2. NEW THIS UPCOMING ACADEMIC YEAR
• Canvas (course websites)
• HarvardKey (login & password)
• Info Security campaign (awareness campaign)
• Office 365 (email & collaboration)
• Harvard Phone (next generation phone)
• my.harvard (student information system)
AUG SEPT OCT NOV 2016
Canvas Fall Start Up HarvardKey
Office 365
Harvard
Phone
my.harvard Info Security
FAS Timeline:
3. UNIVERSITY TECHNOLOGY: CURRENT STATE
3
Which of my
twelve different
login/ passwords
do I use here?
How do I share
this large data file
and still keep my
info secure?
Hmm, what
did I do with
that paper
study card?
Why is my
College course
site different
from my DCE
course site?
Why can’t I
find an HMS
email
address?
It’s hard
to work
remotely
and when
you are
on the go.
Older
technologies
and platforms
not supported
on devices
Learning
Management
Systems
4 Student
Information
Systems, many
paper-based
processes
12 Login/password
combinations, on
average, per
person
12 Email/calendar
systems across
the University
20Multiple,
fragmented info
security tools/
systems
4. UNIVERSITY TECHNOLOGY: FUTURE STATE
4
Which of my
twelve
login/ passwords
do I use here?
How do I share this large
data file with just a few
colleagues and still
keep my info secure?
I am still
submitting
paper study
cards. There
has to be a
better way!
It takes so much
time to move my
FAS course
content to a
different platform
to teach at DCE.
One Harvard, but no
one Harvard email or
calendar?
I can’t
access this
on my
tablet or
mobile.
Universal | Integrated | Powerful | Simple | Secure
Canvas
my.harvard
HarvardKey
Office
365
Harvard
Phone
Info
Security
5. CANVAS FOR HARVARD
WHAT IS CHANGING?
• Canvas replaces Course iSites as the University’s learning
management system (LMS)
• Open source LMS that supports/enhances teaching and learning
- Simplified course administration
- Modules for organizing learning content
- Gradebook and SpeedGrader
- Synchronized syllabus and calendar
- Extensibility through open standards
- Tablet and mobile friendly
- Works with my.harvard
5
6. CANVAS FOR HARVARD
IMPORTANT DATES & MILESTONES
The University is well on its way to a move to Canvas:
- In spring 2015, 30% of courses used Canvas
- In AY 14-15, 93% of undergrads took a course with Canvas site
In fall 2015:
- Canvas will be the default for FAS
- Other Schools using course iSites are planning migration surge
By June 30, 2016, all course iSites will have migrated to Canvas
Non-iSites Schools are migrating to Canvas too:
- HKS: Sharepoint to Canvas
- HBS: Desire2Learn to Canvas
- HMS: launching new MD program on Canvas
6
Standard iSites (department and bio sites) will
be retired by July 2016 and replaced by OpenScholar,
Sharepoint, and other options.
7. HARVARDKEY
WHAT IS CHANGING?
• HarvardKey will replace PIN and other credentialing.
• Benefits include:
– A single login name and password for nearly everything, for life
– Enhanced information security standards, no requirement to
change passwords annually
– Easier on-boarding process for new hires
7
8. HARVARDKEY
WHAT IS THE TIMELINE?
• HarvardKey will “go-live” on September 22 for alumni and October 6th
for FAS and others
– New users will be prompted to claim their HarvardKey
– Existing PIN users will have the option to claim a HarvardKey at
their discretion
– During the claiming process, users will be asked to choose a new
password and provide recovery information
– Users can continue to use PIN and FAS login until they are
ready to transition
8
9. OFFICE 365 FOR HARVARD
• Office 365 will be University-wide
• Already migrated: Central Admin, SPH, GSE, Radcliffe, HDS
• HMS, HLS, and most of FAS will migrate in FY16
• Enhancements include:
– University-wide common directory and calendaring
– Web-enabled, access from anywhere with any device
– Web-based access to Office Professional Plus suite of applications
(Word, Excel, etc)
– Virtually unlimited storage and ability to share large files
• Account migrated by HUIT Support Services, near seamless migration
mso.harvard.edu
10
10. HARVARD PHONE
• Harvard Phone will transform and modernize the current phone
system starting in the fall of 2015 (FAS will be scheduled in 2016)
– Modern system: phone service on your desk phone, soft phones
(computers), or cell phones
– Direct calls to reach you where you are, not just at your desk,
with a single phone number (no need to give out cell number)
– Standard set of collaboration tools across the University: instant
messaging, voice, video, desktop sharing and conferencing (future).
phone.harvard.edu
11
Harvard Phone
11. MY.HARVARD STUDENT INFORMATION SYSTEM
WHAT IS CHANGING?
• The new my.harvard student information system is revitalizing the
way students, faculty, advisors, and staff interact with the University
• The new system replaces or enhances nearly 40 decentralized
systems and processes, including many previously paper-based and
locally managed processes
– Faculty activities, streamlined
– Student essentials, online
– Advising experience, enhanced
– Reporting, revolutionized
• Integrated and coordinated with Canvas and other TLT resources
Video: https://www.youtube.com/watch?v=CI0I5n-lyjU
12
12. MY.HARVARD STUDENT INFORMATION SYSTEM
WHAT IS THE TIMELINE?
• Launched Student Financials module and Student Information
Analytics data warehouse in March to replace university-wide term
billing mainframe system.
• Curriculum management went live in January to academic
departments, who are finishing their work to build new catalog; new
course search engine began beta testing on May 13 and will be
released to all Harvard users on July 6.
• In fall 2015, my.harvard rolls out to the community
– August: Self-service portal for FAS, SEAS, and HDS students,
faculty, advisors, and departmental staff
– September: First term of online enrollment for FAS and HDS
13
13. UNIVERSITY TECHNOLOGY: FUTURE STATE
14
Which of my
twelve
login/ passwords
do I use here?
How do I share this large
data file with just a few
colleagues and still
keep my info secure?
I am still
submitting
paper study
cards. There
has to be a
better way!
It takes so much
time to move my
FAS course
content to a
different platform
to teach at DCE.
One Harvard, but no
one Harvard email or
calendar?
I can’t
access this
on my
tablet or
mobile.
Universal | Integrated | Powerful | Simple | Secure
Canvas
my.harvard
HarvardKey
Office
365
Harvard
Phone
Info
Security
