Can We Borrow Your Catalog?
•Download as PPTX, PDF•
0 likes•13 views
Presentation given with A. Jordan at the Georgia Libraries Conference on October 10, 2019.
Recommended
Recommended
More Related Content
Recently uploaded
Recently uploaded (20)
Featured
Featured (20)
Can We Borrow Your Catalog?
- 1. Can we borrow your catalog? AUSTINA M. JORDAN, MLIS/MA UNIVERSITY OF NORTH GEORGIA KATIE SHEPARD, MLIS MERCER UNIVERSITY OCTOBER 10, 2019
- 3. Objectives • Share experiences with requests to “borrow” catalogs • Understand who key people are in these scenarios • When do you say yes? When do you say no? • When do you break up?
- 4. Experiences
- 8. Essential Skills & Knowledge for Success
- 10. Sorry we can’t help you…but
- 11. Now it’s your turn…
Editor's Notes
- Can we borrow your catalog? Inventory control isn’t just an issue for stacks maintenance in libraries. Raise your hand if your library catalog holds records for things other than books and DVDs. For our session, we will discuss our experiences collaborating with non-library staff to manage their items. What happens when another department within your organization asks for help managing their collections? We will discuss how you can collaborate with colleagues outside the library to help them better serve their users. What does partnership look like - when and where do we draw the line? Katie & Austina, both seasoned academic librarians and, as with many librarians, both wear a variety of hats. They both survived the Alma/Primo migration of 2017. This session will be an interactive presentation and discussion. Together we will share how our respective libraries have collaborated with other colleagues outside the library to assist them with the management of their assets. We will discuss the different collections managed in Alma and how they got there. Who makes the decisions about adding those items, how’d they arrive at “yes”, and what we have had to say “no” to. Who trains non-library employees to use Alma? Who gets access? What about security? What about patron privacy? Who catalogs this stuff? What works and what doesn’t? After we discuss the myriad of policies, procedures, and compromises surrounding this, we want to hear from our participants about their experiences and what ideas they have. How can we maintain accountability with collections while still assisting colleagues? Sharing a catalog may seem scary to some, but we all know that resources are limited and that librarians are wizards at keeping tracking of things. How do we use our strength in resource management to assist colleagues outside our libraries as we are Building Better Together?
- Dual Enrollment Textbooks Graphing Calculators Board Games Laptops Marker Kits Headphones Chemistry Set Chess Sets
- Laptops (student tech fees purchased most and few items available for faculty/staff) Cameras Podcasting Kits Voice Recorders Projectors iPads Art Tutoring Centers across three campuses Textbooks Calculators Still some lingering items from consolidations
- At Emmanuel College (not on Alma/Destiny Follett) Dual Enrollment textbooks purchased rented Caused confusion with traditional students because the textbooks showed up in the catalog. Should have suppressed them from regular results Park Passes—who collects overdue fees/who deals with abuse of the privilege? Counseling Kits
- Negotiation/compromise Knowledge of the system’s rules/processes Knowledge of library procedure/policy Knowledge of student borrowing patterns
- Define and understand your boundaries/parameters Staff Time System Fines and Fees for items not in our possession (UNG). How do you share overdue information and banner blocking, when necessary. If checkout/checkin happening at location outside of the library who trains the individuals. Document the process in the system & on paper. Ex. Designated Internal Note 2* for details of ownership, except for items that only certain patrons can borrow, then use a fulfillment note, too. * searchable via omnibox Ex. Graphing calculators – grant purchased & library purchased Set expectations for usage early - Can the owner/students borrow outside the circulation policy? Who decides the policy? Who decides exceptions? Document the time, effort, supplies required for this. Could this justify additional funding or personnel? Ex. Dual Enrollment Books – barcodes & labels for cataloging Label items and train staff to recognize the specifics of these unique items, but make sure that there aren’t too many deviations from standard procedure. Consider using a separate location for non-library owned items. Use these situations as potential suggestions for collection development: should the Library purchase additional items to supplement/replace items only circulated temporarily? See it as an opportunity to partner with someone the library may not always collaborate with. Ex. Chess Set & Board Games – Geeks & Gamers Club
- UNG recently made the decision to cut ties with non-library checkouts and cataloging, ie tutoring centers. Questions over licensing and if non-library use is allowed. Gave the tutoring center one year to find a new solution and suggested a few alternatives to having their materials in Alma, carried over at consolidation.
- Q&A/Share your stories/