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International Journal of Trend in Scientific Research and Development (IJTSRD)
Volume 4 Issue 6, September-October 2020 Available Online: www.ijtsrd.com e-ISSN: 2456 – 6470
@ IJTSRD | Unique Paper ID – IJTSRD33442 | Volume – 4 | Issue – 6 | September-October 2020 Page 1817
Challenges in Everyday Leadership Capabilities -
Conversations with Senior Clinical Nurses
Grace M Lindsay1, Sahar Mohammed Aly2, Pushpamala Ramaiah3
1Professor, 2Assistant Professor, 3Associate Professor,
1,3Faculty of Nursing, Umm Al Qura University, Mecca, Saudi Arabia
2Faculty of Nursing, Port Said University, Egypt
ABSTRACT
Abstract: Senior Charge Nurses (SCNs) are faced with an increasingly wide
range of responsibilities as part of their workload and consequently devote
less time to patient care. It is noted that Leadership and organizational
management are also important, although adequate training, education,
resources, and support to realize these ambitions lag needs. Design:Amixed-
method focus groupinformedbya well-establishedleadershipframework was
used to explore senior clinical nurses' perceptions of their Leadership.
Methods: Purposive sampling of SCNs working in Scotland was employed.
Data sources included a small focus group and one to one face to face
interview. 142 SCNs participated in this interview from 2000 to 2013.
Results: Twelve main themeswereidentified:'Patient-focusedleadershipand
Organization focused leadership" These two themes were further described
through domains of Leadership and capabilities that articulate confidence,
quality improvement, and team performance.
KEYWORDS: Quality improvement, Leadership domain, Nurses perception
How to cite this paper: Grace M Lindsay |
Sahar Mohammed Aly | Pushpamala
Ramaiah "Challenges in Everyday
Leadership Capabilities - Conversations
with Senior Clinical
Nurses" Published in
International Journal
of Trend in Scientific
Research and
Development(ijtsrd),
ISSN: 2456-6470,
Volume-4 | Issue-6,
October 2020, pp.1817-1822, URL:
www.ijtsrd.com/papers/ijtsrd33442.pdf
Copyright Β© 2020 by author(s) and
International Journal ofTrendinScientific
Research and Development Journal. This
is an Open Access article distributed
under the terms of
the Creative
CommonsAttribution
License (CC BY 4.0)
(http://creativecommons.org/licenses/by/4.0)
INTRODUCTION
Over the last decade, management in nursing has become
increasingly demanding with the role of the Senior Charge
Nurse (SCN) having undergone significant change with
increased administrative and managerial responsibilities,
broader responsibilities for direct patient care, and a more
prominent leadership role in the managementofstaffwithin
the organization. When these factors are considered
alongside increased patient acuity, nursing shortages, and
organizational pressures, questions arise about the scope
and preparation for the SCN role (1), notably as it has been
argued that these expanded roles and responsibilities have
been taken on without adequate training, education,
resources or support (2). It is against this backdrop that
policy leaders within the NHS have developed documents
such as "Leading Better Care" (3) and "Better Together" (4).
The central recommendation from these documents was for
"professional development" for SCNs, and has led NHS
education for Scotland to produce the developmental
framework "Education and Development Framework for
Senior Charge Nurses." The highlighteddynamicfunctions of
the NHS framework (2) have well designed support to
develop individuals in their position and careers.
This framework providesa singleconsistent,comprehensive,
and explicit environment within which to base the review
and development of all staff. "Leading Better Care" (3) and
"Releasing Time to Care" (5) comprise part of a more
comprehensive cross-professional approach to improving
Health Care Quality (1). SCNs have been identified as critical
staff in the delivery of this strategy. They act as Clinical
Leaders and Guardians of safety and quality in their wards,
explicitly working to meet the strategic objectives at an
organizational and national level. This contribution is
supported by successful teamwork and the achievement of
key clinical outcomes, patient satisfaction, and a safe
environment. The SCNs role is summarisedinfivekey points
(3), namely Improved Leadership Ability, GreaterEfficiency,
Enhancing Moral, Team Working, and the Development of a
caring environment that is safe and secure.
The significant quality indicators that have been the first to
be used are (a) food, fluid and nutrition, (b) number of falls
and problems with pressure area care,and(c)datacollection
at ward level to allow the SCN to monitor these levels of care.
In addition to these 3 factorsthat mayaffect theachievement
of optimal targets, other factors such as staffing level,
sickness & absence, and patient profile are also taken into
account. "Leading Better Care" has articulated a new role
framework for the SCN with a supportive education".
Releasing Time to Care" is essentially a quality improvement
initiative that works in combination with "Leading Better
Care" and is complementary and specific to Scotland.
IJTSRD33442
International Journal of Trend in Scientific Research and Development (IJTSRD) @ www.ijtsrd.com eISSN: 2456-6470
@ IJTSRD | Unique Paper ID – IJTSRD33442 | Volume – 4 | Issue – 6 | September-October 2020 Page 1818
SCN is recognized as having a key leadership role in nursing.
