EC HELIG Branch Seminar - introducing Libguides to the SEALS consortium libraries - June 2015 - Grahamstown, South Africa

1. LIBGUIDES 2
EC HELIG Branch SEMINAR, June 26th 2015
Rhode University Library
RUL LibGuide Administrator: Fiona Still-Drewett

2. Libguides
• via
www.Springshare.com
• Library technology
vendor, started in 2007
• Specialise in web
applications for
libraries and
educational
institutions
• Contact: Dave Ware
• dware@springshare.com
30 day dedicated trials
• RUL Costs in 2015
= < R30 000
(special deal for RU as
early adopter plus
includes LibAnswers)

3. Springshare products at RUL
• RU implemented LibGuides in 2008
(partial uptake by subject librarians, 2011+ full uptake
18 guide owners, 70 guides)
http://ru.za.libguides.com/ Subject Guides
• Web publishing platform for libraries
• Upgraded to include images & back up module in 2012
• LibAnswers added, live July 2013
http://ru.za.libanswers.com/ Ask a Librarian / Ask Us!

4. Libguides 2
• Migration from Version 1 to Version 2, no additional cost
• Support from the Springshare – responsive to emails
• Recommend a team of two to manage the transition, re
administrative processes & communications to library staff
• 7 Steps: request V2 site; play & learn; prepare content for
migration; migrate content from V1 to V2; clean up; moving
your V1 site to a new domain; go live

5. Libguides 2
• V1 Pre-migration clean up, all libguide owners i.e. remove
unwanted content & check links working plus administrator
functions.
• Decide on migration date & initialise with Springshare
• No more changes to V1 thereafter!
• Creation of Libapps logins for staff re to view V2
• Review of data on V2 by library staff & administrator functions
• Set date for going ‘live’ – i.e. review of V2 complete & new
URL
• Once live with V2, library staff can still view data on V1 for
period 180 days

6. LibGuides 2
SELECT QUIET PERIOD/VACS
• Allows staff to review V1
content
• Aim to minimise time
between migration of
data to V2 and going live
• (during this period Users
van view LibGuides 1,
but staff can not update
or make changes to
content)
RUL PROCESS
• Introduction & regular info.
notices to library staff
• Nov clean up
• Nov 28th migration of data
• Mid Feb went ‘live’
• Guide owners update
profiles, and continue
working with content
• Introduce Users to new
look guides!

7. LibGuides 2:
Role of the administrator
• Guide owner management (accounts/editing rights)
• Statistical information & analysis
• Design (overall look & feel)
• Quality control (content)
• Global editing
• Database additions
• Staff communique & training
• Marketing
• Identification of new subjects/topics

8. LibGuide 2
• Good luck to the SEALS colleagues!
• RUL LibGuide Administrators ( Thandiwe Menze & Fiona Still-
Drewett) happy to assist where we can
e.g. sample communiques to library staff, administration
• Contact: v.menze@ru.ac.za f.still@ru.ac.za
• Example Subject guides, see:
http://ru.za.libguides.com/Englishstudies RUL English
http://libguides.sun.ac.za/psychology SUL Psychology
• Thank you for listening
• Questions?