The document discusses how business process automation and intelligent information management can help organizations make better decisions by streamlining the flow of information between business processes. It notes that integrating these solutions with an enterprise content management system allows information and intellectual capital to be accessible in a way that is efficient, actionable, and auditable. The document also provides examples of cost savings organizations have achieved by reducing paper usage and implementing intelligent document management solutions.
Speaker:Νiklaus Meyer, President Green IT Special Interest Group, Swiss Informatics Society
Presentation:Reducing the costs of your enterprise through Green ICT
DigitalTrends2011,Athens
Organisers:CEPIS&HePIS
The document discusses various aspects of document management from creation through distribution, storage, and retrieval. It notes that traditional document management involves printing documents and distributing them via various methods like mail, fax, email, etc., which is inefficient and costly. Electronic document management systems allow documents to be captured, routed digitally through workflows, and archived electronically, saving significant time and money compared to traditional paper-based systems. The document also discusses printing costs, technologies like managed print services that can optimize printing, and the environmental benefits of reducing paper usage.
Time to Remove the Paper from Your Desk and Become More EfficientHelpSystems
Do your users keep paperwork on their desk until it's processed?
Are people constantly removing documents from filing cabinets?
What happens when your company depends on an outdated document management strategy?
Too much paper is wasted—approximately 1,000 pages per month per worker.
Attempts to locate documents in endless filing cabinets drive your employees crazy.
And distributing documents to customers, vendors, and business partners is expensive and takes up far too much time.
These are just three common reasons why it might be time for your company to implement a paperless document management system.
Discover how easy it can be to:
-Capture
-Manage
-And distribute documents digitally
Plus, our experts will provide a live demonstration of how implementing a document management solution will quickly solve your paper-based problems, so you can be more efficient.
White Paper - The Business Case For Business IntelligenceDavid Walker
This white paper looks at the business case that should lie behind the decision to build a data warehouse and provide a business intelligence solution.
There are three primary drivers for making the investment in a business intelligence solution
1. Measurement and management of the business process
2. Analysis of why things change in the business in order to react better in the future
3. Providing information for stakeholders
As a consequence of the investment there will also be a number of secondary benefits that will help to justify the investment and these are also discussed. Finally there are a number of ‘anti-drivers’ – reasons for not embarking on a business intelligence programme.
Reduce Days in AR with Automated EOB ProcessingABBYY
Automating the processing of explanation of benefits (EOB) forms through optical character recognition software can help healthcare providers reduce days in accounts receivable, improve cash flow, and avoid write-offs. It extracts data from EOBs faster than manual entry, allowing billing systems to be updated sooner. Staff spend less time on data entry and more time on higher-value tasks like managing denials and collections. The software can also help providers handle peaks in volume without adding headcount.
"Main Street Power sees an opportunity to use Waterstone's Smart 3D Geospatial Software to visually demonstrate its solar energy installations and management capabilities. The software could overlay data about solar panel performance and energy output onto 3D models of the actual buildings and streets. This would help decision-makers in government and non-profits better understand Main Street Power's audit tools, training programs, and funding options for solar energy projects."
Observation lab edison acuna santiago chileEdison Acuna
The document describes observations from a visit to a notary office in Santiago, Chile. It notes that the office has an outdated and crowded environment, with many opportunities to improve the customer experience through technology and education. These hidden opportunities include streamlining processes, educating clients, and providing benefits to those waiting in line.
Self-Protecting Information for De-Perimiterised Electronic RelationshipsJeremy Hilton
This presentation describes the results of a project (SPIDER) that has developed a proof-of-concept for fine-grained information access control, and communication of controls using a concept derived from Creative Commons called Protective Commons.
Speaker:Νiklaus Meyer, President Green IT Special Interest Group, Swiss Informatics Society
Presentation:Reducing the costs of your enterprise through Green ICT
DigitalTrends2011,Athens
Organisers:CEPIS&HePIS
The document discusses various aspects of document management from creation through distribution, storage, and retrieval. It notes that traditional document management involves printing documents and distributing them via various methods like mail, fax, email, etc., which is inefficient and costly. Electronic document management systems allow documents to be captured, routed digitally through workflows, and archived electronically, saving significant time and money compared to traditional paper-based systems. The document also discusses printing costs, technologies like managed print services that can optimize printing, and the environmental benefits of reducing paper usage.
Time to Remove the Paper from Your Desk and Become More EfficientHelpSystems
Do your users keep paperwork on their desk until it's processed?
Are people constantly removing documents from filing cabinets?
What happens when your company depends on an outdated document management strategy?
Too much paper is wasted—approximately 1,000 pages per month per worker.
Attempts to locate documents in endless filing cabinets drive your employees crazy.
And distributing documents to customers, vendors, and business partners is expensive and takes up far too much time.
