Jefferson County History Center — The Year in Review
         Lisa Pritchard, Access Services Librarian | Lisa Wolfe, Dire...
Maintained existing collection and space
   Newly discovered off-site collection—not cataloged & in bad repair—researched ...
Jefferson County History Center Policies



   Located on the second floor of the Jefferson College Library in Hillsboro,
...
Jefferson County History Center Sign In
                             Newspaper      Marriage    Deed     Family/people    ...
Jefferson County History Center
                                                 2009 Statistics

                        ...
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Jefferson County History Center: Case Study

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Jefferson County History Center: Case Study

  1. 1. Jefferson County History Center — The Year in Review Lisa Pritchard, Access Services Librarian | Lisa Wolfe, Director of Library Services Jefferson College Library What we have probate files dating from the 1820's real estate and personal property taxes from the 19th through the mid-20th century the federal census for Jefferson County county newspapers from 1869-1952 local histories and maps In July 2009, directly after starting our new positions, a work order was delivered to the Library announcing the future delivery of a large amount of History Center materials. These materials had been stored for over 20 years in the basement of another building on campus. The Librarians immediately toured the storage location and discovered water damage, mold and general disorder. Delivery was halted and the Library staff began to formulate a plan. History Center web page What we need: staff, funding, time The same thing every Library needs... The staff at Jefferson College Library consists of only 3 full-time staff members, only two of which are Librarians. The rest of our 12 Library staff are part-time; 6 Librarians and 6 Paraprofessionals. Managing the History Center Materials are a challenge when there is little or no staff or funding allocated for the project. Our part-time Librarians spend the majority of their time with reference, instruction and circulation. It was discovered that Joette Klein, one of our part-time Librarians, had experience working with historical materials and her personal interest could be useful with our collection. What we’ve done Educated ourselves Learned from other archivists & librarians, read literature about archives best practices, subscribed to listservs and joined local archives group. Established procedures Protected the collection from theft and damage by developing policies and procedures, began gathering statistics on use of the collection, conformed with best practices.
  2. 2. Maintained existing collection and space Newly discovered off-site collection—not cataloged & in bad repair—researched restoration techniques; documented parts of the collection; wrote guidelines and prepared a proposal to try to restore this, collection, even incrementally, purchased new shelving. Used local resources to establish procedures and increase access Spoke with local librarians, out of state colleagues, Missouri History Museum staff; college IT employee wrote a local history article and partnered with our county historical society to make it available online - he used an historical map from our collection and Google Earth to create interactive map available online discovered; enlisted one of our history professors and the IT employee to help form a campus committee to help preserve the newly discovered materials. Used available resources to increase access and awareness Partnered with Missouri History Museum for small digitization project involving civil war documents; discovered the capability of one of our library partners (MLNC)to catalog discrete portions of our collection; local genealogist and amateur historian agreed to do research projects and file copying for out-of-area patrons—this provides a much needed service to those who cannot travel to our library; updated History Center web page; IT person repaired index file; investigated exchanging links and information with local historical society. Looking forward start small but think long term concentrate on one small thing you can do to increase access learn about opportunities for grants and partnerships begin to advocate, build support Damaged materials in Land Assessment books storage location from the 1930s Probate file from the collection
  3. 3. Jefferson County History Center Policies Located on the second floor of the Jefferson College Library in Hillsboro, the Jefferson County History Center serves as an archive for Jefferson County. The Jefferson County History Center is available by appointment only by calling Joette Klein at 636-942-3000, ext. 166 or Barb Liebman at 636-942-3000, ext. 171. Rules and Regulations 1. ALL patrons must sign in 2. All backpacks, briefcases, purses, coats, etc. must be kept away from the research table 3. No pens allowed --- pencils only 4. No flash cameras or video recorders are allowed 5. No food or drink, including bottled water allowed 6. History Center materials may not be checked out 7. No more than 3 folders or books will be pulled at one time 8. Staff reserves the right to retrieve information as time allows 9. Photocopying is allowed at $.10/copy. All items must be handled with care and staff reserves the right to not allow copying if condition of the material is deemed too fragile 10. Researcher will assume full responsibility for conforming to the laws of copyright
  4. 4. Jefferson County History Center Sign In Newspaper Marriage Deed Family/people Books Misc. Staff DATE Probate Wills MF MF MF Histories initials Rules and Regulations 1. ALL patrons must sign in 2. All backpacks, briefcases, purses, coats, etc. must be kept away from the research table 3. No pens allowed --- pencils only 4. No flash cameras or video recorders are allowed 5. No food or drink, including bottled water allowed 6. History Center materials may not be checked out 7. No more than 3 folders or books will be pulled at one time 8. Staff reserves the right to retrieve information as time allows 9. Photocopying is allowed at $.10/copy. All items must be handled with care and staff reserves the right to not allow copying if condition of the material is deemed too fragile 10. Researcher will assume full responsibility for conforming to the laws of copyright I agree to the above rules and regulations: Signature:________________________________ Date:________/_____/_______ Printed Name_______________________________________________________
  5. 5. Jefferson County History Center 2009 Statistics Family/People Probate Wills Newspapers Marriage Deeds Histories Books Misc. Total September 2009 21 21 October 2009 5 2 2 4 13 November 2009 1 1 December 2009 6 3 9 January 2010 3 1 6 10 February 2010 14 5 1 20 March 2010 2 9 3 14 April 2010 9 7 1 17 May 2010 6 6 June 2010 10 1 11 Total 76 2 0 0 0 10 19 15 122 Probate File Index   Map from our collection on Google Earth, thanks to John Linhorst, Computer Support Specialist at Jefferson College

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