This document provides an overview of the Construction Information Management System (CIMS) software. CIMS is a comprehensive and customizable construction management software developed by URC Construction based on their 58 years of experience in executing over 600 projects. It integrates various modules like business development, planning, execution, material management, plant & machinery, HR, and finance & accounts to provide end-to-end project management capabilities. The software aims to increase productivity, reduce costs and monitor project performance through real-time data and reports.

1. One complete IT Solution for Construction ...
WE DO NOT JUST SELL THE PRODUCTS WE SELL

2. Construcon Informaon Management System (CIMS)
CIMS is a comprehensive, integrated and integrave, modularized, customizable and user-friendly
Construcon Informaon Management System, ideal for organizaons engaged in construcon
projects and businesses. Owing to its highly customizable feature, CIMS can be configured suitably
and implemented quickly, thus reducing the cost of implementaon, and also the me to gain the
benefitsinterms ofproducvityandprofitability.
“company URC Construcon with over 58 years of construcon
CIMS developed based on first hand input from our parent
experienceinexecungmore than600 Projects
History 07

3. Building Naon’s Ambion Since 1956

4. Shri. U.R. Chinnusamy
Founder, URC Group
URC CONSTRUCTION (P) LTD
CIMS, a product developed and promoted by a
company which is into the Construcon Industry
forover58years
Started by U R Chinnusamyin 1956.
Contract construcon company to a leading construcon services company
knownforit’squalityandengineeringcapability.
Vercals: Buildings & Factories, Railways, Metro Rails, Oil & Gas Pipeline,
Airports,Power,Water&Irrigaon,Roads&BridgesacrossIndia.
History 09

5. WINDOWS & WEB
(Selecve–Supplier/
Sub-Contractor Portals)
CUSTOMIZABLE EASY TO
LEGACY SYSTEMS
MULTI - CURRENCY
REPORTS INTEGRATE WITH
SELF ATTACHMENTS WORK FLOW DEFINITION
(Authorizaons based on
ATTRIBUTE BASED
MANAGEABILITY & ESCALATION TERMS & CONDITIONS
values/levels)
DRILL DOWN ALERTS TO MOBILE, OFFLINE DASHBOARDS &
TO MS-EXCEL/ PDF
FACILITY E-MAIL & APPLICATION DATA UPDATES REPORTS EXPORTABLE

6. DEPLOYMENT ARCHITECTURE DIAGRAM
Data Center Web Server
Site -1
Site - 2
Dashboard /Approval
Head Office

7. DASHBOARD

8. DASHBOARD

9. Mobile InterfaceWork Flow

10. Mobile InterfaceWork Flow

11. PROCESS FLOW
Projects
Business Development
Planning & Budgeng
Material
Management
Plant &
Machinery
Subcontracts Labour
Execuon & Monitoring
HRMS Overheads
Client Billing Safety & Quality
Project Closure
Progress & Change Requests
Finance & Accounts
CIMS 13

12. REPORTS

13. Execuon
Labour Variance
Client Bill vs Sub-Contractor Variance
Producvity
Current Execuon Status
Project Status
Business Development
Enquiry History
Tender Trends
Lost Bid Analysis
Planning & Monitoring
Accepted Cost Esmaon
Job Cost Report Job
Cost Ledger Detailed
Rate Analysis Budget
Variance
( Cumulave & Monthwise )
Material Reconciliaon
Material Management
Indent / Supplier Summary
Comparive Statements
PO Tracking
Age-wise Stock Analysis
Material Trend Analysis
Finance
Profit & Loss
( Sitewise & Consolidated )
Job Performance Analysis
Receivables & Payables
Ageing Analysis
TDS Analysis
Human Resource
Transfers
Salary Summary
Man-Days Trend
Man-Power Cost Trend
Plant & Machinery
Status of Request vs Delivery
Producvity
Maintenance
Fuel Efficiency
Equipment History Card
Sales & CRM
Lead Status Report
Overdue Follow-ups
Lead Summary
Sales Order Detailed Report
Allotment Leer
Demand Leer
Sales Agreement
CIMS 15