These are just three common reasons why it might be time for your company to implement a paperless document management system.
Discover how easy it can be to:
-Capture
-Manage
-And distribute documents digitally
Plus, our experts will provide a live demonstration of how implementing a document management solution will quickly solve your paper-based problems, so you can be more efficient.
White Paper - The Business Case For Business IntelligenceDavid Walker
This white paper looks at the business case that should lie behind the decision to build a data warehouse and provide a business intelligence solution.
There are three primary drivers for making the investment in a business intelligence solution
1. Measurement and management of the business process
2. Analysis of why things change in the business in order to react better in the future
3. Providing information for stakeholders
As a consequence of the investment there will also be a number of secondary benefits that will help to justify the investment and these are also discussed. Finally there are a number of ‘anti-drivers’ – reasons for not embarking on a business intelligence programme.
Reduce Days in AR with Automated EOB ProcessingABBYY
Automating the processing of explanation of benefits (EOB) forms through optical character recognition software can help healthcare providers reduce days in accounts receivable, improve cash flow, and avoid write-offs. It extracts data from EOBs faster than manual entry, allowing billing systems to be updated sooner. Staff spend less time on data entry and more time on higher-value tasks like managing denials and collections. The software can also help providers handle peaks in volume without adding headcount.
"Main Street Power sees an opportunity to use Waterstone's Smart 3D Geospatial Software to visually demonstrate its solar energy installations and management capabilities. The software could overlay data about solar panel performance and energy output onto 3D models of the actual buildings and streets. This would help decision-makers in government and non-profits better understand Main Street Power's audit tools, training programs, and funding options for solar energy projects."
Observation lab edison acuna santiago chileEdison Acuna
The document describes observations from a visit to a notary office in Santiago, Chile. It notes that the office has an outdated and crowded environment, with many opportunities to improve the customer experience through technology and education. These hidden opportunities include streamlining processes, educating clients, and providing benefits to those waiting in line.
Self-Protecting Information for De-Perimiterised Electronic RelationshipsJeremy Hilton
This presentation describes the results of a project (SPIDER) that has developed a proof-of-concept for fine-grained information access control, and communication of controls using a concept derived from Creative Commons called Protective Commons.
The document promotes a seminar and consulting services from Muetek for pulp and paper producers to optimize wet-end processes. The summary includes:
1) Muetek offers on-site seminars and consulting to help pulp and paper mills analyze and optimize processes from pulp storage to the headbox to improve product quality, lower costs, and increase efficiency.
2) Seminars provide application-oriented training and help with instrument use, troubleshooting, monitoring processes, and implementing standardized procedures.
3) Consulting includes a wet-end survey, analysis of current issues, and recommendations to improve charge characteristics, chemical addition points, and overall retention chemistry.
Este documento trata sobre la teología, la filosofía y la religión. Discuten que la verdad está clara como el agua a pesar de que la razón humana puede justificarse. También habla sobre la esperanza y la fe que cada día trae una nueva oportunidad para hacer el bien. Finalmente, discute que el éxito depende de la voluntad del hombre para hacer el bien y que las historias y las escrituras han perdurado a través de las civilizaciones olvidadas.
Honda has pursued environmental technologies since its establishment. In 2009, Honda GX will be the first mass produced natural gas vehicle. Honda has reached its leading position through internal development and joint ventures. It has manufacturing advantages like just-in-time parts delivery. A new plant in Indiana and others have begun operating in 2008. Business diversification into motorcycles will support Honda in difficult markets. Honda is well-positioned to benefit from future demand for efficient vehicles and growth in developing markets. Honda's competitive advantages are its engineering design, research and development capabilities, and strong brand which should remain sustainable.
This document contains a case study analysis of Dell Computer Corporation conducted by a group of students. It identifies 11 key issues related to Dell's strategy, including their focus on product customization, direct distribution model, inventory management practices, and customer service offerings. It also outlines 3 strategic decisions Dell's leadership needed to make regarding balancing product emphasis, entering the server market, and pursuing international expansion. The group provides their perspective on each issue and recommends Dell focus on multiple product categories, enter the emerging laptop and server spaces, but avoid international expansion at that time.
This is a new technology to cultivate agarwood invented by Prof. Robert A. Blanchette of University of Minnesota, USA. This technology confirms 100% agar formation in trees. This technology is practiced around the world & has become very popular.
In Bangladesh, this technology in introduced by Mohammed Sarwar Hossain, Exclusive patent licensee in Bangladesh and Proprietor of Khwaja Agri-Horticultural Research Centre, Dhaka,Bangladesh.
For further information please contact at
The co-researcher of Prof. Robert A. Blanchette was Henry Heuvelling van Beek, Director CA LLC.
This file has been uploaded by Elias Saif, an executive of Khwaja Agri-Horticultural Research Centre.
