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Tutorial 6: Multiple Worksheets and Workbooks

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  • Untuk Tutorial 9 pada Excel 2010 tidak ada ya atau keloncat, yang ada Tutorial dari 1 s.d 8 dan 10 s.d 11
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Tutorial 6: Multiple Worksheets and Workbooks

  1. 1. Tutorial 6:Managing Multiple Worksheets and Workbooks Microsoft Excel 2010 ® ®
  2. 2. Visual Overview XPNew Perspectives on Microsoft Excel 2010 2
  3. 3. Worksheet Groups and 3-D XP ReferencesNew Perspectives on Microsoft Excel 2010 3
  4. 4. Grouping Worksheets XP • Using multiple worksheets makes it easier to group and summarize data • Worksheet groups save time and improve consistency among worksheets – An action performed once affects multiple worksheets • A worksheet group can contain adjacent or nonadjacent worksheetsNew Perspectives on Microsoft Excel 2010 4
  5. 5. Grouping Worksheets XPNew Perspectives on Microsoft Excel 2010 5
  6. 6. Entering Formulas in a Worksheet XP Group • Grouped worksheets must have exact same organization and layout (rows and columns) • The formula is entered in the same cells in all worksheets in the groupNew Perspectives on Microsoft Excel 2010 6
  7. 7. Grouping Worksheets XP • Any formatting changes made to the active sheet are applied to all sheets in the group • When worksheets are ungrouped, each one functions independently again – If you forget to ungroup worksheets, any changes you make in one will be applied to all worksheets in the groupNew Perspectives on Microsoft Excel 2010 7
  8. 8. Working with Multiple Worksheets XP • Copying worksheets – Use an existing worksheet as a starting point for creating another one – Duplicates all values, formulas, and formats into new worksheet, leaving original worksheet intact – Edit, reformat, and enter new content as neededNew Perspectives on Microsoft Excel 2010 8
  9. 9. Working with Multiple Worksheets XP • Referencing cells and ranges in other worksheets – Using multiple worksheets to organize related data allows you to reference a cell or range in another worksheet in the same workbookNew Perspectives on Microsoft Excel 2010 9
  10. 10. Using 3-D References to Add Values XP Across Worksheets • When worksheets have identical row and column layouts, enter formulas with 3-D references to summarize the worksheets in another worksheet • 3-D reference specifies not only the range of rows and columns, but also the range of worksheet names in which the cells appear • General syntax of a 3-D cell reference:New Perspectives on Microsoft Excel 2010 10
  11. 11. Using 3-D References to Add Values XP Across WorksheetsNew Perspectives on Microsoft Excel 2010 11
  12. 12. Using 3-D References to Add Values XP Across WorksheetsNew Perspectives on Microsoft Excel 2010 12
  13. 13. Using 3-D References to Add Values XP Across Worksheets • If you change the value in one worksheet, the results of formulas that reference that cell reflect the changeNew Perspectives on Microsoft Excel 2010 13
  14. 14. Printing a Worksheet Group XP • Same page layout settings apply to all worksheets in the group at the same time • All worksheets in the group can be printed at onceNew Perspectives on Microsoft Excel 2010 14
  15. 15. Visual Overview XPNew Perspectives on Microsoft Excel 2010 15
  16. 16. Links and External References XPNew Perspectives on Microsoft Excel 2010 16
  17. 17. Linking Workbooks XP • When creating formulas in a workbook, reference data in other workbooks by creating a link between the workbooks • When two files are linked, the source file contains the data, and the destination file (dependent file) receives the data • When source and destination workbooks are in different folders, workbook reference must include the file’s complete location (the path)New Perspectives on Microsoft Excel 2010 17
  18. 18. Linking Workbooks XPNew Perspectives on Microsoft Excel 2010 18
  19. 19. Link Workbooks When… XP • Separate workbooks have the same purpose and structure • A large workbook is too unwieldy to use • Information from different workbooks can be summarized • Source workbooks received from another person or group are continually updatedNew Perspectives on Microsoft Excel 2010 19