14. MODULES 01 Business Development
Enquiries
Site Invesgaons
Negoaons What
if Analysis Lost
Bid Analysis
02 Planning & Budgeng
Agreements
WBS (Work Breakdown Structure)
Scheduling
Rate Updaon
Revisions
MS-Project / Primavera Integraon
03 Execuon
Project Sengs Drawing
Management Execute
& Monitor
Alert & Measure Deviaons
Budget Overrides
Labour Management
BOQ & Amendments
Measurements
Client Invoice & Cerficaons
Services
Sub-Contractors
Service Providers
Pieceworkers
Work Requests
Work Orders
Cerficaons
Advances & Recoveries

15. 04 06Real Estate & Property Development
Sales Enquires & Follow-ups
Property Bookings
Transfers ( Property / Ownership )
Stagewise Bills
Maintenance / Other Services
Addional Works
Machinery
Budget Controlled Mobilizaon Requests
Hire Order- Direct / Comparive Compare
Hire Quotaons
Hire Orders
Receipts
Site Transfers
Machinery Log
Prevenve & Correcve Maintenance
Human Resource
Recruitment
A endance
Time Office ( A endance, Leave & Permission )
Payroll
Statutory Compliance
Training
Appraisal
07
08 Finance & Accounts
General Ledger
Accounts Payables
Accounts Receivables
Fixed & Assets
Cost Accounng
Bank Guarantee
Leer of Credit
Insurance
05 Material Management
Budget Controlled Requisions
Purchase Orders- Direct / Comparive
Vendor Rangs
Supplier Portal
Trip Sheets
Goods Receipts
Budget Controlled Indents & Issues
Stock Adjustments
Site Transfers
Physical Verificaon
CIMS 17

16. PROCESS FLOW- BUSINESS DEVELOPMENT
Site Invesgaons/ Business
Pre-Qualificaon Tender Document Receipt
Tender Negoaons Tender Working
Submission
Awarded / Not Awar
Agreement CreaonClose Enquiry

17. BUSINESS DEVELOPMENT
his module handles business enquiries, pre-qualificaon process cycle, tender receipts,
siteinvesgaons,rate enquiries,tender workings,submission,andnegoaons.It also
facilitates historic similar tender analysis to sharpen pricing and margin workings to
T
facilitate strategic negoaon.
Module processes at a glance: Module documents/reports at a glance:
 Rate Enquiries
 Interlinking acvies between new tender
and tender history
 Revised working for tenders
 Site invesgaon analysis
 Enquiries to service providers / suppliers
without procurement cycle
 Fetching rates from the past history
Pending Business Enquiries to process
Enquiry Status
Tenders, Bids, with Enclosures
Contracts Acceptance; Amendments
Site invesgaon analysis
Comparison report with the previous tenders
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CIMS 19

18. hp://www
PROCESS FLOW- REALITY SALES
Project Creaon Websites
Campaigns
Sales & Markeng Plan
Referral Management
Change/Support Request
Leads
Sales Team
Follow-ups Site Visits
cceptance Negoaons
Negoaons
Cancelprogress / Billing
Progress/Billing
R
Hand-Over
A
R
Proposal
cceptance Neg
eceivables
.

19. REALTY SALES
his module helps to capture the sales enquiries and the support acvies. It also
minimizestheriskofmissinganyenquiries/follow-ups. Thishelpstomanage/trackthe
individual's sales performance and the enre sales cycle from a prospect to a customer.
T
It also supports to manage / keep checks on the a er sales formalies like generang Demand
Le ers,InterestCalculaonsetc…
This module helps to generate and send the bulk demand le ers & payment follow-ups via.
email / SMS. Scheduled email / SMS alerts can be generated during various stages of the
projectexecuon.
Module processes at a glance: Module documents/reports at a glance:
 Sales, Enquiry
 Followup
 Booking
 Transfers / cancellaon
 Stage wise Billing
 Maintenance / Other Services
 Addional Works
Sales Trend
Enquiry History
Enquiry vz Booking
Enquiry Status
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CIMS 21