The Kirloskar Group is an Indian conglomerate founded in 1888 by Laxmanrao Kirloskar with a mission of providing the best customer service and lifelong customer relationships. The group believes in synergy between its divisions and extending that synergy to customers, collaborators, investors, and analyzing market and technology trends. Some key events in the group's history include establishing India's first industrial township in 1910 and manufacturing India's first iron plough, pump, engine, and fodder cutter. The group now has several divisions serving customers ranging from heavy industries to individual mechanics and farmers across India and the Middle East.
Este documento explora cómo las nuevas tecnologías aplicadas a la educación, como el e-learning, están influyendo en la definición de la identidad social e individual. El autor argumenta que el e-learning constituye un nuevo paradigma educativo que tiene un impacto en la educación superior al reducir costos de infraestructura y dar más capacidades a las instituciones. Sin embargo, también influirá en la identidad a medida que aumenten los espacios virtuales de educación y puedan afectar los espacios físicos tradicionales de la ciudad.
Este cartel describe las actividades de modificación de conducta de una licenciada en psicopedagogía y problemas de aprendizaje. Incluye ejercicios para controlar la ira, pintarse la cara de azul, bailar la marinera, tocar instrumentos musicales, dar los primeros pasos y tocar una canción infantil. El objetivo es utilizar el juego y diversión para ayudar en la reeducación.
Este documento describe los diferentes enfoques para evaluar la atención en niños, incluyendo una evaluación comprensiva que identifica factores situacionales, ambientales e instruccionales; una evaluación fisiológica que examina el sistema neurológico y puede incluir pruebas adicionales; y una evaluación psicológica que recaba evidencia de comportamientos desatentos a través de entrevistas e instrumentos psicotécnicos.
Este cartel presenta una serie de actividades para modificar la conducta de una niña llamada Irma Dominga Reyes Ricra. Las actividades incluyen controlar el enojo, pintarse la cara de azul, bailar la marinera, tocar instrumentos musicales, dar los primeros pasos y tocar una canción infantil. El objetivo es mejorar problemas de aprendizaje a través del juego y la reeducación.
Este documento describe los principios fundamentales de una escuela comprensiva. Estos incluyen la aceptación de la diversidad entre los estudiantes, el reconocimiento de diferentes estilos de aprendizaje y ritmos, y la provisión de oportunidades iguales para todos. También señala que los maestros deben diseñar currículos flexibles, eliminar la competitividad, y encontrar formas de satisfacer las necesidades educativas individuales de cada estudiante. El objetivo es crear un ambiente de enseñanza integrador que apoye a todos los estudiantes
Este documento presenta un cartel que describe los servicios de modificación de conducta y reeducación ofrecidos por la Lic. Irma Dominga Reyes Ricra, especialista en psicopedagogía y problemas de aprendizaje. El cartel promueve servicios generales de reeducación que incluyen control de enojo, estimulación temprana, preparación para la graduación, aprendizaje de autonomía alimentaria y reeducación del uso de la mano izquierda.
Este documento describe los servicios educativos de atención a la primera infancia en Perú según el marco normativo. Incluye programas escolarizados como cunas y jardines, y no escolarizados como programas comunitarios, ludotecas, programas integrales para niños menores de 3 años y salas de educación temprana. También identifica limitaciones como la pobreza y falta de participación, y propone sensibilizar sobre la importancia de la atención temprana, efectivizar los servicios educativos en zonas vulnerables, ampliar la co
Making Output Accountable By Larry LevineLarry Levine
This document discusses the growing costs of office printing for American corporations and makes the case for conducting office printing assessments. It notes that while digitization is increasing, many companies still rely heavily on paper documents. An assessment would inventory printers, measure printing volumes and costs, evaluate support needs, and identify opportunities to standardize and optimize the printer fleet. This could reduce expenses by 15-25% while improving productivity by streamlining printing management and support. The document advocates for strategic printing approaches and document management strategies to better control costs and business processes related to office documents.
Figuring out how to manage all of your business’ information can be a daunting task. Whether it’s paper, electronic documents or storage, using this eBook to you can understand what you can do to get it all under control.
The document discusses how Mr. Copy strives to help customers implement software solutions to gain efficiencies, automate processes, and increase productivity by leveraging current equipment investments. It highlights benefits of document management systems such as reducing time spent searching for documents, improving access and collaboration, and ensuring regulatory compliance. Finally, it features several document management and capture solutions that can help organizations digitize paper workflows.
An electronic document management system can provide significant cost savings and productivity gains compared to traditional paper-based filing systems. It reduces labor costs associated with filing, searching for, and storing documents. For a small organization with 10 employees managing documents, the estimated annual time and supply costs total over $27,000, which could be saved by implementing a document management system for an initial cost of under $3,000. In addition to financial benefits, electronic systems improve regulatory compliance, security, and business continuity in the event of disasters by reducing reliance on physical paper documents.
