The document highlights the financial benefits of effective maintenance strategies, emphasizing that proper preventive maintenance can lead to significant cost savings and increased equipment reliability. It also discusses the challenges businesses face with document management, revealing that employees spend substantial time searching for or recreating documents, which can lead to high costs. Additionally, it notes the escalating energy expenses for businesses, particularly in the hospitality sector, and how energy efficiency improvements can substantially reduce costs.

1. Let’s do the Math: the ROI of EAM & CMMS

2. Maintenance vs. Repair

3. Source: US Department of EnergyBy simply expending the necessary resources to conduct maintenance activities intended by the equipment designer, equipment life is extended and its reliability is increased.

4. Source: US Department of EnergyIn addition to an increase in reliability, dollars are saved over that of a program just using reactive maintenance. Studies indicate that this savings can amount to as much as 12% to 18%.

5. Source: Kansas State UniversityAs a general rule, for every dollar spent on preventive maintenance, you will save at least five dollars in subsequent expenses.

6. Source: James Piper, P.E.Facilities in which proper HVAC maintenance is completed will use at least 15 to 20 percent less energy than those where systems are allowed to deteriorate.

7. Extended Lifecycle

8. Source: UTS Carrier Business Unit ManagerOn average, if maintenance is kept up every six months on both indoor and outdoor [air conditioning] units it will easily give more than 50% energy efficiency savings…

9. Source: UTS Carrier Business Unit ManagerWithout maintenance the performance of the equipment goes down but it uses the same power, so it may give 60T [of cooling] but consumes the same energy as 100T, so the client is losing money, if properly maintained, this would not happen

10. Entering data

11. Source: Ohio University Studies indicate that a well-trained data entry operator will usually make a data entry error once every 300 keystrokes

12. Source: Copyright 1997-2008 PankoA good general figure for mechanical error rates appears to be about 0.5%.

13. Mobility saves time

14. Source: Frank Riso, MotorolaHospitality IT decision makers have made it clear that mobility is no longer an option but a necessity to survive in an increasingly competitive market.

15. Source: Frank Riso, MotorolaMotorola’s hospitality barometer indicates that the mobilization of key applications enables organizations to save or recover a daily average of 44 minutes per employee.

16. Source: twowayradiosfor.comIn fact, if each employee using a two-way radio saves just five minutes per hour each workday, it’s estimated that annual savings for a company with staff of 10 people making average of $12 an hour can hit $21,000 – $42,000 with a staff making an average $18 per person.

17. Average Time to Find a Document

18. Source: Edge Systems LLC WhitepaperIDC has estimated that the typical enterprise with 1,000 knowledge workers wastes $2.5 million to $3.5 million per year searching for nonexistent information, failing to find existing information, or recreating information that can't be found.

19. Source: Edge Systems LLC WhitepaperBAE Systems conducted a study that discovered that 80% of employees waste an average of half an hour per day retrieving information, while 60% are spending an hour or more duplicating the work of others.

20. Source: Coopers & Lybrand90% of corporate memory exists on paper.

21. Source: Coopers & LybrandOf all the pages that get handled each day in the average office, 90% are merely shuffled.

22. Source: Coopers & LybrandThe average document gets copied 19 times.

23. Source: Coopers & LybrandCompanies spend $20 in labor to file a document, $120 in labor to find a misfiled document, and $220 in labor to reproduce a lost document.

24. Source: Coopers & Lybrand7.5% of all documents get lost, 3% of the remainder get misfiled.

25. Source: Coopers & LybrandProfessionals spend 5-15% of their time reading information, but up to 50% looking for it.

26. Source: Coopers & LybrandThere are over 4 trillion paper documents in the U.S. alone - growing at a rate of 22% per year.

27. Source: AIIM, Forrester, Star Sec., US Dept LaborA typical employee spends 30% - 40% of his time looking for information locked in e-mail, documents, shared hard disks and filing cabinets.

