Essential Time Management Techniques for Projects
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The document discusses time management techniques for projects. It defines key time management processes like activity definition, duration estimation, and schedule development. It describes developing a schedule by outlining tasks, estimating durations, sequencing tasks, and using critical path methods. The document provides examples of time management tools like Gantt charts, network diagrams, and an output schedule with tasks, durations, dependencies, and resources. It discusses schedule control activities like tracking progress against the baseline, measuring variances, and identifying corrective actions.
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Essential Time Management Techniques for Projects
- 2. Time Management • Activity definition • Activity resource estimation • Activity duration estimation • Activity sequencing • Schedule development • Schedule control www.projektor.ee/pm/#time
- 3. Project Phases and Processes Initiation Planning Execution Control Closing www.projektor.ee/pm/#time
- 4. Time in the Project Plan Scope definition Quality planning Activity definition Activity sequencing Duration estimation Schedule development Organization planning Resource planning Communica- tion planning Procurement planning Plan contracting Select sellers Seller responses Risk management Risk identification Qualitative analysis Quantitative analysis Response planning Budgeting Project plan Initiation Execution WBS www.projektor.ee/pm/#time
- 5. Inputs: - Scope statement* - WBS* - Project plan - Enterprise environmental factors - Org. process assets Methods: - Decomposition - Estimation methods - Diagramming - Dependency determ. - Leads and lags - Network analysis - Critical path method - Compression - What-if analysis - PM software - Templates - Alternative analysis - Expert judgments Outputs - Activity list - Activity attributes - Milestone list - Duration estimates - Project schedule - Requested changes Time Planning www.projektor.ee/pm/#time
- 7. Time Planning • Outline task list • Estimate durations • Sequence tasks • Develop schedule www.projektor.ee/pm/#time
- 8. Timetable # Task Duration Start Finish 1 Design 3d 05.10 07.10 2 Text 4d 08.10 11.10 3 Graphics 2d 08.10 09.10 4 Layout 3d 12.10 14.10 www.projektor.ee/pm/#time
- 12. Flowchart
- 13. Cyclograph
- 14. Task Definition Process • Define project start date • List WBS work packages • Define tasks • Sort and reorder tasks www.projektor.ee/pm/#time
- 15. Duration Estimating • Select duration unit • Estimate durations • Calculate summary durations • Define milestones www.projektor.ee/pm/#time
- 16. Sequencing • Define task dependencies • Select dependency types • Apply leads and lags www.projektor.ee/pm/#time
- 17. Scheduled Development • CPM – Critical Path Method • Data Constrains • PERT analysis • Crashing • Fast Tracking www.projektor.ee/pm/#time
- 19. Schedule ExampleTask Dur W Start End Work H Resources Project 12 19.09.16 13.12.16 1020 1 Needs Analysis 2 19.09.16 02.10.16 80 1 1.1 Needs Analysis 2 19.09.16 02.10.16 80 All 1.1 A 2 Content Development 9 26.09.16 27.11.16 340 2 2.1 Gameplay and story 2 26.09.16 09.10.16 80 All 2.2 A 2.2 Character descriptions 2 03.10.16 16.10.16 80 All 2.2 A 2.3 Scene descriptions 2 10.10.16 23.10.16 80 All 2.3 A 2.4 Photos of relevant locations 2 17.10.16 30.10.16 20 GDesigner 2.4 G 2.5 Dialogues 4 10.10.16 06.11.16 40 Writer 2.5 W 2.6 Audio Files 4 31.10.16 27.11.16 40 SoundEd 2.6 S 3 Software Design 2 03.10.16 16.10.16 80 3 3.1 Software Specification 2 03.10.16 16.10.16 80 All 3.1 A 4 Software Development 8 10.10.16 04.12.16 240 4 4.1 Paper prototyping 2 10.10.16 23.10.16 80 All 4.1 A 4.2 Alpha Software 2 17.10.16 30.10.16 20 Programmer 4.2 P 4.3 Storyboards 4 31.10.16 27.11.16 40 Writer 4.3 W 4.4 Images & Illustrations 4 31.10.16 27.11.16 40 GDesigner 4.4 G 4.5 Software & Platform Beta Version 4 31.10.16 27.11.16 40 Programmer 4.5 P 4.6 Software & Platform Release Version 2 21.11.16 04.12.16 20 Programmer 4.6 P 5 Study/analysis 9 10.10.16 11.12.16 100 5 5.1 Data Collection and Analysis Plan 2 10.10.16 23.10.16 20 Researcher 5.1 R 5.2 Data Collection Instruments 4 17.10.16 13.11.16 40 Researcher 5.2 R 5.3 Data Collection 2 21.11.16 04.12.16 20 Researcher 5.3 R 5.4 Analysis Report 1 05.12.16 11.12.16 20 Researcher 5.4 R 6 Teacher Materials 3 21.11.16 11.12.16 40 6 6.1 Teacher training materials 2 21.11.16 04.12.16 20 Teacher 6.1 T 6.2 Instructional Video 2 28.11.16 11.12.16 20 Teacher 6.2 T 7 Public Relations 9 10.10.16 11.12.16 140 7 7.1 Website Development & Programming 2 10.10.16 23.10.16 20 Programmer 7.1 P 7.2 Website & Flyer Content Production 2 28.11.16 11.12.16 20 Writer 7.2 W 7.3 Illustration, Graphic Design, Layout 2 28.11.16 11.12.16 20 GDesigner 7.3 G 7.4 Web2.0 Dissemination Strategy 2 24.10.16 06.11.16 80 All 7.4 A End 0 13.12.16 13.12.16 0 Sept Oct Nov Dets
- 20. Exercise Project schedule: • Outlined task list • Milestones • Durations • Dependencies
- 22. Project Phases and Processes Initiation Planning Execution Control Closing www.projektor.ee/pm/#time
- 24. Schedule Control • Determine the current status of the project • Influence the factors that cause changes • Identify schedule changes • Evaluate change requests • Manage change requests – Plan changes – Execute changes www.projektor.ee/pm/#time
- 25. Inputs: - Project plan - Schedule baseline - Performance reports - Approved change requests Methods: - Progress reporting - Progress measurement - Comparison techniques - Variance analysis - Schedule change control system - PMIS Outputs - Project plan updates - Schedule updates - Baseline updates - Change requests - Corrective actions - Lessons learned Schedule Control www.projektor.ee/pm/#time
- 26. Baseline Time baseline is a fixed schedule which is used to measure the performance of the project The value or condition against which all future measurements will be compared www.projektor.ee/pm/#time
- 27. Schedule Progress Data • Actual start dates • Actual finish dates • Remaining duration for unfinished activities • Calculating: – Percent complete – Schedule variance (SV) – Schedule performance index (SPI = EV/PV) www.projektor.ee/pm/#time
- 29. Slack The amount of time that a task in a project schedule can be delayed without causing a delay in other tasks or in project deadline www.projektor.ee/pm/#time
- 31. Corrective Actions • Overtime job • Applying additional resources • Updating tasks and schedule – Shortening durations – Deleting tasks www.projektor.ee/pm/#time
- 32. What Corrective Action (Before)? www.projektor.ee/pm/#time
- 33. What Corrective Action (After)? www.projektor.ee/pm/#time
- 35. The End of the Time martinsillaots@gmail.com
Editor's Notes
- Identifying, evaluating change requests, planning and executing changes
- SOW - Statement of Work
- Project has 3 baselines: Schedule, cost, scope
- Approved Investigating what is the clients opinion