This document provides instructions on how to write a report. It explains that a report discusses a specific topic in detail in a structured format and can be academic, technical, or business related. It delivers facts about a project, process, or situation and typically defines and analyzes a particular issue. The document then outlines the generic structure of a report, which includes sections like the title, table of contents, introduction, body, and conclusion. It provides examples of the content that should be included in each section, such as summarizing the topic in the introduction and discussing facts and findings in the body. The document advises determining the goals, audience, and purpose of the report before starting to collect and analyze supporting research and information.

1. Explanation of How to Write
a Report
(Menulis Laporan Bahasa
Inggris)

2. Introduction : Report
• A report discusses in great detail a specific topic in a
structured.
• A report might be academic, or it might be technical or
even business related.
• Reports are created to deliver facts about a project,
process or a situation and will typically define and analyze
a particular issue.
• The best reports convey or deliver educated observations
to their intended audience in a very clear and concise
manner.
2

3. How to Write
a Report
Correctly?
Let’s start with the first set of slides
1

4. “A Report presents information (facts) and
analysis about a problem, and often
suggests a solution.”
4

5. Determine the goals
• Who is your audience?
• Why are you writing this report?
What is its purpose?
• What important or relevant
information must be included in
the paper?
5

6. Then, you need to...
• start collecting your supporting
research or compiling information.
• sort and carefully analyze and
evaluate it.
• start putting together an outline.
6

7. Getting to
Know
Report
Formats
7
Generic
Structure
1. Title
2. Table of
Contents
3.
Acknowled
gement
4. Abstract
5.
Introductio
n
6. Body
7.
Conclusion
8.
References
9.
Appendice
s

8. This section consist of :
• The title of the report
• The student's name (and student
number)
• The name of the company
• The date of report submission (optional)
Title
8

9. 9
Example
The title of the report
The name of the
company
The student's name

10. Table of Contents
The contents page should list the different
chapters and/or headings together with the
page numbers. Your contents page should be
presented in such a way that the reader can
quickly scan the list of headings and locate a
particular part of the report.
10

11. 11
Example

12. This section, you may wish to acknowledge the
assistance of particular organizations or
individuals who provided information, advice or
help.
Acknowledgement
12

13. 13
Example

14. Abstract or
Executive Summary
An Abstract is usually 100 to 200 words and should
include the following:
• why the report has been written (i.e. what question or
problem is it addressing?)
• how the study was undertaken
• what the main findings were
• what the significance of the findings is.
Be specific and precise so that the reader can get a
good understanding of the main points without having
to read the whole report.
(For short report, this section can be omitted)
14

15. Introduction
The Introduction has three main components:
• The Background -> describes events leading up to
the existing situation, what projects have been
done previously, and why the project or study is
necessary.
• The Purpose -> defines what the project or study is
to achieve, who authorised it and the specific terms
of reference.
• The Scope -> outlines any limitations imposed on
the project such as cost, time etc.
15

16. 16
Example

17. Body
• The main body discusses your material in detail.
• The facts and evidence you have gathered should
be analysed and discussed with specific reference to
the problem or issue.
• The Body varies according to the type of report.
Basically, it answers the questions —Who? Why?
Where? When? What? How?
17

18. Conclusion
• In the conclusion, you should show the overall
significance of what has been covered.
• You may want to remind or highlight the reader
about the most important points.
• However, no new material should be introduced in
the conclusion.
18

19. There can be no doubt that 2015 was a year of
considerable challenge and achievement for our
Member States and for WHO’s work in the Region.
Nevertheless, because of a clear vision of what is
needed and the ability to double our collective
efforts, we were able to respond to emerging needs
and at the same time continue our adherence to
implementing the programme of strategic priorities
that we have followed since 2012.
19
Example

20. References
This section consist of list such as
book, journal, newspaper, and any
other sources that compile the
report.
20

21. 21
Example

22. Appendices
This section, you should include all the
supporting information you have used that is
not published. This might include tables,
graphs, questionnaires, surveys or transcripts.
Refer to the appendices in the body of your
report.
22

23. 23
Thanks!