Basic Presentation Skills for Executives

1. PRESENTATION SKILLS

2. Learning Agenda
 Types of Presentations
 4 Ps of Presentation
 Calming the nerves
 Dealing with Questions – TRACT Technique
 Activity JAM
 PowerPoint Tips

3. Some Questions
1. What is your experience of giving
presentations?
2. What do you like about it?
3. What do you dislike about it?
4. Will you need to present in the future?

4. Types of Presentations
Informationa
l
Motivational
Demonstrati
ve
Extemporan
eous

5. 4 ps of Presentation Process
PLAN
Prepare
Practice
Present

6. Planning
 Clear objectives
 what do you want to
achieve?
 Target audience
 their needs – format?
 Mind map :
Brainstorm – list
content
 Show Time
 Plan your Session
Present
er
Content
Purpose Audienc
e

7. Prepare : Structure
Introduction
Who you are
Agenda
Expected Outcomes
Content / Message
Key Messages
Themes
Sections
Conclusion/summary:
Take away message
Call to action
Q&A and Thanks

8. Prepare : Yourself
Communication
• Words |Body Language | Voice
Clarity
• Ideas | Key Points | Critical points
EmotionalIntelligence
• Calming Nerves |Rapport |Impression
Grooming
• Dress to situation |Neat and arranged

9. Communication Techniques
 Vocal Variety
 Speed – slow to fast
 Volume – soft to loud
 Pitch – low to high
 Enthusiasm – amount of energy
 Stance and Gestures
 Stand with your feet directly below your shoulders (in a
comfortable position)
 Make slow gestures to emphasize or illustrate key points
 Avoid Filler Words
 Vocalized pauses
 Examples: “um,” “ah,” “uh,”

10. Calm yourself from the inside
Deep
breathing
Drinking
water
Smiling
+ve
Emotions
Move a Bit
Felling Nervous ?
 Lack of experience
 Lack of preparation
 Lack of enthusiasm
 Negative self-talk

11. Look Presentable
 Carry yourself Confidently
 Stand Straight / Groom Well
 Take yourself Seriously
 Bring your Energy
 Eat well
 Relaxed
 Happy
 Humor
 Take Care of your appearance
 Dress Appropriately
 Face
 Odor
 Manicure

12. Activity : Open the intro of Topic
Each small
group will be
given a
topic to create a
presentation
outline.
As a group, create the introduction for the topic given.

13. Practice
 Rehearsals
 Slide Show
 White Board
 Camera / Audio
 With Friends / Team
 Mirror

14. Activity :JAM
Just a Minute : Any Topic of your choice Skill / Work
 Plan Prepare practice – 5 Mins
 Present for 1 minute
 Pauses and repetition allowed
 Total Points 10.
 Lose 1 point for each ‘umm’ or ‘ahh’ fillers
 Lose 2 points for Ambiguity
 Lose 1 point for Missing Rapport
 Win star points
 1 for impressive interaction
 1 for for Audience engagement.

15. Present
 Open
 Attract Attention
 Illustrate your key messages, eg.
 a startling statistic or image
 a quotation from someone famous that applies to your message
 Illustrate your points
 Stories and easy examples
 Audio / Video aid
 Interact
 Ask questions to involve
 Encourage to share ideas and facts

16. …Present
 Engage
 Request Participation ( Indirect)
 Activities
 Debrief on Engaging
activities
 Conclude
 Request Questions (Direct)
 Anser using TRACT
T – Thank again
C – Check if it reached
him
A – Answer the
Question
R – Repeat the
Question
T – Thank the
questioner

17. Power Point Tips ..dos
 Speak to
audience, not to
the slides
 Don’t overcrowd
 Pay attention to
 Colour
 Layout
 Fonts
 Spelling Mistakes
 Test beforehand

18. PowerPoint Tips - Donts
 Don’t - Just read your slides
 Don’t - Script everything
 Don’t - Put too much information on a slide
 Don’t - Go overboard with fancy effects, they distract
from you and your key messages

19. Summary
 4 Ps of Presentation
 Plan
 Prepare
 Practice
 Present
 Calming the nerves
 Dealing with Questions – TRACT Technique
 Power point Tips
 Activities Debrief

20. Questions Please
Thank you
Mukul
Soft Skills & Behavioral Trainer
trainer1@live.in