Controlling the hidden costs of informationLarry Levine
As the volume of information flowing through the enterprise increases approximately 60%
a year, there’s no doubt controlling the costs of managing business critical documents is an increasingly formidable challenge.
This white paper discusses how organizations can reduce paper usage through various strategies in order to lower costs, enhance security, and be more environmentally friendly. It notes that while the idea of a paperless office has been discussed for decades, paper consumption remains very high. The document recommends optimizing printing infrastructure, using scanning and digital documents more, setting double-sided printing as the default, and only printing documents when necessary. Adopting these practices can help organizations reduce paper usage significantly while improving information management and security.
Document management the buyers handbook by Laserfiche.Luis Santos
This document provides an evaluation checklist for document management systems. It contains questions in several key areas: capture, indexing, search and retrieval, distribution, document management, records management, business process management, integration, administration, storage, security, and forms. The checklist allows organizations to evaluate competing systems and choose one that best meets their needs. It focuses on functionality related to scanning, metadata, searching, sharing documents, workflows, security, and other core document management features.
The document discusses calculating the return on investment (ROI) for implementing an electronic document management system. It provides examples of how to estimate current document handling costs, including storage, copying, filing, and distribution expenses. It then outlines how to calculate potential savings from reductions in those costs through a document management system. Both quantitative financial benefits and qualitative non-financial benefits are discussed. The document provides a framework for demonstrating the potential ROI and success of a document management system to justify further investment.
The document promotes a seminar and consulting services from Muetek for pulp and paper producers to optimize wet-end processes. The summary includes:
1) Muetek offers on-site seminars and consulting to help pulp and paper mills analyze and optimize processes from pulp storage to the headbox to improve product quality, lower costs, and increase efficiency.
2) Seminars provide application-oriented training and help with instrument use, troubleshooting, monitoring processes, and implementing standardized procedures.
3) Consulting includes a wet-end survey, analysis of current issues, and recommendations to improve charge characteristics, chemical addition points, and overall retention chemistry.
Este documento trata sobre la teología, la filosofía y la religión. Discuten que la verdad está clara como el agua a pesar de que la razón humana puede justificarse. También habla sobre la esperanza y la fe que cada día trae una nueva oportunidad para hacer el bien. Finalmente, discute que el éxito depende de la voluntad del hombre para hacer el bien y que las historias y las escrituras han perdurado a través de las civilizaciones olvidadas.
Honda has pursued environmental technologies since its establishment. In 2009, Honda GX will be the first mass produced natural gas vehicle. Honda has reached its leading position through internal development and joint ventures. It has manufacturing advantages like just-in-time parts delivery. A new plant in Indiana and others have begun operating in 2008. Business diversification into motorcycles will support Honda in difficult markets. Honda is well-positioned to benefit from future demand for efficient vehicles and growth in developing markets. Honda's competitive advantages are its engineering design, research and development capabilities, and strong brand which should remain sustainable.
This document contains a case study analysis of Dell Computer Corporation conducted by a group of students. It identifies 11 key issues related to Dell's strategy, including their focus on product customization, direct distribution model, inventory management practices, and customer service offerings. It also outlines 3 strategic decisions Dell's leadership needed to make regarding balancing product emphasis, entering the server market, and pursuing international expansion. The group provides their perspective on each issue and recommends Dell focus on multiple product categories, enter the emerging laptop and server spaces, but avoid international expansion at that time.
This is a new technology to cultivate agarwood invented by Prof. Robert A. Blanchette of University of Minnesota, USA. This technology confirms 100% agar formation in trees. This technology is practiced around the world & has become very popular.
In Bangladesh, this technology in introduced by Mohammed Sarwar Hossain, Exclusive patent licensee in Bangladesh and Proprietor of Khwaja Agri-Horticultural Research Centre, Dhaka,Bangladesh.
For further information please contact at
The co-researcher of Prof. Robert A. Blanchette was Henry Heuvelling van Beek, Director CA LLC.
This file has been uploaded by Elias Saif, an executive of Khwaja Agri-Horticultural Research Centre.
The Kirloskar Group is an Indian conglomerate founded in 1888 by Laxmanrao Kirloskar with a mission of providing the best customer service and lifelong customer relationships. The group believes in synergy between its divisions and extending that synergy to customers, collaborators, investors, and analyzing market and technology trends. Some key events in the group's history include establishing India's first industrial township in 1910 and manufacturing India's first iron plough, pump, engine, and fodder cutter. The group now has several divisions serving customers ranging from heavy industries to individual mechanics and farmers across India and the Middle East.
