TPSC MTWARA LIBRARY GUIDLINE WELCOME To TPSC LIBRARY MTWARA CAMPUS

1. TPSC- MTWARA
LIBRARY ORIENTATION

3. WHAT WILL BE COVERED AND DISCUSSED?
• What is the library
• Vision and mission of the library
• Location of the library
• About the library’s staff and “stuff”
• Library Hours
• Library Layout Rules and Regulations
• Navigating the library and How to use the library
• Checkout, renewals, and overdue books
• Online data bases
• Sources for Research

4. Key Words
• Here are a few key words to remember while the
presentation occurs.
• Take a moment to write these words down on a
sheet of paper.
• Listen for these words as the slides are
presented.
• Here are the words:
Library, librarian, shelves, Catalog, Dewey
decimal classification, Database, Games,
Website, ID Card,

5. A LIBRARY?
Is an organized collection of information resources made accessible
to a defined community for reference or borrowing.
It provides physical or digital access to material, and may be a
physical building or room, or a virtual space, or both.
A library's collection can include books, periodicals, newspapers,
manuscripts, films, maps, prints, documents, microform, CDs,
cassettes, videotapes, DVDs, Blu-ray Discs, e-books, audiobooks,
databases, and other formats.
Libraries range in size from a few shelves of books to several million
items

6. THE IMPORTANCE OF A LIBRARY
 A library can be considered a store – house of knowledge.
In dictionaries the word “library” has been defined as “a building or
room containing a collection of books”.
 A library renders a great service to the society by delivery
information knowledge
As There are a large number of Libraries maintained by different
types of organization some by Government authorities and some by
private sectors throughout the country.
 A library plays a very important role in promoting the progress of
knowledge
There are many people who love reading. But they can’t afford to
buy books because the prices of books are very high. So when one
becomes a member of a library, he can borrow valuable books. A
member can borrow two books at a time and he can keep it with him
for 1 week.

7. THE IMPORTANCE OF YOU TO VISIT THE
LIBRARY
• For Research Projects (presentation, then independent
work)
• Finding resources to work out with your assignments or
notes
• Getting updates from different sources, magazine,
newspapers, internet surfing etc
• Upgrade your knowledge and skills for better
performance in learning outcomes
• Get the right information at the right time

8. VISION AND MISSION OF THE LIBRARY
• THE VISION OF TPSC LIBRARY
“to be a center of excellence in learning and support for
public service”
• THE MISSION OF TPSC LIBRARY
“To improve the quality, efficiency and effectiveness of
public service of Tanzania by providing comprehensive
training, consultancy and applied research interventions”

9. LOCATION OF THE LIBRARY
The library is
located at the
MAIN
CAMPUS

10. WhoISthe Librarian,anyway?

11. It is simple…
• The Librarian is a person responsible with the
every ongoing activity or library routines in the
library
• there are there to help make Your Lives Easier
while in the library and everything that you’re
searching
• update or packed your brain with relevant
resources in the area of your studies…

12. What a librarian will help you with is:
– Book selection
– Research projects
– Computer questions
– How to search of information

13. ABOUT THE LIBRARY’S STAFF AND “STUFF”
Benson Katabaro
Chief Librarian
Mr. Mohamed Kombora
Library Officer

14. “LIBRARY STUFF”
• Library stuff means what a librarian do and deal
with all items inside the library premises
includes, printed materials (book, manuscripts,
journals, newspapers, articles, map, e.tc) Non –
printed materials (soft copy), stationary materials
(tissues, pencil sharpener, stapler, heavy-duty
staplers, 3-hole punch, markers, glue.)
Computers, cabinet card catalogue, etc what
you must do is to respect library “staff” and
“stuff”

15. LIBRARY OPERATION HOURS
• The Library will always be open starting from
9:00 am up to 7:00 pm.
• Term Hours:
• Mon-Fri 9:00-19:00, Sat 10:00-18:00
• Holidays:
• Monday – Friday 9:30am-12:30pm; 2pm-4pm
• As holiday hours are subject to change, please you are advised
to checks with library staff before each holiday period.
• TPSC Library Staff
Mobile: +255 754215858 (Chief Librarian)
+255 758 323 838 (Enquiry Desk)
Email: Komboram@yahoo.com

16. LIBRARY LAYOUT RULES AND REGULATION
• Make sure you finish your food and drink before getting to the
library.
• Show your ID as you enter to the Library at the reference desk
left to your entrance
• Leave your BAGS, PARCEL, UMBRELLAS etc at the entrance to
the Library
• SILENCE must be observed strictly in the library so you don’t
disturb other who are reading or studying.
• Treat the Book and other materials with care. Books inside and
outside of the library should be treated with the courteous and
proper manner.

