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GSSGC Delegate Training 2009

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Training for council delegates.

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GSSGC Delegate Training 2009

  1. 1. Council Delegate Training<br />Girl Scouts of <br />San Gorgonio Council<br />
  2. 2. Learning Objectives<br /><ul><li>Describe & demonstrate the differences between Governance & Operations
  3. 3. Describe the organizational structure of GSSGC
  4. 4. Identify delegates responsibilities
  5. 5. Identify delegate role at Annual Meeting
  6. 6. Demonstrate basic knowledge of parliamentary procedure</li></li></ul><li>Governance vs. Operations<br />Governance<br />Issues relating to major policy decisions and government of the affairs of the Council<br />Operations<br />Issues relating to the day-to-day management and operation of the Council<br />
  7. 7. Governance or Operations?<br />Determine the dollar amounts to be allocated for specific expense items in the Council budget.<br />Operations<br />Approve the Council budget.<br />Governance<br />Decide which bakery will get the Council&apos;s cookie sale contract.<br />Operations<br />Discuss the number of canoes needed for resident camp.<br />Operations<br />
  8. 8. Governance or Operations?<br />Approve revised Volunteer Policies & Procedures<br />Governance<br />Discuss community needs and whether the council might respond to those needs.<br />Governance<br />Operations<br />Participate in fund development activities.<br />Governance<br />Operations<br />
  9. 9. How We Fit in the National Organization<br />Elects<br />Elects Delegates to the<br />Charters<br />
  10. 10. Girl Scouts of San Gorgonio Council <br />Governance Structure Overview<br />Girl Scouts of the USA charters<br />Girl Scouts of San Gorgonio Council (we’re our own <br />501(c) 3)<br />Southwest Region Chair<br />Board of Directors<br />National Delegates<br />Low Desert Region Chair<br />High Desert Region Chair<br />Central Region Chair<br />Central West Region Chair<br />Delegates<br />Delegates<br />Delegates<br />Delegates<br />Delegates<br />As defined by Girl Scouts of San Gorgonio Council’s Bylaws, the voting members of the council include the members of the board of directors, the national council delegates, the region chairs, and the delegates. The number of delegates is determined by the level of membership in each region, as defined by the Bylaws. Delegates are nominated by the Region chairs and elected by their regions at each Annual Meeting. Delegates serve a term of two years. Delegates vote on the election of new members of the board of directors. Pink = voting member of the council<br />
  11. 11. Girl Scouts of San Gorgonio Council <br />General Structure Overview<br />Pink = Volunteer Positions<br />Purple = Staff Positions<br />
  12. 12. Girl Scouts of San Gorgonio Council<br />Regional Structure Overview<br />This diagram shows which former Service Areas make up each region.<br />
  13. 13. GSSGC Organizational Chart<br />Part 1<br />Resource Development Department<br />Works with Manager – Events Pathway & Product Sale Program<br />In Partnership with <br />Customer Service Dept.<br />
  14. 14. GSSGC Organizational Chart<br />Part 2<br />Interconnected/Collaborative Relationship<br />Co-Supervises <br />Shop Clerks/Receptionists<br />Collaborates with Product Sale Manager<br />Interconnected/Collaborative <br />Relationship<br />Interconnected/Collaborative Relationship<br />
  15. 15. Officers of the Board of Directors<br />Dawn Meade Duffy, Chair/President<br />Kristin Varner, First Vice President<br />Richard Aquino, Second Vice President<br />Brenda Keeling, Secretary<br />Jamie Robinson, Treasurer<br />Jessica Lawrence, CEO (non-voting member)<br />
  16. 16. Members-at-Large of the Board of Directors<br />Hillary Angel <br />Andy Avery<br />Lynn Cantrell<br />Patti Cotton Pettis<br />Dee Covey<br />Mary Perry<br />Irene Rodriguez<br />Michael Salazar<br />Dr. Wesley Sanders<br />Debbie Gradias<br />
  17. 17. Region Chairs<br />Region Chairs participate in Board of Directors meetings as non-voting members.<br />They are elected by the delegates in their regions to represent the needs and interests of their regions to the board of directors.<br />Region Chairs:<br />Beth Newton – Low Desert Region<br />Karen Early – High Desert Region<br />Paula McGaugh – Southwest Region<br />Shannon Ng – Central Region<br />Rena Skelskey – Central West Region<br />
  18. 18. High Desert Region<br />
  19. 19. Central Region<br />
  20. 20. Central West Region<br />
  21. 21. Southwest Region<br />
  22. 22. Low Desert Region<br />
  23. 23. What A Delegate Does<br />Delegate Job Description:<br />Adheres to council policies, standards and procedures and council affirmative action policy<br />Participate in delegate training<br />Attend council Annual Meeting<br />Get constituents reactions to issues<br />Vote on election of board members and officers and members of the nominating committee, vote on policy changes.<br />
  24. 24. Bylaws<br />The Bylaws are the key policy document that describes how Girl Scouts of San Gorgonio Council is governed.<br />Council delegates must approve any changes to the Bylaws<br />