Este documento explora cómo las nuevas tecnologías aplicadas a la educación, como el e-learning, están influyendo en la definición de la identidad social e individual. El autor argumenta que el e-learning constituye un nuevo paradigma educativo que tiene un impacto en la educación superior al reducir costos de infraestructura y dar más capacidades a las instituciones. Sin embargo, también influirá en la identidad a medida que aumenten los espacios virtuales de educación y puedan afectar los espacios físicos tradicionales de la ciudad.
Este cartel describe las actividades de modificación de conducta de una licenciada en psicopedagogía y problemas de aprendizaje. Incluye ejercicios para controlar la ira, pintarse la cara de azul, bailar la marinera, tocar instrumentos musicales, dar los primeros pasos y tocar una canción infantil. El objetivo es utilizar el juego y diversión para ayudar en la reeducación.
Este documento describe los diferentes enfoques para evaluar la atención en niños, incluyendo una evaluación comprensiva que identifica factores situacionales, ambientales e instruccionales; una evaluación fisiológica que examina el sistema neurológico y puede incluir pruebas adicionales; y una evaluación psicológica que recaba evidencia de comportamientos desatentos a través de entrevistas e instrumentos psicotécnicos.
Este cartel presenta una serie de actividades para modificar la conducta de una niña llamada Irma Dominga Reyes Ricra. Las actividades incluyen controlar el enojo, pintarse la cara de azul, bailar la marinera, tocar instrumentos musicales, dar los primeros pasos y tocar una canción infantil. El objetivo es mejorar problemas de aprendizaje a través del juego y la reeducación.
Este documento describe los principios fundamentales de una escuela comprensiva. Estos incluyen la aceptación de la diversidad entre los estudiantes, el reconocimiento de diferentes estilos de aprendizaje y ritmos, y la provisión de oportunidades iguales para todos. También señala que los maestros deben diseñar currículos flexibles, eliminar la competitividad, y encontrar formas de satisfacer las necesidades educativas individuales de cada estudiante. El objetivo es crear un ambiente de enseñanza integrador que apoye a todos los estudiantes
Este documento presenta un cartel que describe los servicios de modificación de conducta y reeducación ofrecidos por la Lic. Irma Dominga Reyes Ricra, especialista en psicopedagogía y problemas de aprendizaje. El cartel promueve servicios generales de reeducación que incluyen control de enojo, estimulación temprana, preparación para la graduación, aprendizaje de autonomía alimentaria y reeducación del uso de la mano izquierda.
Este documento describe los servicios educativos de atención a la primera infancia en Perú según el marco normativo. Incluye programas escolarizados como cunas y jardines, y no escolarizados como programas comunitarios, ludotecas, programas integrales para niños menores de 3 años y salas de educación temprana. También identifica limitaciones como la pobreza y falta de participación, y propone sensibilizar sobre la importancia de la atención temprana, efectivizar los servicios educativos en zonas vulnerables, ampliar la co
Making Output Accountable By Larry LevineLarry Levine
This document discusses the growing costs of office printing for American corporations and makes the case for conducting office printing assessments. It notes that while digitization is increasing, many companies still rely heavily on paper documents. An assessment would inventory printers, measure printing volumes and costs, evaluate support needs, and identify opportunities to standardize and optimize the printer fleet. This could reduce expenses by 15-25% while improving productivity by streamlining printing management and support. The document advocates for strategic printing approaches and document management strategies to better control costs and business processes related to office documents.
Figuring out how to manage all of your business’ information can be a daunting task. Whether it’s paper, electronic documents or storage, using this eBook to you can understand what you can do to get it all under control.
The document discusses how Mr. Copy strives to help customers implement software solutions to gain efficiencies, automate processes, and increase productivity by leveraging current equipment investments. It highlights benefits of document management systems such as reducing time spent searching for documents, improving access and collaboration, and ensuring regulatory compliance. Finally, it features several document management and capture solutions that can help organizations digitize paper workflows.
An electronic document management system can provide significant cost savings and productivity gains compared to traditional paper-based filing systems. It reduces labor costs associated with filing, searching for, and storing documents. For a small organization with 10 employees managing documents, the estimated annual time and supply costs total over $27,000, which could be saved by implementing a document management system for an initial cost of under $3,000. In addition to financial benefits, electronic systems improve regulatory compliance, security, and business continuity in the event of disasters by reducing reliance on physical paper documents.
Controlling the hidden costs of informationLarry Levine
As the volume of information flowing through the enterprise increases approximately 60%
a year, there’s no doubt controlling the costs of managing business critical documents is an increasingly formidable challenge.
This white paper discusses how organizations can reduce paper usage through various strategies in order to lower costs, enhance security, and be more environmentally friendly. It notes that while the idea of a paperless office has been discussed for decades, paper consumption remains very high. The document recommends optimizing printing infrastructure, using scanning and digital documents more, setting double-sided printing as the default, and only printing documents when necessary. Adopting these practices can help organizations reduce paper usage significantly while improving information management and security.
