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NASBLA Executive Board Academy


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Presentation from the NASBLA Exeuctive Board Academy held March, 2008. It covers responsibilities of non profit boards, commitment of Board service and the steps that take place from recruitment to elections.

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NASBLA Executive Board Academy

  1. 1. Executive Board Academy
  2. 2. <ul><li>NASBLA Executive Board Academy </li></ul><ul><ul><li>Welcome / opening remarks </li></ul></ul><ul><ul><li>– John Fetterman, President </li></ul></ul><ul><ul><li>The responsibilities of non profit boards </li></ul></ul><ul><ul><li>– Terry West, Treasurer </li></ul></ul><ul><ul><li>The commitment of Board service </li></ul></ul><ul><ul><li>– Richard Moore, Vice President </li></ul></ul><ul><ul><li>Recruitment to Elections </li></ul></ul><ul><ul><li>– Jeff Johnson, Nominations </li></ul></ul><ul><ul><li>Questions and answers </li></ul></ul><ul><ul><ul><ul><ul><li>– Board </li></ul></ul></ul></ul></ul>
  3. 3. RESPONSIBILITIES OF NON-PROFIT BOARDS <ul><ul><li>Terry West, Treasurer </li></ul></ul>
  4. 4. “ IT’S NOT ROCKET SCIENCE ” - Albert Einstein
  5. 5. Basic Responsibilities of all Non Profit Boards <ul><li>Establish the organization’s mission, vision, and direction </li></ul><ul><ul><li>Mission and vision statements </li></ul></ul><ul><ul><li>Strategic planning (ongoing) </li></ul></ul><ul><li>Provide proper financial oversight </li></ul><ul><ul><li>Develop, approve, and monitor annual budget </li></ul></ul><ul><ul><li>Oversee annual audit </li></ul></ul><ul><li>Ensure legal and ethical integrity and accountability </li></ul><ul><li>Ensure adequate resources </li></ul><ul><ul><li>Select, provide direction and support to, and assess performance of the CEO </li></ul></ul><ul><ul><li>Ensure the financial health of the association </li></ul></ul><ul><ul><li>Ensure the capability and vitality of membership </li></ul></ul><ul><li>Recruit and orient new board members and assess board performance </li></ul><ul><li>Determine, monitor, strengthen programs and services </li></ul><ul><li>Ensure effective “community” relations </li></ul><ul><ul><li>Seek new and better ways to meet needs of members </li></ul></ul><ul><ul><li>Enhance organization’s public and “community” standing </li></ul></ul>
  6. 6. The NASBLA Executive Board has general authority over the funds, property and management of the Association and as such has legal, fiduciary and ethical responsibilities, as consistent with modern non-profit board governance. The responsibilities of the Executive Board as defined in the Bylaws : 1. Oversee and set policies on the fiscal, budgetary, audit, and administrative affairs of the Association and authorize their implementation 2. Determine and periodically evaluate the Association’s mission and purpose, and the performance of the Board and the Association 3. Ensure the availability of adequate fiscal and human resources 4. Establish and periodically evaluate the direction and content of all Association programs, products and services 5. Select and define the authority, compensation and responsibilities of the CEO or other staff and monitor performance 6. Promote the Association’s interests and image 7. Adjudicate grievances brought forth by staff and members 8. Prepare the agenda for business meetings The NASBLA Executive Board
  7. 7. THE COMMITMENT OF NASBLA EXECUTIVE BOARD SERVICE <ul><ul><li>Richard Moore, Vice President </li></ul></ul>
  8. 8. Board Job Descriptions <ul><li>President - Chief elected officer, directs the overall affairs and operations of the Executive Board; presides over all meetings of the Executive Board and of the Association; performs all other such duties as are authorized in the Bylaws or as the Executive Board may authorize and as may be defined in the policies of the Association. </li></ul><ul><li>Vice President - Assists the President in directing the affairs and operations of the Executive Board; acts as presiding officer at meetings in the absence of the President; as Secretary of the Association, certifies the integrity of the records and transactions of the Association and the Board; and performs all other such duties as shall be authorized in these Bylaws or as the Executive Board may authorize and as may be defined in the policies of the Association. </li></ul><ul><li>Treasurer - Primary steward of the financial resources of the Association, ensures the accurate recording and reporting of the Association’s financial transactions, the adherence to an annual budget, and the performance and presentation of an annual financial audit by an independent audit firm; and performs all other such duties as shall be authorized in these Bylaws or as the Executive Board may authorize and as may be defined in the policies of the Association. </li></ul><ul><li>Past President - Advisor to and assists the President as requested, and performs all other such duties as shall be authorized in the Bylaws or as the Executive Board may authorize and as may be defined in the policies of the Association. </li></ul><ul><li>Member-at-large - Members-at-Large serve on Executive Board committees, participate in the board activities listed above, and perform all other such duties as shall be authorized in the By-Laws or as the Executive Board may authorize and as may be defined in the policies of the Association. </li></ul>
