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The Veteran Verification ProcessPresented by MN PTACMark Cooper – Veteran Specialistmcooper@mnptac.org1-612-259-6578SADBOC...
Agenda• Federal Registrations• VetBiz Registration• CVE – Veteran Verificationa) Processb) Documentsc) Compliance• Overvie...
Federal RegistrationsFirst Step: Get RegisteredThe two required registrations:1. Dun & Bradstreet – DUNS number –http://fe...
What is a Veteran Owned Business?What makes a Business trulyVeteran Owned?
A small business that is unconditionally owned and controlledby one or more eligible veterans, service-disabled veterans o...
If these basic eligibility requirements aren’t met, itmay/will result in immediate denial of your verificationapplication:...
These government entities will accept yourCVE Veteran Verification MNDOT Dept. of Veteran Affairs State of MN Materials...
Veteran Verification Processwww.vetbiz.govCenter for Veteran Enterprise(CVE)
START HERE
Click + to Expand InformationReview each section in order
Verification Assistance Briefs Verification Assistance Briefs on VETBIZ Link: http://www.vetbiz.gov/VerificationAssistan...
Will you qualComplete Aitems on the
After downloading correct businessentity document use “Register” buttonto return to register page
Proper labeling is important forupload! Scan each documentseparately, and label as shown!
Click on “NEXT” at bottom of the page
account profile, once complete, will look similar to CCR managpage!IF THIS “STATUS” SAYS “ACTION NEEDED” OR “REQUESTS”YOU ...
You can see and access everythingyou uploaded
VetBiz VerificationExamination• CVE performs a document review of all information on thecompany• Documents provided by app...
VetBiz VerificationEvaluation• The CVE staff Quality Reviewer (QR) receives the fileand reviews the documents and examinat...
VetBiz VerificationEvaluation – Further review recommendation• Applications recommended for further review goto the Risk M...
VetBiz VerificationEvaluation –Site Visit• If the Risk Management Team determines that acomplete picture of the company ca...
Site visit PreparationSee Handout Sheets
VetBiz VerificationDetermination• Once examination and site visits are complete, the evaluation teamevaluates the file and...
VetBiz VerificationIssues that may cause delays• Submission of material or requests that are outside the acceptedprocess• ...
Issues that may cause delays• Veteran’s name doesn’t match Veterans Benefit Administration records(Veteran record hasn’t b...
Veterans Benefits, Health Care, and Information Technology Act of 2006Public Law 109-461, the Veterans Benefits, Health Ca...
1. Redefines priorities for contracting preferences within VA, placingSDVOSBs and VOSBs first and second, respectively, in...
Questions????Need help?Call Mark Coopermcooper@mnptac.orgOr Contact your closest PTAC counselor
PTAC’s Statewide Presencewww.mnptac.orgDetroit LakesSt. CloudSt. PaulSavageMINNESOTAMinneapolisBemidjiMankato
The Procurement Technical Assistance Center’s mission is tostrengthen Minnesota’s economy by stimulating job creation,grow...
Veteran verification process 4 16-13
Veteran verification process 4 16-13
Veteran verification process 4 16-13
Veteran verification process 4 16-13
Veteran verification process 4 16-13
Veteran verification process 4 16-13
Veteran verification process 4 16-13
Veteran verification process 4 16-13
Veteran verification process 4 16-13
Veteran verification process 4 16-13
Veteran verification process 4 16-13
Veteran verification process 4 16-13
Veteran verification process 4 16-13
Veteran verification process 4 16-13
Veteran verification process 4 16-13
Veteran verification process 4 16-13
Veteran verification process 4 16-13
Veteran verification process 4 16-13
Veteran verification process 4 16-13
Veteran verification process 4 16-13
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Veteran verification process 4 16-13

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If you are a veteran-owned business interested in doing business with the Dept. of Veterans Affairs or State of Minnesota agencies this workshop is for you. If you have been asked whether you are a “verified” or certified veteran-owned business this session is designed to help you learn the steps for applying for that status.