17. RULES CONTINUE…..
6. If you need help or you can’t find what you want, just AsK!
7. Do not return the book to the shelves if you can’t place it right
from where you firstly took it. Better leave it on the table to be
reshelf later on by the Librarian in charge.
8. When you Borrow Books, return them on time so other can enjoy
them.
9. The Library staff on duty has the right to request any user to leave
the premises if he/she found to be violating any of the library rules
10. The chief Librarian may amend the library rules and regulations as
and when necessary
Talk out there… think in here

18. TPSC LIBRARY REGULATIONS
TPSC Libraries are governed by the
regulations relating to the uses of TPSC
Libraries.
In order to protect our collections for the
benefit of all readers, and to create a
pleasant and studious library environment,
we would like to draw your attention in
particular to the following regulations.

19. REGULATIONS
• A person may use a library only after being formally
registered as a reader in it. With the exception of short-
term readers admitted on day passes, all readers must
have a valid College or Library Card.
• Readers are responsible for material or equipment
issued to them until they have returned it in accordance
with library procedures, and must at all times protect
material or equipment issued to them and must not
damage it or expose it to hazardous conditions.
• Readers must not write in, mark, or otherwise deface or
damage library material or equipment in any way.

20. REGULATIONS continue…
• Readers are not allowed to eat or drink in a library as
indicated by library notices and signs.
• When using a computer, electronic mobile devices or
other equipment readers must do so as quietly as
possible so as to avoid causing disturbance to others
and should not use applications or play media so as to
produce sounds audible to other readers, unless this is
required in order to overcome a disclosed disability.
• Readers must not smoke in any part of the Library.

21. TPSC College Library
Please note the following arrangements and procedures
relating to use of the Reading Room in the TPSC Library.
• Battery-operated laptops may be used in all parts of the
Library. Electrical sockets are provided at some reader
desks, principally in the Main Reading Room.
• Readers are requested not to reserve desks when they
know they will be absent from them for more than 30
minutes.
• Books left on tables without an accompanying slip and
books left for longer than three days will be returned to
the shelves by Library staff. If you wish to reserve books,
please use the reserve shelves provided in the Main
Reading Room and complete the appropriate slip with
your details.

22. • Please observe safety instructions relating to the use of
library tools and ask staff for assistance when
appropriate.
• Readers may not use, or allow to be used; any part of
the Library for any purpose other than research or quiet
private study without written permission from the
Librarian in Charge. Members of the Sub-courses should
not use any part of the Library for teaching unless prior
permission has been obtained.
• Readers wishing to leave books at a desk for later use
they are requested to place a slip on the books giving
their name and the date
Any question please don’t be hesitated to request a higher assistance
from the reference service desk at your entrance

23. COMPUTER RULES
• Do not use the computer to do the following:
– Playing Games
– Playing Music
• Do not install or Uninstall any program or service in any
computer.
• You’re not allowed to use flash drive, external driver,
memory card unless if you have prior permission from
the library staff
• If any device of the computer is not working do not fix it
kindly report at the reference desk or to the IT person in
charge.

24. Computer rules continue…
• Save all your work to “My Documents”.
• You may email your work to yourself for further
use out of the library
• Remember to LOG OFF when you leave.
• Don’t know what’s inappropriate? Just Ask!

25. Where the heck is that book?
• Now that you know the rules of the library,
let’s we take a moment to explore and
navigate our library before you take tour!
Some of the things you suppose to know
and do in the library:
 Find great books to read
 Learn how to use different reference
materials
 Learn how to locate things in the library
 Learn how to take good care of the library
books or items
 Have fun with technology in searching for
reference materials, browsing, email, etc

26. NAVIGATING THE LIBRARY
ON
HOW TO USE THE LIBRARY

27. LIBRARY COLLECTION
• What learning resources are there?
Our College library is now contains over 643 book
titles in nearly 35 book volumes, over 15 CDS that
cover a wide range of subjects. It also subscribes
to 1 database sources called EMERALD.
The Dewey Decimal Classification System (DDC)
is used to classify information resources acquired
by the Library.

