Things to note while preparing an effective presentation.

1. SUBMITTED TO: SUBMITTED BY:

2. PREVIEW
 PART I - INTRODUCTION
 PART II - PREPARING A PRESENTATION
 PART III - PREPARING YOURSELF
 PART IV - DELIVERING A PRESENTATION
 PART V - HANDLING THE AUDIENCE

3. PART I - INTRODUCTION
WHAT IS A PRESENTATION ?
AIMS.
WHAT CAN A PRESENTATION DO
FOR YOU ?
WHY PRESENTATION SKILLS
TRAINING?
EFFECTIVE PRESENTATION SKILLS

4. WHAT IS A PRESENTATION?
A structured, prepared and speech-
based means of communicating
information, or ideas to a group of
interested people, in order to
inform or persuade them.

5. AIM
 To transfer information
 To communicate views
 To influence another mind
Emphasis is not on transmission but on
reception and understanding by audience
so that YOUR MESSAGE IS UNDERSTOOD,
REMEMBERED AND ACTED UPON!

6. WHAT CAN
PRESENTATION
DO FOR YOU ?
•ALLOWS YOU TO
INITIATE DISCUSSIONS
•RAISE ISSUES
•INVITE VIEWS
•ASK QUESTIONS
IT GIVES YOU A
CHANCE TO SPEAK
YOUR MIND
IT PUTS YOU
ON DISPLAY

7. WHY PRESENTATION SKILLS TRAINING
 To properly structure your presentation.
 To overcome nervousness.
 To develop powerful Body Language.
 To deliver effective presentation.
 To learn what not to do during
presentation.
 To design and use visual aids effectively.

8. EFFECTIVE PRESENTATION SKILLS
 Precise use of language
 Knowledge of subject matter
 Logical & organized thought process
 Clarity of speech
 Brevity
 Attractive & effective audio – visual aids

9. PART II: PREPARING A PRESENTATION
IDENTIFY YOUR AUDIENCE
IMPERATIVES OF PLANNING
FACTS
STYLE
PACE
TONE
TACTICS
TIMING
FORMULATE YOUR OBJECTIVE
PURPOSE
SIMPLE, CONCISE AND
UNAMBIGUOUS
FOCUS IS THE KEY

10.  KEEP IT SIMPLE.
 AVOID WRITING UNNECESSARY TEXTS.
 AVOID BLOCKING VISUAL AIDS.

11. PART III: PREPARING YOURSELF
 BELIEVING IN YOURSELF
 ANALYZING APPEARANCE
 ENHANCING BODY IMAGE
 IMPROVING YOUR VOICE
 ELIMINATING TENSION

12. PART IV: DELIVERING A
PRESENTATION

13. ORGANISING YOUR DELIVERY
OPENER
• Start with a bang to get attention.
• Provide facts and figure.
BODY OF PRESENTATION
1. Cover the subject in logical order
2. Repeat important points
3. Use visuals wherever possible
4. The voice should not be too fast, too high or too
slow.

14. CLOSE
Tell them what you have told them.
 Reiterate the theme
 Summarize message
 Repeat key points
 End on a positive note.

15. PART V: HANDLING THE AUDIENCE
 JUDGING THE MOOD
 DEALING WITH QUESTIONS
 COPING WITH HOSTILITY

16. JUDGING THE MOOD

17. DEALING WITH QUESTIONS
• Appear confident.
• Remain calm whatever the tone of the
questioners.
• Divert hostile questions back to the questioner
or the audience.
• Address answers to the whole audience.
• Win over the audience with your knowledge.
• Being honest with the audience.

18. COPING WITH HOSTILITY
 Back your facts with evidence.
 Don’t lose your temper
 Wait for a question even if none are
forthcoming.

19. THANK YOU