Nancy Wozniak and Keith Landa, Leaders of the InSUNY sub-committee, conducted a survey of all schools at SUNY. This is a summary from the responses received to date. You will notice that 53% of the institutions said they currently use an ePortfolio. While this looks like a relatively large number, let’s look at how they are actually using them, and to what depth the institutions have implemented them.
What is important to notice is that 71% responded that ePortfolios were used in individual courses (71%), and program assessment (my guess would be mostly education programs—45%), but institutionally only 10%. This is the time for SUNY to be looking at this, before too many institutions become wedded to a program
Mahara is both IMS Global and LEAP2A compatible, but is not currently integrated with edTPA. Mahara is an opensource application. Chalk & Wire and TaskStream use IMS Global Standards and are able to be integrated with edTPA, but neither uses LEAP2A. Both of the latter platforms are proprietary. The other platforms use neither IMS Global, nor LEAP2A standards, though they may be integrated with edTPA.
What we’ve learned
*Interoperability/portability will be key to the
success of a system-wide implementation
*The platform must be adaptable so that it can
be used in different ways based on the needs
of campuses and programs.
*Integration with other systems will allow
students and instructors to transfer content
*The platform is extremely important.
What are the benefits of a system wide platform?
• Students would be able to have one ePortfolio in which to store and
display their work, while attending classes at numerous institutions
within the SUNY system.
• Students transferring between institutions, will have a continuous
record of their work.There would be no need to transfer artifacts or
portfolios between systems.
• Training and support would be more consistent and should be more
cost effective than if multiple systems are in place.
• System wide analytics would be much easier to accomplish if all of
the portfolios were housed in one location in a shared database.
• Migration to a new architecture would be easier in the future should
a new system be desirable.
• Standards are easier to enforce and integration points such as
institutional artifact uploading would be easier to develop.
What might impede the ability to create a system-wide
• a. Several of the SUNY programs are
committed to the use of a particular platform,
and many platforms do not use a standard
format that would allow for interoperability.
• b. Varying needs of specific programs, for
example: Education and Health Science.
• c. Emphasis placed on one aspect of an
ePortfolio, which is in opposition to another
• Interoperability and cross-platform capabilities
• Supports lifelong learning--use after graduation
• Supports visual customization by the various
• Portfolios can be archived and/or exported in standard
formats for permanent records
• Multi-institutional (support separate institutions on one
instance)--this would allow for instructors and students
across SUNY to share ePortfolios and best practices
more easily. It would also insure portability.
• Integrates seamlessly with an LMS (or is built into an
LMS)--allows for seamless transfer of artifacts
Standard formats for interoperability
• LEAP2A: Mahara, Pebblepad, &
Medbiquitous eFolio Connection (for
• IMS Global: Chalk & Wire, Mahara,
TaskStream, Pathbrite, Pebblepad
Special concerns for Education
• edTPA integration: Chalk & Wire, Data180,
Foliotek, ILAT, Live Text, Nuventive, Task
Stream, TK20 (Digication Fall 2013)
• Students can upload directly
• Repository managed by the user: Artifacts may be discrete or
• Allows for multiple file formats including video, audio, images
• Can display embedded media from within the system as well
as external media (Uses IMS Global Standards)
• Provides the ability to create multiple blogs, and other
methods for recording reflections
• Includes a resume builder
• Allows users to create multiple portfolios (pages, views, etc)
for different purposes
• Access levels can be set independently for every portfolio
• Provides for comprehensive feedback
Continued functional requirements
• Individuals can repurpose artifacts--appropriate them
into various purposes for various audiences.
• Allows for the creation of templates
• Provides for user customization/personalization
• Will support the collection and display of Continuing
Professional Development activities and hours
• Will support badging
• Will display external content including RSS feeds, and
Google Drive documents
• Provides methods for peer-reviewed and instructor
comments and feedback
Continued functional requirements
• Provides support for displaying a variety of goals including
academic, career and personal.
• Supports a way of recording and reflecting on co-curricular
activities including internships
• Support the needs of all SUNY programs that require an
ePortfolio (able to be used in any context and for any
• Provides for the display of awards and certificates
• Institution should be able to push out certified artifacts into the
• Flexible and has ease of use
• Plugins or other customization features that would allow for
things like facebook likes, embedding twitter feeds, linkedin,
What are the best methods for developing a system-wide environment
that supports and encourages the use of ePortfolios?
• Faculty should be encouraged to use ePortfolios for their personal and
professional growth as well as for Promotion & Tenure
• ePortfolios should be accepted and used in the admissions process
• The system should work for all programs including Fine Arts, Education,
Engineering, Health Services, Medical Education, Business
• The use of ePortfolios should be built into the curriculum: first year
• Advisors should be encouraged to help students build a career portfolio
• Teach education students how to use them in their K-12 classrooms—require
lesson plans that include the use of ePortfolios
• Develop a culture that fosters reflective practice
• Develop an environment that supports the use of ePortfolios across the
• Encourage students to take ownership of their ePortfolio and their learning
Other questions we tackled
• What training will be necessary to insure best practices?
• How can the system encourage research in the field of
• What structures will the system put in place to support
the use of ePortfolios for lifelong learning?
• What needs to be done to encourage the evaluation of
ePortfolios in the Admissions process?
• Why and how can SUNY encourage the use of ePortfolios
in the K-12 public schools?
• Formation of a SUNY-wide Community of
• Issue an RFI to consider our options
• Develop a plan for building the use of
ePortfolios into Open SUNY for PLA,
transfers, and teaching & learning across the
system—particularly in General Education
• Include teaching with ePortfolios as part of
the education curriculum.