  25. 25. Attending Council Annual Meeting<br />It is very important that all delegates attend the annual meeting each year<br />Delegates who don’t attend the annual meeting are not able to vote on changes to the Bylaws, and on the election of members of the board of directors<br />All delegates receive a delegate packet in advance of the meeting detailing the slate of board members to be elected (if applicable), any policy changes (if applicable), and the agenda for the meeting.<br />
  26. 26. Parliamentary Procedure at Annual Meeting<br />Standing Rules<br />Representation. Those members eligible to debate make motions and vote at the business meeting are: the delegates elected by each Association, the chair of each Association, officers and members of the Board of Directors, delegates to the National Council and members of the Council Nominating Committee.<br />Credentials. Delegates listed above must use their voting cards, issued at registration, in order to speak and vote during the business meeting.<br />Motions and resolutions offered by delegates shall be in writing, signed by the maker and the second, both of whom shall be registered delegates, and shall be given to the Council Chairman of the Board/President.<br />
  27. 27. Parliamentary Procedure at Annual Meeting<br />Standing Rules Cont.<br />Debate. No delegate shall speak in debate more than once on the same question, or longer than two minutes, until all delegates who wish to speak have done so.<br />Use of Cards. Delegates should use colored cards in the following manner:<br />GREEN to vote in support of a motion or resolution.<br /> or to indicate that they wish to speak in support of a motion or <br /> resolution.<br />REDto vote against a motion or resolution.<br /> or to indicate that they wish to speak in opposition of a motion <br /> or resolution.<br /> YELLOW to indicate that they wish to raise a point of order or privilege.<br />
  28. 28. Parliamentary Procedure at Annual Meeting<br />Standing Rules Cont.<br />Nominating. Nominations may NOT be made from the floor. <br />Reports. All reports and materials for the permanent record of the Annual Meeting shall be sent in writing to the Council Secretary within one week following the adjournment of the Annual Meeting.<br />Rules of Order. The parliamentary rules followed will be current edition of Robert’s Rules of Order, Newly Revised where applicable and not inconsistent with the Council Bylaws and Standing Rules as stated above.<br />
  29. 29. Items for Vote at 2009 Annual Meeting:Bylaws Change<br />Article I – Section 5<br />Previous Statement<br />The Annual meeting of the council shall be held in October. In years where the Girl Scout National Conference is held in October, the council Annual meeting will be held within 45 calendar days of the close of the national conference. Notice of the time, place, and purpose of the meeting, together with a description of the general nature of the matters to be voted on and the slate and biographical sketch of nominees for all offices or positions to be filled pursuant to these bylaws, shall be handed personally, mailed or electronically transmitted to each voting member of the council not more than 90 and not less than 30 calendar days before the meeting. The only matters that may be voted upon at any regular meeting actually attended by less than one-third of the voting power are the matters of which notice of their general nature was given, as provided above in this Section 5.<br />
  30. 30. Items for Vote at 2009 Annual Meeting:Bylaws Change<br />New Statement<br />The Annual meeting of the council shall be held once each fiscal year. Notice of the time, place, and purpose of the meeting, together with a description of the general nature of the matters to be voted on and the slate and biographical sketch of nominees for all offices or positions to be filled pursuant to these bylaws, shall be handed personally, mailed or electronically transmitted to each voting member of the council not more than 90 and not less than 30 calendar days before the meeting. The only matters that may be voted upon at any regular meeting actually attended by less than one-third of the voting power are the matters of which notice of their general nature was given, as provided above in this Section 5.<br />
  31. 31. Items for Vote at 2009 Annual Meeting:Bylaws Change<br />Rationale<br />The stipulation that the Annual meeting be held each year in October was found to be too restrictive. A mandated October meeting meant that fiscal and council membership information being presented lacked relevance because it was over a year old when it was presented. Mandating that a meeting be held at least once per fiscal year instead provides the council with flexibility in meeting dates and allows the council to hold the meeting at a time of year when the data being presented will be more relevant to the voting membership.<br />
  32. 32. Review of the Learning Objectives<br /><ul><li>Describe & demonstrate the differences between Governance & Operations
  33. 33. Describe the organizational structure of GSSGC
  34. 34. Identify delegates responsibilities
  35. 35. Identify delegate role at Annual Meeting
  36. 36. Demonstrate basic knowledge of parliamentary procedure</li>

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