The VA Center for Veterans Enterprise (CVE) manages the Veteran and Service-Disabled Veteran-Owned business Verification process. This process of verifying that your business is owned, controlled, and managed by veterans is complex. MN PTAC will outline in detail what the eligibility requirements are, what corporate documents are necessary, what to expect from the application review process, and what contract opportunities are available for veteran-owned businesses. Presenter: Mark Cooper, MN Procurement Technical Assistance Center (PTAC)

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Veteran verification process 4 16-13

  1. 1. The Veteran Verification ProcessPresented by MN PTACMark Cooper – Veteran Specialistmcooper@mnptac.org1-612-259-6578SADBOC FAIR 2013
  2. 2. Agenda• Federal Registrations• VetBiz Registration• CVE – Veteran Verificationa) Processb) Documentsc) Compliance• Overview of Veteran Contracting Program
  3. 3. Federal RegistrationsFirst Step: Get RegisteredThe two required registrations:1. Dun & Bradstreet – DUNS number –http://fedgov.dnb.com/webform/index.jspFor problems AFTER - call 1-866-705-57112. Create an account in SAM; Migrate your LegacyAccount (old CCR file) or create a New Entity profile(ORCA and DSBS now part of SAM)3. DSBS – SBA Dynamic Small Business Profile (OldPronet) accessible only through SAM
  4. 4. What is a Veteran Owned Business?What makes a Business trulyVeteran Owned?
  5. 5. A small business that is unconditionally owned and controlledby one or more eligible veterans, service-disabled veterans orsurviving spouses:• Day-to-day management means supervising the executive team,formulating sound policies and setting strategic direction.• Day-to-day operations mean the marketing, production, sales, andadministrative functions of the firm.• not less than 51 percent of which is owned by one or more service-disabled veterans• Not subject to Negative control : this includes, but is not limited to,instances where a minority shareholder has the ability, under theconcerns chapter, by-laws, or shareholders agreement, to prevent aquorum or otherwise block action by the board of directors orshareholders
  6. 6. If these basic eligibility requirements aren’t met, itmay/will result in immediate denial of your verificationapplication:• The Veteran or service-disabled Veteran must be the highest rankingofficer.• The Veteran or service-disabled Veteran owner must be the highestcompensated employee of the applicant, or provide an explanation as tohow taking lower compensation is beneficial to the applicant• Full Time Control (An owner engaged in employment or managementoutside the applicant concern must submit a written statementsupplemental to the application which demonstrates that such activitieswill not have a significant impact on the owner’s ability to manageand control the applicant concern.)
  7. 7. These government entities will accept yourCVE Veteran Verification MNDOT Dept. of Veteran Affairs State of MN Materials ManagementDivision MCUB (Metropolitan Council UnderutilizedBusinesses) Stadium Commission?Why Get Verified?
  8. 8. Veteran Verification Processwww.vetbiz.govCenter for Veteran Enterprise(CVE)
  9. 9. START HERE
  10. 10. Click + to Expand InformationReview each section in order
  11. 11. Verification Assistance Briefs Verification Assistance Briefs on VETBIZ Link: http://www.vetbiz.gov/VerificationAssistanceBrief.html◦ Board Governance◦ Demonstrating control◦ Trusts◦ Transfer Restrictions◦ Joint Ventures◦ Full Time Control◦ Fast Track◦ Community Property Seek partnerships with VSOs and other support organizations◦ Training◦ Counseling
  12. 12. Will you qualComplete Aitems on the
  13. 13. After downloading correct businessentity document use “Register” buttonto return to register page
  14. 14. Proper labeling is important forupload! Scan each documentseparately, and label as shown!
  15. 15. Click on “NEXT” at bottom of the page
  16. 16. account profile, once complete, will look similar to CCR managpage!IF THIS “STATUS” SAYS “ACTION NEEDED” OR “REQUESTS”YOU MUST CLICK ON IT AND FIND OUT WHAT THE VA IS TRYINGTO TELL YOU
  17. 17. You can see and access everythingyou uploaded
  18. 18. VetBiz VerificationExamination• CVE performs a document review of all information on thecompany• Documents provided by applicant are examined and ratedagainst the Risk Matrix• Examiners contact the company for additionaldocumentation, if needed, and to clarify questionableitems in the documentation• Upon completion of the examination, the examiner makesa recommendation of approve, deny, site visit or furtherreview and returns the file to CVE.
  19. 19. VetBiz VerificationEvaluation• The CVE staff Quality Reviewer (QR) receives the fileand reviews the documents and examination report toverify that the analysis was correct. If discrepancies arefound, all documents are thoroughly checked.• QR makes an approval, denial, or more evaluationrequired determination