28. Source: AIIM, Forrester, Star Sec., US Dept LaborThe average document is copied 9 to 11 times

29. Source: AIIM, Forrester, Star Sec., US Dept LaborFiling costs average $20 per document.

30. Source: AIIM, Forrester, Star Sec., US Dept LaborWhen an employee leaves a company 70% of his knowledge walks out the door with him.

31. Source: AIIM, Forrester, Star Sec., US Dept LaborWe are approaching 4 trillion documents being stored by businesses and government agencies.

32. Source: AIIM, Forrester, Star Sec., US Dept LaborEach four-drawer file cabinet holds an average of 10,000 to 12,000 documents, takes up to 9 square feet of floor space, and costs $1,500 per year.

33. Source: AIIM, Forrester, Star Sec., US Dept LaborEvery 12 filing cabinets require an additional employee to maintain.

34. Source: AIIM, Forrester, Star Sec., US Dept Labor18 minutes is the average search time for a document.

35. Source: AIIM, Forrester, Star Sec., US Dept LaborEach misfiled document costs $125.

36. Source: AIIM, Forrester, Star Sec., US Dept LaborEach lost document costs $350 to $700.

37. Source: AIIM, Forrester, Star Sec., US Dept LaborMore than 70% of today's businesses would fail within 3 weeks if they suffered a catastrophic loss of paper-based records due to fire or flood.

38. Source: AIIM, Forrester, Star Sec., US Dept LaborPaper in the average business grows by 22% a year, meaning your paper will double in 3.3 years.

39. Source: AIIM, Forrester, Star Sec., US Dept Labor67% of data loss is directly related to user blunders, making them 30 times more menacing than viruses and the leading cause of data loss.

40. Source: AIIM, Forrester, Star Sec., US Dept LaborAt any given time, between 3 and 5 percent of an organization’s files are lost or misplaced.

41. Source: AIIM, Forrester, Star Sec., US Dept LaborU.S. managers spend an average of 4 weeks a year searching for or waiting on misfiled, mislabelled, untracked, or ‘lost’ papers.

42. Source: AIIM, Forrester, Star Sec., US Dept LaborLarge organizations lose a document every 12 seconds.

43. How much Time DO Companies spend training

44. Source: ELDCIn the US, training has averaged between 2 and 2.5% of payroll for most of this decade, with leading companies spending as much as 3%.

45. Source: 2008 Corporate Learning FactbookThe average spending per learner of $1,202 is roughly equivalent to last year. Spending varies significantly from industry to industry; the highest spending industry is finance & insurance ($1,061 per learner) and the lowest is retail ($594 per learner).

46. Knowledge loss & knowledge transfer

47. Source: Vermont Dept. of Human ResourcesIt is important to capture existing knowledge in order to create smooth transitions and not impede organizational work and processes.... advances in information technology have created new means of knowledge transfer.

48. Source: Levine & Gilbert, CA at BerkelyKnowledge transfer is only valuable when it is integrated into a set of policies for knowledge generation and capture.

49. Energy costs

50. Source: EnergyStarOn average, America’s 47,000 hotels spend $2,196 per available room each year on energy. This represents about 6 percent of all operating costs.

51. Source: EnergyStarA 10 percent reduction in energy consumption would have the same financial effect as increasing the average daily room rate (ADR) by $0.62 in limited-service hotels and by $1.35 in full-service hotels.

52. Source: EnergyStar.govStudies have shown that commissioning can save a typical 100,000-ft2 hotel 10 to 15 percent of its energy costs, or roughly $20,000 per year.

53. Source: EPABuildings in the United States are responsible for 39 percent of US energy consumption in 2005 of that total commercial buildings accounted for 46.3 percent.

54. Source: EPABuilding occupants use 13 percent of the total water consumed in the United States per day. Of that total, 25.6 percent is used by commercial building occupants.

55. Source: Cadet:Maxi BrochureEnergy consumption of HVAC systems in tourism accommodation accounts for about 50%, but including systems for domestic hot water it accounts about 62% of total energy consumption.

56. Source: The Aberdeen GroupWith nearly 13%of the average enterprise's spend dedicated to its real estate and facilities costs, the location and business support of locations has a significant impact on financial performance.

57. CMMS ROI Calculator