  20. 20. Navigating Multiple Workbooks XP • To change which workbook is active: – Use Switch Windows button - or - – Click Excel program button on the taskbar, then click the thumbnail of the workbookNew Perspectives on Microsoft Excel 2010 20
  21. 21. Arranging Multiple Workbooks XP • Windows arranged in a tiled configuration • Other options: horizontal, vertical, cascadeNew Perspectives on Microsoft Excel 2010 21
  22. 22. Creating Formulas with External XP References • A formula can include a reference to another workbook (external reference), which creates a set of linked workbooksNew Perspectives on Microsoft Excel 2010 22
  23. 23. Updating Linked Workbooks XP • When data in a source file changes, the destination file should reflect those changes • If source and destination files are open when a change is made: – Destination file is updated automatically • If destination file is closed when source file is changed: – Choose whether to update the link to display current values, or continue to display older values when you open the destination fileNew Perspectives on Microsoft Excel 2010 23
  24. 24. Updating a Destination Workbook XP with Source Workbooks ClosedNew Perspectives on Microsoft Excel 2010 24
  25. 25. Managing Links XP • Use Edit Links dialog box to manage linksNew Perspectives on Microsoft Excel 2010 25
  26. 26. Creating an Excel Workspace XP • Saves information about all currently opened workbooks (e.g., locations, window sizes) • Has the file extension .xlw • Does not contain workbooks themselves— only information about themNew Perspectives on Microsoft Excel 2010 26
  27. 27. Visual Overview XPNew Perspectives on Microsoft Excel 2010 27
  28. 28. Templates and Hyperlinks XPNew Perspectives on Microsoft Excel 2010 28
  29. 29. Creating a Hyperlink XP • A link in a file to information within that file or another file • Can be used to: – Quickly jump to a specific cell or range within the active worksheet, another worksheet, or another workbook – Jump to other filesNew Perspectives on Microsoft Excel 2010 29
  30. 30. Inserting a Hyperlink XP • Use the Hyperlink buttonNew Perspectives on Microsoft Excel 2010 30
  31. 31. Editing a Hyperlink XP • Change its target file or Web page - or - • Modify the text that is displayed - or - • Change the ScreenTip for the hyperlinkNew Perspectives on Microsoft Excel 2010 31
  32. 32. Creating Templates XP • A template workbook – Includes all text (row and column labels), formatting, and formulas, but no data – Is a model from which you create new workbooks • Any changes or additions made to the new workbook do not affect the template fileNew Perspectives on Microsoft Excel 2010 32
  33. 33. Creating a Workbook Based on an XP Existing Template • Templates provide commonly used worksheet formatsNew Perspectives on Microsoft Excel 2010 33
  34. 34. Creating a Workbook Based on an XP Existing TemplateNew Perspectives on Microsoft Excel 2010 34
  35. 35. Creating a Custom Workbook XP Template • Build the workbook with all necessary labels, formatting, and data; then save the workbook as a templateNew Perspectives on Microsoft Excel 2010 35
  36. 36. Creating a New Workbook from a XP TemplateNew Perspectives on Microsoft Excel 2010 36
  37. 37. Using the Excel Web App and XP SkyDrive • Office Web Apps – Web-based versions of Microsoft Excel, Word, PowerPoint, and OneNote – Allow you to create, view, and edit Office files directly from a Web browser, and share files and collaborate with other users online – Are part of Windows Live, a collection of services and Web applications • To save files to SkyDrive or use Office Web Apps, you need a Windows Live IDNew Perspectives on Microsoft Excel 2010 37
  38. 38. Saving a Workbook to SkyDrive XPNew Perspectives on Microsoft Excel 2010 38
  39. 39. Editing a Workbook with the Excel XP Web App • Limited number of commands availableNew Perspectives on Microsoft Excel 2010 39
  40. 40. Editing a Workbook with the Excel XP Web AppNew Perspectives on Microsoft Excel 2010 40

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