  20. 20. VetBiz VerificationEvaluation – Further review recommendation• Applications recommended for further review goto the Risk Management Team• Risk Team performs a detailed review of theentire file• Further documentation may be requested andreviewed• If required, a Site visit is scheduled
  21. 21. VetBiz VerificationEvaluation –Site Visit• If the Risk Management Team determines that acomplete picture of the company can’t be madebased on the documentation submitted, a site visitis scheduled• Site visit examiner does a complete review of thedocumentation before visiting the company• Examiner makes recommendation to RiskManagement team based on the results of the site visit
  22. 22. Site visit PreparationSee Handout Sheets
  23. 23. VetBiz VerificationDetermination• Once examination and site visits are complete, the evaluation teamevaluates the file and makes a determination• All determinations are made by CVE Federal employees• Denial recommendations are based on either a single point of failure(Critical on the Risk Matrix), or on a totality of circumstances• The determination letter is signed and emailed to the Veteran within twobusiness days.• Approved companies have their verification logo turned on and nowappear in VIP.• Denied companies have 30 days to file a request for reconsideration
  24. 24. VetBiz VerificationIssues that may cause delays• Submission of material or requests that are outside the acceptedprocess• Not checking the appropriate box for “status” on the VA Form 0877• Not indicating percentage of ownership for each individual owner• Ownership total does not equal 100%• Not listing all owners• Business name in Name of Company on VA Form 0877 doesn’t matchthe business name listed in the Vendor Information Pages profile
  25. 25. Issues that may cause delays• Veteran’s name doesn’t match Veterans Benefit Administration records(Veteran record hasn’t been updated with VBA, i.e., name change due tomarriage)• The applicant does not provide complete, correct documentation• The applicant has an unusual ownership or management structure• The applicant has affiliation issues• The Veteran is unavailable or unresponsive to requests for furtherinformation.VetBiz Verification
  26. 26. Veterans Benefits, Health Care, and Information Technology Act of 2006Public Law 109-461, the Veterans Benefits, Health Care, and Information Technology Act of2006, was signed into law by President Bush on December 22, 2006. This law provides VAwith unique authority to conduct set-aside and sole source procurements with SmallBusinesses owned and operated by Veterans. Download VA Acquisition Circular 2008-01,which implements the “Veterans First Contracting Program” (P.L. 109-461).Executive Order 13360, Contracting with Service-Disabled Veterans’ BusinessesOn October 20th, 2004, the President signed Executive Order 13360 calling for an increaseFederal contracting and subcontracting opportunities for Service-Disabled Veteran-Ownedbusinesses. On December 12th, 2004, the Executive Office of the President issued amemorandum to all Federal agencies on the implementation of the Executive Order. Thismemorandum provides guidance to assist agencies in preparing their strategies to implementthe Order.Among other things, the Executive Order requires each agency to:Develop a strategy to significantly increase its contracting and subcontracting with SmallBusinesses owned and controlled by Service-Disabled Veterans;Designate a senior-level official to be responsible for developing and implementing theagency’s strategy; andReport its progress annually to the Small Business Administration (SBA).Veterans First Program - VA
  27. 27. 1. Redefines priorities for contracting preferences within VA, placingSDVOSBs and VOSBs first and second, respectively, in satisfyingVA’s open market acquisition requirements.2. Allows sole source contracts over the SimplifiedAcquisition Procedures Threshold up to $5,000,000(including options).3. Implements restricted competition via Set-Aside Procedures foreach category of SDVOSBs and VOSBs.4. Allows additional credit evaluation factors forSDVOSB or VOSB status.Benefits of Veterans First Buying Authority
  28. 28. Questions????Need help?Call Mark Coopermcooper@mnptac.orgOr Contact your closest PTAC counselor
  29. 29. PTAC’s Statewide Presencewww.mnptac.orgDetroit LakesSt. CloudSt. PaulSavageMINNESOTAMinneapolisBemidjiMankato
  30. 30. The Procurement Technical Assistance Center’s mission is tostrengthen Minnesota’s economy by stimulating job creation,growth and business retention and helping companies pursuegovernment contracts.

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