1. Project Scope Management
Project Cost Management
Project Time Management
Name & section:
Ishaq Ali bba 8th
sec A
5/1/2014 1
Project Planning: Managing the
Triple Constraints
Quality
ResourcesShedule
2. 2
Session Focus
• Summary of Scope, Time & Cost
• Review of project management terms & techniques
for controlling Scope, Time & Cost
• Tools you can use to manage Scope, Time & Cost
• Hands on introduction to the tools
5. 5
Project Scope management
• Defined: What is included in the project, as well as what is to be
excluded.(what the project needs to deliver),
OR
• The procecc required to ensure that the project includes all the work
required, and only the work, required to complete the project
successfully.
• i.e…project recruitment specification for achieving the end result,
• Main component of scope is quality of product,
• The overall defination of what the project is suppesed to accomplish,
• Management techniques:
• Conduct a thorough needs analysis
• Define what’s in and what’s out
• Clearly identify the projects goal, objectives and main drivers
• Checking to ensure the one is completing work
• Saying No o additional work not in the charter
• Preventing extra work
6. 6
Project Scope Management Tools & Techniques:
• Scope Overview: Project Overview Statement summarizing the
Project, Goal, Objectives, Success criteria, Assumptions, Risks and Obstacles
• Scope Planning-Create a project scope management plan documenting how the
project scope will be defined, verified, controlled, and how the work breakdown
structure will be created and defined.
• Scope Definition-Develop a detailed project scope statement as the basis for
project decisions
• Creation of a Work Breakdown Structure (WBS)-Subdivide the major project
deliverables and project work into smaller, more manageable components
• Scope Verification-formalizing acceptance of the completed project deliverables
• Scope Control-controlling changes to the project scope
8. 8
Time management
• Defined: A mechanism to ensure the project is completed on
time, within the resources available, and avoids delays and
associated cost overruns .
Project Time Management Techniques:
• Activity Definition
• Activity Sequencing
• Activity Resource Estimating
• Activity Duration Estimating
• Schedule Development
• Schedule Control
“For explanation see next slides”
9. 9
Activity Definition
• The Activity Definition process identifies deliverables at the
lowest level (work package) in the work breakdown structure.
• Work packages are further broken down to provide a basis for
estimating, scheduling, executing, and monitoring and
controlling the project work.
10. 10
Activity Sequencing
• Activity sequencing involves identifying & documenting the
relationships among schedule activities
• Network Diagram: Schematic displays of the project’s
schedule and the logical relationship among them.
11. 11
Activity Resource Estimating
• Determining what resources (people, equipment or material)
will be needed, when and how much.
• Tools & Techniques:
• Professional judgment
• Alternatives analysis
• Published estimating data
• Project Management software
• Bottom-up Estimating
13. 13
Schedule Development
• Determines the planned start and finish dates for the project activities.
• Schedule estimates can require that time and resource estimates are
reviewed to create a project schedule that can serve as a baseline tracking
tool.
• Tools & Techniques:
• Schedule network analysis
• Critical path method calculates the possible start and end
dates for project activities and the project overall.
14. 14
Schedule control
• Tools & Techniques
• Progress reporting
• Schedule change control system
• Performance measurement to produce the schedule variance
• PM software
• Variance analysis
• Schedule comparison bar charts-comparison of planned vs.
actual schedules
16. 16
Cost
• Defined: The cost of all resources required to
perform and complete incremental tasks and the
overall project
• Management techniques:
• Gather internal and external costs.
• Look to vendor references
• Estimate recurring costs
• Usually 15%+ of initial hardware/software cost
17. 17
Project Cost Management Techniques
• Cost Estimating
• Cost Budgeting
• Cost Control
“For explanation see next slides”
18. 18
Cost Estimating
• Developing an approximate cost of the resources needed to
complete the project
• Tools & Techniques:
• Analogous Estimating: Based on similar projects
• Bottom-up Estimating: Costs at lowest level are ‘rolled up’ for reporting
and tracking
• Parametric Estimating: Base on statistical information
• PM software
• Vendor Bid Analysis
19. 19
Cost Budgeting
• Defined: Total the estimated costs of different work packages
to establish a baseline for measuring project performance.
• Tools & Techniques:
• Cost Aggregation: Scheduled activity cost estimates are totaled in
accordance with the WBS.
• Parametric estimating: Using mathematic models to predict costs.
• Reserve Analysis: Establishes contingency reserves
• Funding Limit Reconciliation: Work scheduled to limit expenditures
20. 20
Cost control
• Cost change control system
• Performance measurement analysis
• Forecasting
• Project performance reviews
• Project Management software
• Variance management