  9. 9. Responsibilities of Board Members <ul><li>Thoroughly knowledgeable </li></ul><ul><li>Association mission, vision, strategic plan, programs, strengths, and needs </li></ul><ul><li>Aspects of modern non-profit governance (strategic planning, financial literacy, duties and standards of care) </li></ul><ul><li>The Board’s legal obligations </li></ul><ul><li>The Association’s financial and budget matters </li></ul><ul><li>Actively engaged </li></ul><ul><li>Attend ALL board meetings (6 per year including conference and spring BLA workshop) </li></ul><ul><li>Participate in meetings and activities; suggest agenda items, ask timely and substantive questions </li></ul><ul><li>Serve in leadership positions and take on assignments willingly and enthusiastically </li></ul>
  10. 10. <ul><li>Fully informed </li></ul><ul><li>Keep to date on issues, trends, items of interest to the organization </li></ul><ul><li>Fully committed </li></ul><ul><li>Come fully prepared to meetings </li></ul><ul><li>Always act in the organization’s best interest, performing in accordance with the duties of care, loyalty, and obedience as they apply to non profit boards </li></ul><ul><li>Represent the organization as a whole </li></ul><ul><li>Work effectively as part of a team </li></ul><ul><li>The board always speaks with one voice </li></ul><ul><li>Bring candor, good will, and a sense of humor to board deliberations </li></ul><ul><li>Maintain confidentiality of executive session discussions </li></ul><ul><li>100% of board members contribute monetarily to the Association </li></ul>Responsibilities of Board Members (cont.)
  11. 11. RECRUITMENT TO ELECTIONS <ul><ul><li>Jeff Johnson, Nominations Committee </li></ul></ul>
  12. 12. A. Nominations by Committee. - The Board Committee having jurisdiction shall secure the consent of at least one candidate for each open position on the Executive Board - Member-at-Large positions reflect geographic balance - Qualifications, skills and characteristics as detailed in the policies of the Association (Nominations Policy) - Slate of candidates is approved by the Executive Board and announced to membership at least thirty (30) days prior election. B. Nominations from the Floor. - During the annual business meeting, any eligible representative of a member state can nominate an eligible representative for any open position on the Executive Board. BYLAW V
  13. 13. Nominations Committee The Executive Board shall establish a Nominations Committee who will consider candidates and make a recommendation to the full Executive Board The Nominations Committee will be comprised the Immediate Past President, two other past presidents, and two current policy committee chairs selected by the Immediate Past President to assist in identifying and considering potential candidates. Identification of Candidates The Nominations Committee may recruit candidates from the membership. Names of candidates may also be forwarded, by ANY MEMBER, to the nominations committee. Using to the criteria in the nominations policy, the Nominations Committee will propose a slate of candidates to the Executive Board The Executive Board will, per the By-Laws, produce a slate of candidates for consideration by the membership no later than 30 days before the annual business meeting Nominations Policy
  14. 14. <ul><li>Evaluation Criteria </li></ul><ul><li>Member in good standing </li></ul><ul><li>Board or committee chair experience where the candidate actively participated, made significant contributions, and demonstrated good judgment and leadership </li></ul><ul><li>Willing to represent the membership as a whole and work as a team </li></ul><ul><li>Understanding of modern non-profit board governance </li></ul><ul><li>Accepts duties of loyalty and standards of care for non-profit boards </li></ul><ul><li>Demonstrated commitment to the advancement of the organization and it’s mission </li></ul><ul><li>Has provided to the nominations committee, in writing, their agency’s commitment of support of the candidate’s participation </li></ul><ul><li>Able and willing to attend and come well prepared for all meetings, serve on all board committees, complete assignments on time </li></ul><ul><li>Qualities, experience, and skills relevant for specific board positions or otherwise needed by the board. </li></ul><ul><li>Would help achieve a balance of experience and fresh perspective </li></ul><ul><li>For members at large, would provide geographic balance </li></ul><ul><li>For Vice President, has served on the Executive Board for at least one year </li></ul><ul><li>For President, previously served as Vice President </li></ul><ul><li>For Past President, previously served as President </li></ul>Nominations Policy (cont.)
  15. 15. <ul><li>Candidate Selection Process </li></ul><ul><li>Committee will evaluate candidates </li></ul><ul><ul><li>In consideration of criteria and, </li></ul></ul><ul><ul><li>The current needs of the board </li></ul></ul><ul><li>Committee may contact candidates to gather additional information if necessary </li></ul><ul><li>Committee then makes a recommendation to the Executive Board </li></ul><ul><li>Note: The By-Laws require the slate of candidates go out to the membership for review no later than 30 days before the annual business meeting. </li></ul>Nominations Policy (cont.)
  16. 16. Timeline <ul><li>March 11 - Board Academy at Spring BLA workshop </li></ul><ul><li>March 24 – recruitment letter transmitted to membership </li></ul><ul><li>May 15 – candidate proposals due to nominations committee together with letters of support from agency </li></ul><ul><li>June 16 – nominations committee teleconference </li></ul><ul><li>July 28 - board approval for proposed slate of nominees at summer board meeting, and confidential notice to candidates </li></ul><ul><li>August 4 – slate of nominees out to membership </li></ul><ul><li>September 8 – elections at annual conference </li></ul><ul><li>September 11 – Newly elected board officially assumes office on first day following conference </li></ul>
  17. 17. Questions?.........