Document management the buyers handbook by Laserfiche.Luis Santos
This document provides an evaluation checklist for document management systems. It contains questions in several key areas: capture, indexing, search and retrieval, distribution, document management, records management, business process management, integration, administration, storage, security, and forms. The checklist allows organizations to evaluate competing systems and choose one that best meets their needs. It focuses on functionality related to scanning, metadata, searching, sharing documents, workflows, security, and other core document management features.
The document discusses calculating the return on investment (ROI) for implementing an electronic document management system. It provides examples of how to estimate current document handling costs, including storage, copying, filing, and distribution expenses. It then outlines how to calculate potential savings from reductions in those costs through a document management system. Both quantitative financial benefits and qualitative non-financial benefits are discussed. The document provides a framework for demonstrating the potential ROI and success of a document management system to justify further investment.
The document discusses ways to reduce paper usage in businesses through digitization. It recommends scanning all incoming paper documents to eliminate future paper usage ("day forward scanning"). It also suggests outsourcing the scanning of existing paper records ("backfile scanning") to efficiently convert past paper files to digital. Electronic tools like annotation and e-signatures can replace printing documents. Marketing should also transition to digital formats to reduce paper brochures. Records can be scanned for electronic storage and retention to reduce physical paper storage.
In today’s digital world, there have been enormous strides to reducing the paper we work with on a daily basis and all the paper that represent the accumulation of paper over the last 20 to 40 years. That is the good news. The bad news is there is still tons of paper that makes up the “backfile” that is typically stored in facilities were access is difficult. There is still an enormous amount of paper used daily in operating most companies around the globe. Some have taken the technology and process steps to reduce the amount of paper and streamline the operations that previously processed the paper. Other are sticking with paper and paying the price of not doing anything. What can be done with technology and what is the payback stepping into the digital world where there is significantly less paper. This paper addresses this technology and points out the associated benefit over and above the elimination of the physical paper.
This document discusses the benefits of implementing a digital document management system. It highlights that digital document management can reduce an organization's carbon footprint by replacing printing, postage, and physical filing with electronic processes. It also improves staff workflow by allowing easy access and sharing of documents, enhances security of documents, reduces liability risks, and enables mobile access to documents from any device. The presentation argues that digital document management is good for the environment, improves productivity, enhances security, and can reduce liability risks. It states the organization is in the process of a company-wide project to adopt digital document management across all operations.
The document discusses the OnBase product, which automates processes, manages business content in a secure location, and integrates with other applications. It can improve service, reduce costs, and minimize risks. OnBase allows users to capture, manage, access, integrate, measure, and store content and data. It discusses how OnBase handles various types of content and provides flexibility, security, and support to meet evolving organizational needs.
The document describes the OnBase product which centralizes business content in one secure location and drives it through processes quickly. It works with other applications to deliver information whenever and wherever needed. OnBase improves customer service, reduces operating costs, and minimizes risks. It can be deployed on-premises or in the cloud with flexibility to migrate between the two. OnBase is comprised of modular components that can be combined to create customized solutions for specific needs.
Document Management Software: Making a Difference Across DepartmentsMES Hybrid
Document management software provides organizations with solutions to manage documents efficiently and automate daily processes. It can enhance work processes across departments like accounts receivable, accounts payable, customer service, and human resources. Document management software reduces costs, improves productivity and collaboration, and helps ensure compliance.
This document discusses Iron Mountain's document management solutions and how they help customers. It provides examples of how Iron Mountain works with customers to evaluate their existing document management environments and develop customized solutions. Iron Mountain solutions integrate physical and digital records management to improve employee productivity, protect businesses through compliance and disaster recovery, and save time and money. Customers achieve efficiencies through solutions that make information more accessible and reduce the total cost of information management.
Thriving in the New World of Content and DocumentsNitro, Inc.
The rate of information creation is increasing exponentially with the democratization of business tools such as marketing automation, Salesforce, customer relationship management, contract management, eSigning, and many others.
As a result, we’ve seen three trends emerge as the core drivers of major initiatives to address how content, specifically at the document level, is being managed and processed at companies around the globe: Content Growth, Content Sprawl, and Divergent Workflows.
In this presentation, we examine three of the challenges these trends have created, and what businesses must do to address them.
This document discusses KnowledgeLake's scanning and capture solution for Microsoft SharePoint. It highlights that KnowledgeLake has over 2 million licensed users and was the first vendor to adopt SharePoint in 2003. It also notes that KnowledgeLake specializes in scanning and capture for SharePoint, has a deep understanding of the platform, and helps organizations extend and drive value from SharePoint. A quote from a Microsoft product manager praises KnowledgeLake's solution.