20. PROCESS FLOW- PROJECT PLANNING & ESTIMATION
roject Creaon
Project Features
Drawing Management
BOQ
WBS (BOQ Analysis) Scheduling
(MS Project / Primavera)
Budget
Rate Analysis

21. PROJECT PLANNING & ESTIMATION
his module enables the user to plan the enre project with resources, including me
basedcommitment ofworkacviescoveredintheSuccessfulBids/Contracts.
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Module processes at a glance: Module documents/reports at a glance:
 Preliminary budgets for tasks and materials
needed for the project, to be used in
preparing calls for tenders / response to
tenders.
Accepted cost esmaon
Resource based schedules
Time based resources
 Firm budgets that include the detailed
workload, expense and material
calculaons
Cash flow
Fund flow
 Price lists and costs for previous plans and
tenders and that facilitate calculaon of
precise expenses of the project and also
comparison of service providers / suppliers
rates from the past history
CIMS 23

22. PROCESS FLOW- EXECUTION & MONITORING
AdvanceWork Order Request
Budget
Change Reques Progress Work Order
Measurements ProgrBudget Amendments er A endance
Client Bills Sub Contract MeasurAdvances/Claims/Recoveries
Receivables Cerficaon Sub Contract Bills Advance & Others
Adjustment
Variance Analysis Cerficaon Payables

23. EXECUTION & MONITORING
roject Execuon module is a powerful project management tool to monitor and
manage projects, incorporang various capabilies and features like deviaon alerts and
analysis, project evaluaon, design-to-cost engineering to opmize construcon
P
costs; quality management - plan, collect, sele, and evaluate quality related to costs. The
soluon includes features that provide data to determine standard or user defined quality
scores.
Module processes at a glance: Module documents/reports at a glance:
 Labour a endance
 Value of work completed
 Labour wise value / quanty of work done
 Labour bills
 Client Bills
Project execuon management
Labour a endance / subcontractor a endance
maintenance
Maintain detailed library of resources, units,
overhead charges and acvies
Monitor Progress at all sites
Alert for and measure of deviaons
Manage inventory at sites
Analyze warehouse acvies, including flow of
materials versus workloads
Record Labour Deployment and material
consumpon
Labour billing management
Client billing management
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CIMS 25

24. PROCESS FLOW- MATERIAL MANAGEMENT
Budget / Capex
?
chase Request
on
Client / Sub Con Issues
for Deviaon
ExecuonReceipt
/ Contractor /
Machinery
Stock
Invoicing Returns
Purchase Order Amendments Payables Excess / Shortage Notes

25. MATERIAL MANAGEMENT
his modules cover the enre purchase and stores funcons of the enterprise. Tightly
integrated with modules / sub-modules like Payables, Payments and tax-related legal
compliance, this module enables Purchase and Store Managers to plan and monitor:
T
relaons with vendors, stock levels, purchase analysis, opmizaon of supply chain acvies
andcostsinrealme.
Module processes at a glance: Module documents/reports at a glance:
Vendor Detail List
Indent details report
Enquiries
Quotaons
Purchase Order
Store Receipt Note
Purchase Invoice
Payment authencaon, budget allocaons
etc.
Stock Report (Updated Stock, Stock as on
date, Periodic Stock)
Get complete purchase history such as cost average,
cost difference and average lead-me for each
vendor, item and delivery schedules
Supports standard cosng methods
Template supported for calculaon of taxes and
vendor terms & condions
Maintain Product wise preferred vendor list
Prepare Purchase Bill based on GRN
Track transfer of stock from company to work site
and vice-versa
Update stock a er receipt of resources
Price comparisons of quotaon and finalizaon of
best quotaon
Generaon of request for quotaon
Compilaon of available resources from various
project sites for procurement analysis. This helps
procurement of the right material at the right me
and at the right place
Requisions linked to project plan
Stock Balancing, Transfer
Generate material receipt
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CIMS 27

26. PROCESS FLOW- PLANT & MACHINERY
QuotaonMobilizaon RequisionProject Plan
Hire
Allocaon Comparave Statement /
Negoaon
Transfer
Request
Hire Enquiry
chase Requision
e Orders Hire Order
Amendment
Transfer Receipt
Usage Log PayablesHire Bill
Machinery Status
(Idle/ Breakdown/ Use)
Stock
Maintenance Advance & Others
Adjustment
Pur

