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CIMS ERP FOR GULF COUNTRIES

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CIMS ERP for REAL ESTATE & CONTRACTING Companies

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CIMS ERP FOR GULF COUNTRIES

  1. 1. One complete IT Solution for Construction ... WE DO NOT JUST SELL THE PRODUCTS WE SELL
  2. 2. Construcon Informaon Management System (CIMS) CIMS is a comprehensive, integrated and integrave, modularized, customizable and user-friendly Construcon Informaon Management System, ideal for organizaons engaged in construcon projects and businesses. Owing to its highly customizable feature, CIMS can be configured suitably and implemented quickly, thus reducing the cost of implementaon, and also the me to gain the benefitsinterms ofproducvityandprofitability. “company URC Construcon with over 58 years of construcon CIMS developed based on first hand input from our parent experienceinexecungmore than600 Projects History 07
  3. 3. Building Naon’s Ambion Since 1956
  4. 4. Shri. U.R. Chinnusamy Founder, URC Group URC CONSTRUCTION (P) LTD CIMS, a product developed and promoted by a company which is into the Construcon Industry forover58years Started by U R Chinnusamyin 1956. Contract construcon company to a leading construcon services company knownforit’squalityandengineeringcapability. Vercals: Buildings & Factories, Railways, Metro Rails, Oil & Gas Pipeline, Airports,Power,Water&Irrigaon,Roads&BridgesacrossIndia. History 09
  5. 5. WINDOWS & WEB (Selecve–Supplier/ Sub-Contractor Portals) CUSTOMIZABLE EASY TO LEGACY SYSTEMS MULTI - CURRENCY REPORTS INTEGRATE WITH SELF ATTACHMENTS WORK FLOW DEFINITION (Authorizaons based on ATTRIBUTE BASED MANAGEABILITY & ESCALATION TERMS & CONDITIONS values/levels) DRILL DOWN ALERTS TO MOBILE, OFFLINE DASHBOARDS & TO MS-EXCEL/ PDF FACILITY E-MAIL & APPLICATION DATA UPDATES REPORTS EXPORTABLE
  6. 6. DEPLOYMENT ARCHITECTURE DIAGRAM Data Center Web Server Site -1 Site - 2 Dashboard /Approval Head Office
  7. 7. DASHBOARD
  8. 8. DASHBOARD
  9. 9. Mobile InterfaceWork Flow
  10. 10. Mobile InterfaceWork Flow
  11. 11. PROCESS FLOW Projects Business Development Planning & Budgeng Material Management Plant & Machinery Subcontracts Labour Execuon & Monitoring HRMS Overheads Client Billing Safety & Quality Project Closure Progress & Change Requests Finance & Accounts CIMS 13
  12. 12. REPORTS
  13. 13. Execuon Labour Variance Client Bill vs Sub-Contractor Variance Producvity Current Execuon Status Project Status Business Development Enquiry History Tender Trends Lost Bid Analysis Planning & Monitoring Accepted Cost Esmaon Job Cost Report Job Cost Ledger Detailed Rate Analysis Budget Variance ( Cumulave & Monthwise ) Material Reconciliaon Material Management Indent / Supplier Summary Comparive Statements PO Tracking Age-wise Stock Analysis Material Trend Analysis Finance Profit & Loss ( Sitewise & Consolidated ) Job Performance Analysis Receivables & Payables Ageing Analysis TDS Analysis Human Resource Transfers Salary Summary Man-Days Trend Man-Power Cost Trend Plant & Machinery Status of Request vs Delivery Producvity Maintenance Fuel Efficiency Equipment History Card Sales & CRM Lead Status Report Overdue Follow-ups Lead Summary Sales Order Detailed Report Allotment Leer Demand Leer Sales Agreement CIMS 15
  14. 14. MODULES 01 Business Development Enquiries Site Invesgaons Negoaons What if Analysis Lost Bid Analysis 02 Planning & Budgeng Agreements WBS (Work Breakdown Structure) Scheduling Rate Updaon Revisions MS-Project / Primavera Integraon 03 Execuon Project Sengs Drawing Management Execute & Monitor Alert & Measure Deviaons Budget Overrides Labour Management BOQ & Amendments Measurements Client Invoice & Cerficaons Services Sub-Contractors Service Providers Pieceworkers Work Requests Work Orders Cerficaons Advances & Recoveries
  15. 15. 04 06Real Estate & Property Development Sales Enquires & Follow-ups Property Bookings Transfers ( Property / Ownership ) Stagewise Bills Maintenance / Other Services Addional Works Machinery Budget Controlled Mobilizaon Requests Hire Order- Direct / Comparive Compare Hire Quotaons Hire Orders Receipts Site Transfers Machinery Log Prevenve & Correcve Maintenance Human Resource Recruitment A endance Time Office ( A endance, Leave & Permission ) Payroll Statutory Compliance Training Appraisal 07 08 Finance & Accounts General Ledger Accounts Payables Accounts Receivables Fixed & Assets Cost Accounng Bank Guarantee Leer of Credit Insurance 05 Material Management Budget Controlled Requisions Purchase Orders- Direct / Comparive Vendor Rangs Supplier Portal Trip Sheets Goods Receipts Budget Controlled Indents & Issues Stock Adjustments Site Transfers Physical Verificaon CIMS 17
  16. 16. PROCESS FLOW- BUSINESS DEVELOPMENT Site Invesgaons/ Business Pre-Qualificaon Tender Document Receipt Tender Negoaons Tender Working Submission Awarded / Not Awar Agreement CreaonClose Enquiry