2. That Was Then… This Is Now 2
Intelligent Information Management &
Decision-making for Today’s Enterprise
Information is the fuel that powers the enterprise. The ability to convert
unstructured data from across the organization into function-relevant information
is the engine that drives mission-critical business processes.
Every single function of your business from accounting, to production, to human resources, to Sales and everything in-
between relies on information being accessible in a timely fashion.
The effectiveness and quality of business management directly impacts the success of your company, therefore, the right
information delivered to the right people—within, or outside the boundaries of your organization—is critical for making
sound business decisions. Enter Business Process Automation (BPA).
Informed Business Decision-making through Intelligent Process Automation
When combined with the centralized repository of an Enterprise-wide Content Management
system (ECM), Business Process Automation can orchestrate the flow of information and
decision-making throughout the enterprise by leveraging existing technology investments
and personnel.
This strategic enhancement makes intellectual capital available to
business processes in a way that is streamlined, actionable, and
auditable.
Benefits include:
• Controlled costs through streamlined business execution
• Reliable output consistent with business objectives
• Reduced margin of error
• Adherence to company policies and procedures
• Alignment with regulatory compliance mandates
• Mitigated overall business and legal risk
• Centralized knowledge center as the underpinning for innovation and growth
3. That Was Then… This Is Now 3
The Economic Case
“ or every dollar spent on printing documents, companies
F
incur another $6 in handling and distribution.”
Source: Hesseldahl, Arik, “The New Push to Get Rid of Paper,” BusinessWeek, May 27, 2008
A study in a county in California showed that cost savings associated with reduced Research has shown that
paper purchase and disposal are just the tip of the iceberg:
about half of the documents
Savings Per ream of paper printed in a typical office are
Purchase savings $ 2.50 thrown away within 24 hours
Disposal savings $ 0.13 of being printed.
Labor savings* (in processing and handling) $25.00
It is estimated that companies
That’s a savings of $27.63 for each ream of paper you avoid using, or 5.5 will spend about $8 billion
cents per sheet, and that doesn’t even include storage and mailing costs. this year on paper alone;
Source: StopWaste.Org, “Profiting from Waste Prevention: Measuring the Benefits,” December 1999 that doesn’t include costs for
*Labor savings are generated from the avoidance of paper waste; e.g., reading reports from disk vs. hard copy, ink and toner, or for running
sending e-mail vs. printing and distributing paper memos, or filling out forms on the web. Paper waste is not copiers, printers, and fax
generated that needs to be printed, filed, faxed, or found.
machines.
Source: Hesseldahl, Arik, “The
New Push to Get Rid of Paper,”
A Minnesota study estimated that the costs of using paper (not including labor) in the BusinessWeek, May 27, 2008
office can run 13 to 31 times the cost of purchasing the paper in the first place. The
costs of storage, copying, printing, postage, disposal, and even recycling add up.
Costs Per ream of paper Per sheet of paper
Purchase costs $5.00 $0.01
Storage, handling and $65.00 - $155.00 $0.13 - $0.31
disposal costs
The real cost of a ream of paper purchased for $5 actually costs the
organization up to $155, or a minimum of 13 cents per sheet!
Source: Minnesota Pollution Control Agency, statewide office paper reduction campaign, www.reduce.org
Storage costs.
Paper is bulky to store, whether in boxes or in file cabinets. By using fewer sheets,
storage space can be put to more productive use. Eliminating 14,000 file cabinets can
save upwards of $30 million in storage and lease costs.
Mailing costs.
Fewer sheets mailed also means reduced postage. Six sheets of paper weigh about 1
ounce and in 2009 cost $0.44 to mail. A single-sided 42-page report would cost about
$1.90 to send by U.S. first class; that same report, copied onto both sides of the paper,
uses only 21 sheets and would require only $1.39 in postage.
Source: “Paperless Express - A Paper Use Reduction Guide for Your Business”, StopWaste.Org
4. That Was Then… This Is Now 4 That Was Then… This Is Now 5
Intelligent Information Management
With API you receive a full-featured solution for the price of a competitor’s comparable entry-level offering.
OptiView, Intelligent Document OptiWorkFlow, Business Process
Repository Feature Set: Automation:
Information Management: Relevant information
is automatically compiled and easily accessible. Robust workflow engine: deliver actionable and
• Unique approach to classifying information provides timely information to drive business execution.
easy access and makes the traditional tree-based folder • Workflows can be easily initiated from OptiView document
structure look like a maze. repository; file changes are automatically reflected in the
repository so that staff make decisions using the most up-
• Integration with line-of-business applications (ERP, to-date information.
Accounting, HR, etc.) puts relevant information at
your fingertips without the need to query! • Define automated business rules with serial and parallel
approval paths.
