
Cc to SMDD, DPW,
DTP&S Coordinator and
optional to SM

10. Data Required –
Pumping Station Location Approval
Location Plan
Three Proposed Locations (If possible)
Setting Out Plan
Elevations
Cross Sections
Two Sets of All Drawings

11. Location Plan
PS Location

12. Three Proposed Locations
PS Options
Nominate three locations and
prioritize them
Draw a selection zone
Take photos on site for the
proposed options (optional)
Identify the Plot No. for each
option (if possible) or show and
designate the surrounding
facilities (e.g. parks, mosques, etc)

13. Setting Out Plan
Odour Control
Unit

14. Elevations
Maximum Height

15. Cross Sections

16. Data Required –
Rising Main Route Approval
Location Plan
Layout Plans
Services Cross Sections
Two Sets of All Drawings

17. Location Plan

18. Layout Plans
Show the offset from building line at:
RM pends
Constant offset
Every change in the offset

19. Services Cross Sections

20. Typical Services Corridor
Utility All Road Corridor Widths
Offset from Building Line
(m)
Electricity 1.22
Water 2.14
Etisalat 3.35 (2.75 for all road corridor
less than 18m width)
Natural Gas 5.0 ± 0.5 m
Foul and Surface Water
Drainage
7.00 m
UAE Armed Forces Telecom
System
To be agreed on project by
project basis
Overhead Pylons, Others To be agreed on project by
project basis
Source: Internal Memo Ref. PGS 400 and dated 19/11/2003

21. Typical Services Corridor

22. Data Required –
Lifting Station Location Approval
Services Layout
Three Proposed Locations (If possible)
Cross Sections
Two Sets of All Drawings

23. Services Layout
LS in the parking or
the verge of road

24. General Arrangement - Layout
Overall
Width
Overall Length

25. General Arrangement - Cross Section

26. Data Required –
Temporary Stormwater Storage Ponds
Location Plan
Services Layout
Temporary SWD PS Plan
Temporary SWD PS Cross Section
Two Sets of All Drawings

27. Services Layout
Pond Cross
Section
Pond Layout
Plan
Temp.
Facilities

28. Temporary SWD PS Plan

29. Temporary SWD PS Cross Section

30. Who is Responsible?
Project Manager Responsibility:
• The drawings are clear, complete, and follows the DTP&S
restrictions and limitations.
• The Approval Letter issued with the required details,
justifications, enclosure, etc.
• Provide the DTP&S Coordinator with the required details
and explanations at the follow-up stage.
• PM to provide the coordinator with a realistic deadlines to
priorities the coordinator efforts.
• Single point of contact with the coordinator within Halcrow
to avoid conflicting messages from different members of the
project team.

31. Who is Responsible?
DTP&S Coordinator Responsibility:
• Liaise between the project manager and
the DTP&S engineer since DTP&S
requires a single representative to deal
with them on all projects.

32. Recommended Procedure
Current Procedure
HalcrowSM DTP&S
Recommended Procedure (not yet approved)
SMHalcrow DTP&S
Process Direction
DTP&S
Coordinator
SM
Coordinator
SM
Coordinator

33. Recommended Procedure - Form

34. Guidelines Summary
Clear location plan to be provided for all types of
approvals.
Setting out and services layouts should be detailed and
includes plots numbers.
The proposed or existing services to be colored with
different colors in order to make them easily identified by
the DTP&S engineer.
Photos to be taken for proposed PS, LS, etc locations
Approval Letters have to be directed to the appropriate
DTP&S department.

35. Guidelines Summary
Lifting stations to be in the internal roads’ parking areas or
the verges.
The proposed pumping mains or gravity sewers to be
allocated at 7 to 9m offset from the building line.
Offset from building line has to be shown on the layouts at
RM pends, constant offset, and every change in the offset.
Services cross sections have to be provided at corridors
with congested existing and proposed services as well as
for every type of corridor width is being identified along
the RM route.

36. Guidelines Summary
Don’t Send more than one approval in one Letter. For
example, if you need to approve location for a pumping
station and its rising main route. It would be better to
approve the location of the pumping station and based on
that you apply for the approval of the rising main since the
location of the PS might change from the proposed one.