27. PLANT & MACHINERY / FORMWORKS
his module covers all processes and funcons relang to planning, procuring,
T moving, using and maintaining
construconprojects.
every piece of machinery required / engaged in
Module processes at a glance: Module documents/reports at a glance:
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Analysis for Capital Purchase
Equipments Hiring
Usage Cosng, Maintenance
Module documents/reports at a glance:
Equipment Usage
Efficiency & Effecveness Measures
Billing
Maintenance
Equipment Register
Usage History
Replacement Analysis
Usage Costs
Maintenance
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CIMS 29

28. PROCESS FLOW- HUMAN RESOURCE
Employee RequestProject Plans
Leave ManagementRecruitment Process A endance
Salary Process Salary StructurePayables / Statutory

29. HUMAN RESOURCE
his module enables the user to plan the enre project with resources, including me
basedcommitment ofworkacviescoveredinthesuccessfulBids/contracts.
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Module processes at a glance: Module documents/reports at a glance:
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Hiring
Maintenance of Employee Details and
history of service
Leave Administraon
Welfare, Perquisites, Loan Administraon
Payroll
Training & Development
Appraisals, Promoons
MIS reports
Leave Balance as well as details
Vouchers
Salary Structure
Statutory compliances
MIS on producvity, competence
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CIMS 31

30. PROCESS FLOW- FINANCE & ACCOUNTS
Project Plan Stock Management Work Orders Cerficaons Client Bills / Receivables
Stock
Journals
Payables
Statutory
Payables Advances
Receivables
Vouchers
onciliaonDay Controls
Month Controls
Fin. Year Management
Taxaon
TDS
Service Tax
TCS
VAT
General
Ledger
Ageing
Analysis
Bank
Guarantee
Le er of
Credit
MIS

31. FINANCE & ACCOUNTS
his core module meets almost all accounng requirements, with special emphasis on
raos and measures specific to construcon business. It enables opmized accounng,
integra ng payroll, purchase, business development, project planning, project
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execu on and maintenance modules thus delivering a comprehensive picture of the
enterprise's financial robustness at any given point of me. Both consolidated as well as site-
wise profitability and performance analyses are facilitated. Its integrated approach delivers
control,speedandresponsivenesswithcostsavings.
Module processes at a glance: Module documents/reports at a glance:
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Maintain financial year wise transacon details
Define and generate different types of vouchers
such as Credit, Internal Transfer, Journal and Pey
cash, as desired by the user
Calculate all tax related computaons, to ascertain
and comply with legal requirements with all
payments and receipts
Maintain and manage Receivables and Payables
Bank reconciliaon
Accounng with construcon-specific funconalies
Job cost reporng in real-me, including work-in-
progress schedules and detailed bonding reports
Billing and cost tracking by lot, plan and elevaons
Interface with A endance-Payroll-related devices,
including me cards
Residenal templates for housing developments
Buyer opons and change order tracking soware to
capture revenue for work outside a job's original
scope
Balance Sheet / Projectwise Balance Sheet
Trial Balance / Projectwise Trial Balance
Profit and Loss Account / Projectwise P & L
Account
Account Books like day cash, bank
transacons etc.
General Ledger and mulple ledgers
Stock Report
Ageing Analysis - Debtors / Creditors
MIS Repots
Cash Flow Analysis
Fund Flow Analysis
Rao Analysis
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CIMS 33

32. TECHNOLOGIES

33. Technologies 35

34. beyond impossible...
India | Indonesia | Malaysia | Oman | UAE
www.urcinfotec.com
URC Infotec is a team of young and energec techno entrepreneurs, engaged in designing, developing and deploying Enterprise Systems and Soluons
(ESS), both as products and services. Its strength is derived from the backing of URC Construcon (P) Ltd., a construcon group well known in India,
with over 58 years of construcon experience in execung more than 600 projects.
Contact Online Connect
Get in touch fifi sales@urcinfotec.com
www.cimserp.com
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