• Administrative rights to customize the tabs and category
views for particular users by their user profile. • Intuitive visual status monitor for identifying progress on
any workflow task.
• Drag-and-drop files and images to the desired destination.
• Data can be validated or rerouted based on predefined
• Send emails directly from the system with files as business logic rules.
attachments. Include annotations and notes.
• Monitor workflow status by user with administrative access
• Thumbnail view in the system inbox provides a rights for supervisors.
quick visual indicator of image contents.
• Tasks/approvals assigned to individuals or group queues for
Searching: Discover a better way of finding Your business data departmental access.
information • Automated e-mail notifications of tasks for users/groups,
• All digital text, even from image files, becomes part of
time-based triggers, and auto-assignment/escalation rules
your searchable database.
when conditions are met.
• Optical Character Recognition (OCR) functionality with
superior accuracy. Comprehensive process reporting audit trails.
• Scalable system that can be easily configured to define new
• Pinpoint exactly what you’re looking for: advanced search
processes as the organization grows or enhance existing
logic and parameters locate and highlight all words/phrases
processes.
in the database, in any kind of file.
• Easy-to-use interface to create forms and workflows.
• Search file contents, tags, even document annotations.
• Form designer uses industry standard controls including
Security Retention: Mitigate business and OptiView drop down lists, entry and comment fields, electronic
legal risk signature areas, table structures, multi-list selections, radio
• Sensitive information is accessible only by authorized groups, check boxes and more.
personnel: redact a single word or entire sections in
documents, including form fields.
• Granular user permissions controls, to the page level.
• Digital signatures validate against a secure server and
prevent alteration of file contents.
• Automated tracking of retention timelines with email
alerts (single files or group of documents).
Share Information, Collaborate, Authorize OptiWorkFlow
• Full annotation highlighting, sticky notes, redacting.
Store annotations as part of the image file.
• Choose between text stamps or image-based signatures.
Scanning
• Automatic removal of blank pages from the back sides of
single-sided documents.
• Scan/import any size paper or format. Handles anything
from blueprints to ID cards.
• Support for over 300 scanner models.
5. That Was Then… This Is Now 6
Immediate Return on Investment
and On-going Savings
API customers recognize a positive effect to the bottom line almost immediately, and a return on their investment within 18 months
on average. Below are some representative examples of cost savings realized by API customers.
Clay County Schools has captured and stored over 50 tons of paper documents into their API solution in less than eight months with
just two part-time workers. Broward County Public Schools is another example of the way school districts reap the benefits
of an intelligent information management system. Take a look at the chart below to see how the district has changed the tide of
wasteful spending with the API OptiView solution.
million images
and counting
Using an API solution frees up dollars for enrichment programs rather than for printers, paper, toner, file cabinets and floor space.
The following figures represent an actual 10-year period for Broward County Public Schools, the 6th largest public school district
in the US.
*Hard costs that were avoided based on 61,332,497 images
Cost of paper to print images $490,600.00
Cost of toner to print images $2,023,971.00
Cost of 7,667 4-drawer file cabinets to store images $1,379,980.00
**Cost of 199,342 sq. ft. office space to store 7,667 4-drawer file cabinets $3,986,840.00
Total Costs $7,881,391.00
*Costs are shown in 2011 dollars and do not reflect labor (soft) costs. **Office space costs are for one year based on $20/sq. ft. average
API’s comprehensive document management solution mitigates all expenses
associated with paper document production and storage.
Aurora Water’s automated “...API has reduced the Within the first year, the
billing process is delivering turnaround for vendor invoices AP department of a well
measurable savings in money from three weeks to three known performing arts center
and time. Aurora estimates days, eliminated $5,000 reduced operating expenses in
savings of over $130,000 in FedEx charges per half and increased invoice
per year as a direct result of year, and replaced needless processing volume by
using the API system. There faxing. Major vendors have 300%.
are also significant soft cost direct, controlled access so
reductions achieved through they can track invoices and
instant information access and update information. We are
fewer errors from data entry. no longer letting paper drive
—Aurora Water, CO
our processes.” —Neighborly Care
Network
6. That Was Then… This Is Now 7
Next Steps Checklist
Working with API couldn’t be easier. r Have all stakeholders been included to this point?
From assessment to roll-out, API will If not, who do we need to speak to next?
___________________________________________
walk you through the steps necessary
using this tried and true checklist. r Has budget been allocated for this project?
Review each step and determine if anything is If not, when do you anticipate funds being
required prior to moving on to the next step. available? This month, quarter, year?
This ensures the most efficient use of your time Other:______________________________________
and resources.
r Where would you like to deploy our solution?
Accounts Payable? Human Resources? Legal?
Other:______________________________________
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Discovery and Assessment Demo and Integration Testing Installation and Training