  17. 17. BUSINESS DEVELOPMENT his module handles business enquiries, pre-qualificaon process cycle, tender receipts, siteinvesgaons,rate enquiries,tender workings,submission,andnegoaons.It also facilitates historic similar tender analysis to sharpen pricing and margin workings to T facilitate strategic negoaon. Module processes at a glance: Module documents/reports at a glance:  Rate Enquiries  Interlinking acvies between new tender and tender history  Revised working for tenders  Site invesgaon analysis  Enquiries to service providers / suppliers without procurement cycle  Fetching rates from the past history Pending Business Enquiries to process Enquiry Status Tenders, Bids, with Enclosures Contracts Acceptance; Amendments Site invesgaon analysis Comparison report with the previous tenders       CIMS 19
  18. 18. hp://www PROCESS FLOW- REALITY SALES Project Creaon Websites Campaigns Sales & Markeng Plan Referral Management Change/Support Request Leads Sales Team Follow-ups Site Visits cceptance Negoaons Negoaons Cancelprogress / Billing Progress/Billing R Hand-Over A R Proposal cceptance Neg eceivables .
  19. 19. REALTY SALES his module helps to capture the sales enquiries and the support acvies. It also minimizestheriskofmissinganyenquiries/follow-ups. Thishelpstomanage/trackthe individual's sales performance and the enre sales cycle from a prospect to a customer. T It also supports to manage / keep checks on the a er sales formalies like generang Demand Le ers,InterestCalculaonsetc… This module helps to generate and send the bulk demand le ers & payment follow-ups via. email / SMS. Scheduled email / SMS alerts can be generated during various stages of the projectexecuon. Module processes at a glance: Module documents/reports at a glance:  Sales, Enquiry  Followup  Booking  Transfers / cancellaon  Stage wise Billing  Maintenance / Other Services  Addional Works Sales Trend Enquiry History Enquiry vz Booking Enquiry Status     CIMS 21
  20. 20. PROCESS FLOW- PROJECT PLANNING & ESTIMATION roject Creaon Project Features Drawing Management BOQ WBS (BOQ Analysis) Scheduling (MS Project / Primavera) Budget Rate Analysis
  21. 21. PROJECT PLANNING & ESTIMATION his module enables the user to plan the enre project with resources, including me basedcommitment ofworkacviescoveredintheSuccessfulBids/Contracts. T Module processes at a glance: Module documents/reports at a glance:  Preliminary budgets for tasks and materials needed for the project, to be used in preparing calls for tenders / response to tenders. Accepted cost esmaon Resource based schedules Time based resources  Firm budgets that include the detailed workload, expense and material calculaons Cash flow Fund flow  Price lists and costs for previous plans and tenders and that facilitate calculaon of precise expenses of the project and also comparison of service providers / suppliers rates from the past history CIMS 23
  22. 22. PROCESS FLOW- EXECUTION & MONITORING AdvanceWork Order Request Budget Change Reques Progress Work Order Measurements ProgrBudget Amendments er A endance Client Bills Sub Contract MeasurAdvances/Claims/Recoveries Receivables Cerficaon Sub Contract Bills Advance & Others Adjustment Variance Analysis Cerficaon Payables
  23. 23. EXECUTION & MONITORING roject Execuon module is a powerful project management tool to monitor and manage projects, incorporang various capabilies and features like deviaon alerts and analysis, project evaluaon, design-to-cost engineering to opmize construcon P costs; quality management - plan, collect, sele, and evaluate quality related to costs. The soluon includes features that provide data to determine standard or user defined quality scores. Module processes at a glance: Module documents/reports at a glance:  Labour a endance  Value of work completed  Labour wise value / quanty of work done  Labour bills  Client Bills Project execuon management Labour a endance / subcontractor a endance maintenance Maintain detailed library of resources, units, overhead charges and acvies Monitor Progress at all sites Alert for and measure of deviaons Manage inventory at sites Analyze warehouse acvies, including flow of materials versus workloads Record Labour Deployment and material consumpon Labour billing management Client billing management           CIMS 25
  24. 24. PROCESS FLOW- MATERIAL MANAGEMENT Budget / Capex ? chase Request on Client / Sub Con Issues for Deviaon ExecuonReceipt / Contractor / Machinery Stock Invoicing Returns Purchase Order Amendments Payables Excess / Shortage Notes
  25. 25. MATERIAL MANAGEMENT his modules cover the enre purchase and stores funcons of the enterprise. Tightly integrated with modules / sub-modules like Payables, Payments and tax-related legal compliance, this module enables Purchase and Store Managers to plan and monitor: T relaons with vendors, stock levels, purchase analysis, opmizaon of supply chain acvies andcostsinrealme. Module processes at a glance: Module documents/reports at a glance: Vendor Detail List Indent details report Enquiries Quotaons Purchase Order Store Receipt Note Purchase Invoice Payment authencaon, budget allocaons etc. Stock Report (Updated Stock, Stock as on date, Periodic Stock) Get complete purchase history such as cost average, cost difference and average lead-me for each vendor, item and delivery schedules Supports standard cosng methods Template supported for calculaon of taxes and vendor terms & condions Maintain Product wise preferred vendor list Prepare Purchase Bill based on GRN Track transfer of stock from company to work site and vice-versa Update stock a er receipt of resources Price comparisons of quotaon and finalizaon of best quotaon Generaon of request for quotaon Compilaon of available resources from various project sites for procurement analysis. This helps procurement of the right material at the right me and at the right place Requisions linked to project plan Stock Balancing, Transfer Generate material receipt                     CIMS 27
