The document summarizes the process of transitioning eXtension's content management system from multiple websites to a single Drupal platform. It describes the evaluation process, implementation team members, pilot communities, design principles focused on simplification and collaboration. Key differences of the new system include a common interface, image and video capabilities, searching and tagging. Ongoing work includes notification features, improved searching and additional content views. Users are invited to provide feedback to continue improving the new Drupal platform.

1. The Story of DrupalineXtension eXtension CoP Workshop Louisville, KY 30 June 2011

2. Background Why Whining, grumbling, complaining . . . Wiki hard to learn/use; people intimidated Too many sites

3. The Process Evaluated alternative content management systems Installed test platform (Drupal 6) CoP designees tested Survey of reactions 2010 eXtension workshop RESPONSE: + eXtension staff retreat-Aug 2010 Drupal Implementation Team

4. The Team Content staff IvelinDenev Henrietta Ritchie-Holbrook Amy Hays Karen Jeannette Engineering Staff Jason Young Aaron Hundley Daniel Nall James Robinson CoP Reps Jill Heemstra John McQueen Sue Hawkins Other eXtension Staff Beth Raney Larry Lippke Pilot CoPs LPELC Ag Energy

5. Sites Considered www.extension.org about.extension.org about.extension.org/wiki cop.extension.org collaborate.extension.org faq.extension.org aae.extension.org events.extension.org

6. Principles Simpler, better, easy to learn Reduce sites Lose no content Require minimal effort by CoPs Enhance collaboration Manage teams/groups Ease subsequent maintenance Enable tool enhancements as needed Be ahead of technology curve (Drupal 7)

7. Result: CREATE

8. So: What is Different? Better Common/familiar interface Familiar WYSIWYG editor Image insertion/editing Tag field w/lookup Customized views Search capability Group dashboard Link to People communities Workspace for any community More better Retrieval by workflow state Consistent mgt of articles & faqs (workflow) Group calendar Integrated attachment upload Flexibility of article titles Some auto-tagging

9. So: What is Different? Not better No DPL (maybe?) No automatic TOC (maybe?) No FAQ reports No personal tags; all shared tags Image library not tagged/categorized (yet) No revision comparison More not better Must update links when replacing attachments No templates

10. And: What is Not Different? Publishing to www.extension.org Anyone w/eXtension ID has access Workflow for FAQs My contributions list List/retrieval of revisions Workflow history

11. So Let’s Take a Brief Tour

21. What’s on the Table? Notifications Drupal categories Image tagging/categorizing/searching Video upload/editing using Kaltura Enhanced searches (e.g., metadata, tags, categories) Enhanced/additional content views Revision comparison Drupal as a publishing platform ????

22. Feedback/Questions DrupalAaE Widget Drupal Feedback Forum Keep in mind: Work in progress Functionality still being developed (Drupal 7) Performance is untested (e.g., group membership issue) Hands on workshop: 10:45-12:30 Learn sessions TBA Special training sessions on demand