The document provides training for council delegates of the Girl Scouts of San Gorgonio Council. It describes the differences between governance and operations, with governance relating to major policy decisions and government of the council, and operations relating to day-to-day management. The organizational structure of the council is outlined, showing how it is chartered by and elects delegates to Girl Scouts of the USA. Delegate responsibilities include adhering to council policies, attending the annual meeting to vote, and representing constituent reactions. The process for the annual meeting is also described, including use of colored cards for motions and voting according to parliamentary procedure.

1. Council Delegate Training2010 Girl Scouts of San Gorgonio Council

3. Describe the organizational structure of GSSGC

4. Identify delegates responsibilities

5. Identify delegate role at Annual Meeting

7. Governance or Operations? Determine the dollar amounts to be allocated for specific expense items in the Council budget. Operations Approve the Council budget. Governance Decide which bakery will get the Council's cookie sale contract. Operations Discuss the number of canoes needed for resident camp. Operations

8. Governance or Operations? Approve revised Volunteer Policies & Procedures Governance Discuss community needs and whether the council might respond to those needs. Governance Operations Participate in fund development activities. Governance Operations

9. How We Fit in the National Organization Elects Elects Delegates to the Charters

10. Girl Scouts of San Gorgonio Council Governance Structure Overview Girl Scouts of the USA charters Girl Scouts of San Gorgonio Council (we’re our own 501(c) 3) Southwest Region Chair Board of Directors National Delegates Low Desert Region Chair High Desert Region Chair Central Region Chair Central West Region Chair Delegates Delegates Delegates Delegates Delegates As defined by Girl Scouts of San Gorgonio Council’s Bylaws, the voting members of the council include the members of the board of directors, the national council delegates, the region chairs, and the delegates. The number of delegates is determined by the level of membership in each region, as defined by the Bylaws. Delegates are nominated by the Region chairs and elected by their regions at each Annual Meeting. Delegates serve a term of two years. Delegates vote on the election of new members of the board of directors. Pink = voting member of the council

11. Girl Scouts of San Gorgonio Council General Structure Overview Pink = Volunteer Positions Purple = Staff Positions

12. Girl Scouts of San Gorgonio Council Regional Structure Overview This diagram shows which former Service Areas make up each region.

13. GSSGC Organizational Chart Part 1 Resource Development Department Works with Manager – Events Pathway & Product Sale Program In Partnership with Customer Service Dept.

14. GSSGC Organizational Chart Part 2 Interconnected/Collaborative Relationship Co-Supervises Shop Clerks/Receptionists Collaborates with Product Sale Manager Interconnected/Collaborative Relationship Interconnected/Collaborative Relationship

15. Officers of the Board of Directors Dawn Meade Duffy, Chair/President Kristin Varner, First Vice President Richard Aquino, Second Vice President Brenda Keeling, Secretary Jamie Robinson, Treasurer Jessica Lawrence, CEO (non-voting member)

16. Members-at-Large of the Board of Directors Hillary Angel Andy Avery Lynn Cantrell Patti Cotton Pettis Mary Perry Irene Rodriguez Michael Salazar Debbie Gradias

17. Region Chairs Region Chairs participate in Board of Directors meetings as non-voting members. They are elected by the delegates in their regions to represent the needs and interests of their regions to the board of directors. Region Chairs: Beth Newton – Low Desert Region Karen Early – High Desert Region Paula McGaugh – Southwest Region Shannon Ng – Central Region Rena Skelskey – Central West Region

18. High Desert Region

19. Central Region

20. Central West Region

21. Southwest Region

22. Low Desert Region

23. What A Delegate Does Delegate Job Description: Adheres to council policies, standards and procedures and council affirmative action policy Participate in delegate training Attend council Annual Meeting Get constituents reactions to issues Vote on election of board members and officers and members of the nominating committee, vote on policy changes.

24. Bylaws The Bylaws are the key policy document that describes how Girl Scouts of San Gorgonio Council is governed. Council delegates must approve any changes to the Bylaws

25. Attending Council Annual Meeting It is very important that all delegates attend the annual meeting each year Delegates who don’t attend the annual meeting are not able to vote on changes to the Bylaws, and on the election of members of the board of directors All delegates receive a delegate packet in advance of the meeting detailing the slate of board members to be elected (if applicable), any policy changes (if applicable), and the agenda for the meeting.

26. Parliamentary Procedure at Annual Meeting Standing Rules Representation. Those members eligible to debate make motions and vote at the business meeting are: the delegates elected by each Region, the chair of each Region, officers and members of the Board of Directors, delegates to the National Council and members of the Council Nominating Committee. Credentials. Delegates listed above must use their voting cards, issued at registration, in order to speak and vote during the business meeting. Motions and resolutions offered by delegates shall be in writing, signed by the maker and the second, both of whom shall be registered delegates, and shall be given to the Council Chairman of the Board/President.

27. Parliamentary Procedure at Annual Meeting Standing Rules Cont. Use of Cards. Delegates should use colored cards in the following manner: BRIGHT BLUE  to make a motion or resolution LIME GREENto vote in support of a motion or resolution. or to indicate that they wish to speak in support of a motion or resolution. HOT PINKto vote against a motion or resolution. or to indicate that they wish to speak in opposition of a motion or resolution. BRIGHT YELLOW  to indicate that they wish to raise a point of order or privilege.

28. Parliamentary Procedure at Annual Meeting Standing Rules Cont. Nominating. Nominations may NOT be made from the floor. Reports. All reports and materials for the permanent record of the Annual Meeting shall be sent in writing to the Council Secretary within one week following the adjournment of the Annual Meeting. Rules of Order. The parliamentary rules followed will be current edition of Robert’s Rules of Order, Newly Revised where applicable and not inconsistent with the Council Bylaws and Standing Rules as stated above.

30. Describe the organizational structure of GSSGC

31. Identify delegates responsibilities

32. Identify delegate role at Annual Meeting

33. Demonstrate basic knowledge of parliamentary procedure