  26. 26. PROCESS FLOW- PLANT & MACHINERY QuotaonMobilizaon RequisionProject Plan Hire Allocaon Comparave Statement / Negoaon Transfer Request Hire Enquiry chase Requision e Orders Hire Order Amendment Transfer Receipt Usage Log PayablesHire Bill Machinery Status (Idle/ Breakdown/ Use) Stock Maintenance Advance & Others Adjustment Pur
  27. 27. PLANT & MACHINERY / FORMWORKS his module covers all processes and funcons relang to planning, procuring, T moving, using and maintaining construconprojects. every piece of machinery required / engaged in Module processes at a glance: Module documents/reports at a glance:       Analysis for Capital Purchase Equipments Hiring Usage Cosng, Maintenance Module documents/reports at a glance: Equipment Usage Efficiency & Effecveness Measures Billing Maintenance Equipment Register Usage History Replacement Analysis Usage Costs Maintenance        CIMS 29
  28. 28. PROCESS FLOW- HUMAN RESOURCE Employee RequestProject Plans Leave ManagementRecruitment Process A endance Salary Process Salary StructurePayables / Statutory
  29. 29. HUMAN RESOURCE his module enables the user to plan the enre project with resources, including me basedcommitment ofworkacviescoveredinthesuccessfulBids/contracts. T Module processes at a glance: Module documents/reports at a glance:   Hiring Maintenance of Employee Details and history of service Leave Administraon Welfare, Perquisites, Loan Administraon Payroll Training & Development Appraisals, Promoons MIS reports Leave Balance as well as details Vouchers Salary Structure Statutory compliances MIS on producvity, competence            CIMS 31
  30. 30. PROCESS FLOW- FINANCE & ACCOUNTS Project Plan Stock Management Work Orders Cerficaons Client Bills / Receivables Stock Journals Payables Statutory Payables Advances Receivables Vouchers onciliaonDay Controls Month Controls Fin. Year Management Taxaon TDS Service Tax TCS VAT General Ledger Ageing Analysis Bank Guarantee Le er of Credit MIS
  31. 31. FINANCE & ACCOUNTS his core module meets almost all accounng requirements, with special emphasis on raos and measures specific to construcon business. It enables opmized accounng, integra ng payroll, purchase, business development, project planning, project T execu on and maintenance modules thus delivering a comprehensive picture of the enterprise's financial robustness at any given point of me. Both consolidated as well as site- wise profitability and performance analyses are facilitated. Its integrated approach delivers control,speedandresponsivenesswithcostsavings. Module processes at a glance: Module documents/reports at a glance:   Maintain financial year wise transacon details Define and generate different types of vouchers such as Credit, Internal Transfer, Journal and Pey cash, as desired by the user Calculate all tax related computaons, to ascertain and comply with legal requirements with all payments and receipts Maintain and manage Receivables and Payables Bank reconciliaon Accounng with construcon-specific funconalies Job cost reporng in real-me, including work-in- progress schedules and detailed bonding reports Billing and cost tracking by lot, plan and elevaons Interface with A endance-Payroll-related devices, including me cards Residenal templates for housing developments Buyer opons and change order tracking soware to capture revenue for work outside a job's original scope Balance Sheet / Projectwise Balance Sheet Trial Balance / Projectwise Trial Balance Profit and Loss Account / Projectwise P & L Account Account Books like day cash, bank transacons etc. General Ledger and mulple ledgers Stock Report Ageing Analysis - Debtors / Creditors MIS Repots Cash Flow Analysis Fund Flow Analysis Rao Analysis                    CIMS 33
  32. 32. TECHNOLOGIES
  33. 33. Technologies 35
  34. 34. beyond impossible... India | Indonesia | Malaysia | Oman | UAE www.urcinfotec.com URC Infotec is a team of young and energec techno entrepreneurs, engaged in designing, developing and deploying Enterprise Systems and Soluons (ESS), both as products and services. Its strength is derived from the backing of URC Construcon (P) Ltd., a construcon group well known in India, with over 58 years of construcon experience in execung more than 600 projects. Contact Online Connect Get in touch fifi sales@urcinfotec.com www.cimserp.com facebook/cimserp twier/cimserp

CIMS ERP for REAL ESTATE & CONTRACTING Companies

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