28. • We have books available in a variety of subjects that
may support your learning and teaching , from different
subject areas such as in,
- Record management, - Business Mathematics
- office administration, - Information Technology,
- languages(comm skills) - Management,
- Materials Management - Accounting & Auditing,
- Community Development - Entrepreneurship
- Communication Skills - Sociology,
- library and information science – Administrative Law
- Research Methods - Marketing,
- Economics & Microfinance - Statistics
- Procurement and chain supply managements, e.t.c

29. All this were being classified by Dewey
decimal classification system(DDC)
• Dewey Decimal System starting from
– 000 Generalities
– 100 Philosophy and Psychology
– 200 Religion
– 300 Social Science
– 400 Language
– 500 Natural Science and Mathematics
– 600 Technology (Applied Sciences)
– 700 Arts
– 800 Literature
– 900 Geography and History

30. IMPORTANT for you to know
• Each class carried a special subject of your field
area of learning and teaching activities so once you
know where is the CLASS NUMBER of your field area
of study, is where you know your book is how to get
it here are some of access point which will help you
get the location of your book or item you need in the
library collection
• Class Number is filled like this at the spine of your book
or at the right top of your card catalogue
519.5 MYE

31. HOW TO FIND A BOOK IN A
LIBRARY COLLECTION
• Once you come with the book, topic or subject,
in mind.
• The Library collection has three access point
1. Author (writer)
2. under title, and
3. subject catalogues
which help you in searching of available text
books.

32. For example…
UNDER AUTHOR
Jerome L. Myers
MYERS, Jerome L
UNDER TITLE
Research design and statistical analysis
UNDER SUBJECT
Mathematical statistic,

33. CARD CATALOGUE CABINET
This is the library tool that holds
of all cards catalogue which are
in manually mode in the library,
where for the mean time we will
start with manual card catalogue
but as the time goes as our
library future plan we will
implementing electronic system
that will take over manual and
transfer to electronic which you
will access the card catalogue
online under the name Online
Public Access Catalogue (OPAC)

34. Accessing the Library Card Catalogue
Cabinet
• Open the drawer and search for the author of the book.
The cards are arranged alphabetically.
Find the drawer marked with the
1. Author (writer) or
2. under title, 0r
3. subject
its all depends with what you have in mind
• For example, if you are looking for the author “MYERS,
Jerome L," find a drawer labeled with the letter “Author"
and go straight to alphabetical containing the letter "M,"
such as "MY."

35. Remember
• To begin with the Surname of the author. For example if
the book was written by “Jerome L. Myers”, find a
drawer labeled letter “M”, then look for MYERS, Jerome
L.
• The information on the card contains the author of the
book, its title, publication date and publisher. The call
number/class number for the book can usually be found
on the upper left side of the card i.e. 519.5 MYE. This is
the number you use to find the book on the library
shelves.

36. The example of the Card Catalogue in
the cabinet drawer can be like this
In case of any difficulties in search for a card
consult the Reference Librarian in charge.
519.5 MYE
MYERS, Jerome L
Research design and statistical analysis /Jerome L.
Myers, Arnold D. Well, Robert F. Lorch, Jr. - 3rd ed. –
London: Routledge Academic, c2010
xix, 809 p.: ill,; 24 cm.
Includes bibliographical references and index.
ISBN 9780805864311 (hbk.)
1. Experimental design 2. Mathematical statistic.
I. Arnold D. well. II. Robert F. Lorch, Jr.

37. REFERENCE DESK
The reference desk or
information desk or
circulation desk of a
library is a public service
counter where
professional librarians
provide library users with
direction to library
materials, advice on library
collections and services,
and expertise on multiple
kinds of information from
multiple sources.
Therefore this is where all your enquiries should be made you can leave a question at the reference
desk and Librarian volunteers work to help you find the information you need.

38. Services that are often available at the
reference desk includes:
• A signup sheet for reserving computers with Internet access, or
word processing software.
• The ability to place the book 'on hold', which prevents the person
who has borrowed it from renewing it. The person who placed the
'hold' is notified when the book has been returned. (Some libraries
provide this service at the circulation desk.)
• The ability to request interlibrary loan of books and other material
from other branch libraries in the same library system, or from a
cooperating library anywhere in the world. (Some libraries provide
this service at the circulation desk.)
• The opportunity to recommend that the library purchase something
for its collection that it doesn't have, which may be needed or of
interest to other library users.

39. The librarian who staffs the reference desk can usually do
the following by virtue of their professional training and
experience:
• The librarian can look up a brief, factual answer to a specific
question.
• The librarian can use the catalogue to find out whether the library
owns an item with a particular title or author, or that contains a short
story, chapter, song, or poem with a particular title, or to compile a
list of books by a particular author or on a particular subject.
• The librarian can briefly teach the user how to use the catalogue and
how to use its advanced features, or recommend the proper subject
words or terms that are used in the catalogue for the topic the user
has in mind.
• The librarian can often take the library user directly to the shelves
with books on a certain topic without using the catalogue.

