How to use Pivot Table is a detailed tutorial using Microsoft Excel and Google Spreadsheets. Making a statistical or figure presentation considers a detailed and presentable report in order to get the attention of the employer, clients or customers. Pivot table is one big help so that figures presentation is enhanced and may create positive impact to the audience. Enjoy and learn with the slide presentation. May the Gem be with you!

1. How to Use
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA
1.Microsoft Excel
2.Google Spreadsheets

2. What is Pivot Table?
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

3. A PIVOT TABLE is a
program tool used to
reorganize data in a
spreadsheet to obtain a
desired report more
effectively.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

4. What are the
advantages of using
Pivot Table?
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

5. It sums up large
amount of Data into a
small amount of space.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

6. It helps decision-
makers use data more
efficiently.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

7. Keeps presentation
of information more
organized.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

8. It provides interactive
data analysis.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

9. It can link presentation
to external data
sources.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

10. Data can be combined
from multiple sheets.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

11. Can create chart of
summarized data in
the Pivot Table.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

12. Isn’t it EXCITING?
Now let’s START!
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

13. Pivot Table in
PART 1
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ARLENE JOVITA

14. Here is the sample data for our
Pivot Table tutorial.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

15. The sample is about Summary
of Rice Sales.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

16. It states the branch, rice
variety, period of sales and
total sales.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

17. Drag the data then click
Insert Menu.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

18. In the Insert menu, Click
Pivot Table.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-ARLENE JOVITA

19. Dialogue box appears for
data you want to analyze.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

20. Select table range or you may
use an external data source.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

21. I prefer new worksheet to make
presentation neat and tidy.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

22. To build a report, choose field
from the PT Field List.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

23. Click Branch and drag to
Report Filter.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

24. Assign Rice Variety to Row
Labels.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

25. Drag Period to Column
Labels.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

26. Click Sales and place it to
Values.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

27. Values can be summarized
according to preference.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

28. New presentation is generated
on the right thru Pivot Table.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

29. To view only the total sales of
Branch M-1.
Unclick All
then
check M-1
and click
OK.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

30. So Branch M-1, shows the
total sales in 155,000 .
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

31. Let us switch Rice Variety and
Period.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

32. Drag Rice Variety from Row
Labels to Column Labels.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

33. Then drag Period to Column
Labels.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

34. Rice Variety and Period are
now switched in the graph!
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

35. Wonder why Pivot Table Field
List disappears?
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

36. Click the cell on the Table to
make Pivot Table Field List
reappear.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

37. To generate report of White
Rice from Branch M-4
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
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38. Click the Branch Filter Field,
branches appear in the
dropdown menu.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

39. Unclick All, then Click M-4.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

40. Unclick All, then Click M-4.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

41. Click the Column Labels,
unclick Select All.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

42. Click White Rice, then Click
OK.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

43. Branch M-2 with White Rice
report is generated.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

44. How to make Chart
presentation?
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

45. To start, click Insert in the
menu.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

46. In the Insert menu you find
Charts.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

47. Click your preferred Chart.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

48. I want 3-D Bar graph for this
table!
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ARLENE JOVITA

49. Bar Graph Presentation is
generated.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

50. Present Branch M-2 sales in
the graph only.
Click the Branch and click M-2.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

51. In this Graph, Branch M-2 is
generated.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

52. To change in sales of M-1,
Black Rice for Qtr 3. New
amount is $55,000.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

53. Open the original report and
input new figure of $55,000.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

54. Amount of $55,000 is now in
place.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

55. How will this affect the table?
Note that
original report
shows
$45,000 only.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

56. Right Click $45,000, then
option box appears, then Click
Refresh.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

57. New amount appears and Bar
Graph changes data
automatically.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

58. Google
Spreadsheets
PART 2
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ARLENE JOVITA

59. It is a Web-based application
that allows users to create,
update and
modify spreadsheets and
share the data live online.
What is Google Spreadsheets?
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

60. The Ajax-based program is
compatible with Microsoft
Excel and CSV (comma-
separated values)
files. Spreadsheets can also
be saved as HTML.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

61. In the google chrome browser,
open https://docs.google.com.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

62. Google docs website will
appear below.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
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63. Click Docs menu.
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64. Choose Sheets and Click to open.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
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65. Now let us choose the blank
sheet.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

66. Here is now the Untitled
spreadsheets.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

67. We use same sample in the
MS Excel Pivot Table.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

68. You will notice that the raw
data is in Sheet 1.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

69. Now let us create a title of the
spreadsheet.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

70. Click Untitled spreadsheet and
write SUMMARY OF RICE
SALES.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

71. Highlight data in the sheet and in
the Menu Bar, CLICK Data.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

72. Now CLICK Pivot Table in the
Data Menu.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

73. New table appears which is
the Report Editor at the right.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

74. In the Rows, add field with
either Branch, Rice Variety,
Period or Sales.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

75. The table on the right now
generates 4 different branches.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

76. Grand Total appears because
I clicked Show Totals.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

77. Place Rice Variety with Show
totals in the Columns field.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

78. Table now generates Rice
Variety in the Column field
with its Total.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

79. VALUES is really
important. It is how you
will present figures in the
presentation.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

80. Place Sales in Values field,
and total amount of Sales.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

81. The sales information is
generated on the table.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

82. To use account Sales, Click
COUNT in the dropdown
menu.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

83. COUNT summary is
generated with a Grand Total
of 16.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

84. To add Rice Variety in the
Rows field.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

85. Click Add field in the Rows,
then Click Rice Variety.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

86. The new table is generated
below.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

87. Pivot Table appears on the
separate sheet.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

88. To view only the Rice Variety.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

89. Click X button of the Branch
field in the Row.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

90. Rice Variety is generated in
the Rows field.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

91. Assuming a change in Sales
at M-2 from 50,000 t0 60,000.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

92. Go to Sheet 1, change the
figure under Sales column .
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

93. Pivot Table shows the new
total automatically.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

94. Let’s use Chart
presentation that can be
more exciting!
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

95. In google sheets, we find
Chart in the Insert Menu Bar.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

96. Now CLICK Chart.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
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97. Chart Editor appears.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

98. In the Chart Editor, there
are options that we can
make.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

99. We can use any of the
recommended charts.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

100. Click the desired Chart and
click Insert Button.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

101. Selected Chart appears on
the Pivot Table.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

102. There are also other Chart
types that we can use.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

103. We can
customize
Columns, Rows,
Headers or
choose other
types of
available chart
templates.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

104. In this presentation, I switch
Rows and Columns.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
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105. Customization
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106. Can change the Title of the
Chart.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

107. Click The Title and Write
Summary of Rice Sales.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

108. Chart now shows the Edited
Title - Rice Sales Summary.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

109. Can change Font.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

110. I can even change
background Color of the
Chart.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

111. From white background, now
the chart background is blue.
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

112. 2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA
CONGRATULATIO
NS!

113. 2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA
Now you learned many
useful tips with this Pivot
Table tutorial.

114. How to Use Pivot Table
Ends!
May the Gem be with you!
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA

115. Find out more Virtual tutorials from
Marketing Gem
by visiting my website:
https://marketinggemblog.wordpress.com
2016 HOW TO USE PIVOT TABLE BY MARKETING GEM-
ARLENE JOVITA