40. • The librarian is familiar with the contents of hundreds of reference
books, and can recommend books that might contain the answer to
a particular question.
• The librarian can teach the library user to use online databases such
as magazine and newspaper articles, and recommend words and
search strategies for the topic the user has in mind.
• The librarian can recommend reliable web sites, give advice on
searching the Internet for information, and evaluate the reliability of
the information on web sites.
• If the library doesn't have information on a given topic, or if the
library user wants more information, the librarian can refer the library
user to another library or to an organization that can be contacted by
phone or mail.

41. RESERVED BOOKS SECTION
The text books which are in Closed Access (CA) are shelved in a cage and served to
readers on request through Service Windows (SW). Students and lecturers are allowed to
borrow the text books in this section on presentation of a valid library card. The text books
are loaned out only for three hours and are read within the library.
Reserved Books Section (RBS) contains text books in all subjects taught at the college
which have been recommended by the teaching staff

42. READING SECTION
Reading section is
equipped with 8table
and 68 sitting
capacity where you
will only have to
obey with the rules
and regulation of the
library as instructed
and indicated on the
library sign to every
corner, which is the
most important thing
for you to do while in
the library
Reading section is where you will sit and read the book, journals, magazines, news
papers, manuscript or any kind of library materials and also its appropriate for you to sit
with your laptop and search for material or using EMERALD database to search
material and resources of your choice through your laptop

43. COMPUTER and REFERENCE
SECTION
The library has 4
computers for students
to use for all course-
related work.
They are installed with
Office 2007 and
Students Encarta 2009
for general reference
and are connected to
the Internet.
You cannot book a
computer, they are
allocated on a “first in,
first served” basis.
What can I use the Library computers for?
The computer library is using for special purpose and are free to use.

44. CHECKOUT, RENEWALS, AND
OVERDUE BOOKS
What you will need to have before you check out is the valid ID college card to
make things easier for us to put record your check out item and even the most
important to identify you, so don’t come to check out saying you forget your
IDENTITY CARD at home cause even I too will ask How the hell did you getting in
here without an ID.
“Be smart, people”

45. • Check-In:
Return your borrowed items to the drop box located at the circulation desk.
• Check-Out:
After you’ve selected what you want to borrow from the library, take your items to
the circulation desk to be checked out.
• Book Check-Out
You may check out 2 books for 2 weeks each. Maximum number
of books is 2.
There will be a charge for lost items.
Each book may be renewed twice unless there is a hold on it.
You will be charged sh.500 a day for overdue books.

46.  You may check out two items at a time.
 You will not be permitted to check any
additional items out until you have returned your
overdue items and your fines are paid in full.
Lost or Damaged Items
You lose it or you break it… you buy it!
Take care of things
you borrow from the
library!

47. SOFTWARES to USE WHILE IN THE LIBRARY
• The library has different software for you to use
There is Office 2007 installed, Nitro PDF,
Students Encarta 2009 for general reference
and different browser for you to use on the
connected Internet.

48. LIBRARY ONLINE DATABASE
• In the library we have linked with the major know
worldwide library online database resource called
EMERALD which you can use it to find different
resources from the external world in relation to your
subjected area or field.
• This DATA BASES is available on the
http://www.emerald.org website that can be accessed
from home with passwords which are available in the
library.
• How to Access the EMERALD database for reference or
research literature reviews download

49. Your must open the browser to your
computer and simply type…
http://www.emeraldinsight.com

50. Make sure the browser appeared like this

51. At the left of your
emerald
appearance there
is fill form which
required you to
login so as to
access the
resources material
available
You simply have to
log in with
USER NAME:
Salaam350
PASSWORD:
access075
Salaam350
access075

52. Then you will see Dar es Salaam University
you’re on to go with your searching
Type your key word along
this area and “ENTER”
Type your key
word or subject
matter to your
area of
searching eg
“record
management”

53. Once you find a resource relevant to you, you can
either PREVIEW it or DOWNLOAD it as a PDF file
format

54. “DOWLOAD” it as a PDF file format then save it to
your computer and open it to review the contents

55. SOURCE WHEN TO USE THEM
Books In-depth, provides overview, references for further reading
Theses In-depth look at specific topics
Journal
articles
Latest research developments/findings
Newspapers Case studies, public reactions
Databases Collection of many e-journals, e-books, conference
proceedings, book chapters, statistics, newspaper articles,
etc.
Sources for Research

56. THANK YOU FOR YOR HIGHLY COOPERATION
ENJOY YOUR LIBRARY RESOURCES…
REMEMBER!
Talks out there… think in here
People

57. The end,thank you!
HAPPY Reading

58. Thank You
LIBRARY DEPERTMENT
designed by madam Bibie A. Ghasia