Following several reviews of the role, two related functions
were given attention. First, attention was directed towards
enhancing the SCN role in their clinical leadership function,
and second, to provide nurses more generally with a quality
tool to enable themtoensurecontinuousimprovementinkey
areas of practice (6). The hope was that this developing role
would provide the directlink with the broadergovernanceof
clinical care and a patient safety agenda enabling individual
SCNs to understand the impact that their role has in
supporting the delivery of national policy and strategic
organizational objectives. A previous review of the SCN role
carried out by it was shown that people found the job title
confusing and that levels of responsibility within the role
were ill-defined, lacking clear performance criteria and
expectations (Stirling University, Cathy Stoddart). This
emanated from patients, the public, and other nurses as well
as doctors.
There were misconceptions about the role in general andthe
skills that were necessary to carry out the role effectively.
The review emphasized that maximum benefits would be
gained when SCNs exercised their clinical role with all
patients rather than providing direct patient care via
handling a caseload of patients. The review's concerns over
this issue were confirmed by the SCN activity analysis, which
showed that much of their time was spent providing direct
clinical care that was caseload driven. The need to carry out
general administrative duties, witha minorityalsoproviding
hospital or doctorate cover, has led to the situation in which
little time was spent on developing the team and quality
improvement. The research to followhasbeenundertakento
examine SCN views on their role as a follow-up to
undertaking further education based on lean methodology
and transformational management stylesasamixed-method
approach.
Research Methodology
The study used amixed-methodapproachtoaddressthearea
of inquiry, as advocated by Creswell (7). Small focus groups
or one-to-one interviews, depending on the availability of
staff was adopted in this focus group technique.Althoughthe
primary purpose of a survey is to produce statistics that are
quantitative or numerical descriptions for some aspects of
the study population, the questionnaire used in this study
also had an open response section for additional
contributions not covered by the closed questions.
The conducted interview used a topic guide covering similar
areas to the questionnaire introduced in the light of a low
responserateforcompletingthequestionnaire.FocusGroups
(9) and one-to-one interviews were conducted (10).
Participants were assured ofthe interviewer'sindependence
from the initiative and that any comments made would be
confidential andanonymous.Theparticipantswereinformed
about the main topicswithintheinterviews,andfocusgroups
gathered their views and insightsconcerning the impactthat
the training had on their practice. Besides, Challenges to
implementing new practices were explored on how this also
impacted on other staff and care in general. The concept of
visibility to patients and relatives was explored, and also
what participants thought could be done differently. Other
issuesaround the job role of relevance couldberaised(Topic
Guide - Appendix 2). The questions took into account the
domains outlined in the role framework (3), although the
framework was mainly used for structuring the analysis of
the themes within the narrative providedbytheparticipants.
Focus group interviews (10) have been shown to be a highly
efficient way to collect qualitative data with the rangeofdata
isincreasedbysimultaneouslycollectingseveralparticipants'
points of view. Interviews include a natural quality control
process as the data is collected, since checks and balances on
views, mainly where extremes exist, tend to be rationalized.
Group dynamics help to focus on the most crucial topic,
although a topic guide was used to structure the content of
the interviews. Participants canmakecommentsintheirown
words while being stimulated by thoughts and comments of
others and topic guides. Advice on group size varies with
some authors (10) recommending 8-12, while other
researchers have used groups of 4-6. Participants are
reassured that their comments will be anonymous and that
all data will be securely stored following the Data Protection
Act, and hence confidentialitywillbeensured.Interviewswill
be tape-recorded and transcribed for analysis.A total of 142
named applicants across 16 hospital sites were contacted as
possible participants in the study. Of these, 47 (33.1%)
responded positively, six responded (4.2%) but declined to
participate while the remaining89(62.7%)failedtorespond.
Of the 47 optimistic respondents, 26 attendedaninterview,2
of whom were judged to be ineligibly leaving 24 participants
in the study.
Key themes
The following issues highlighted the substantial issues:
The need for protected learning/educational/training
IT and non-ward issues increasingly detract from the
time available for the delivery of direct patient care
The need to reduce the volume of repetitive paperwork.
Changed directives at an organizational level before the
effect of the previous organizational directives have
reached fruition
Difficulty in managing workload due to staff shortages
and non-ward duties.
Good communication and educational skills are the key
ingredients that ensure the effective planning and
coordination of patient care.
Counterproductive nature of a top-down style of
management
Longer-term initiatives for maintainingstaff morale and
the spirit of inclusiveness.
The need to contribute to the workload of thewardteam
during peaks in workload
The onslaught of unfocussed information and filtering it
efficiently for local relevance
The need to be alert to future changes in organizational
direction
The need to provide quality patient care at all times
Maintenance of ward skills and fostering the
development of staff skills.
The benefits of gaining information by networking
within the organization
International Journal of Trend in Scientific Research and Development (IJTSRD) @ www.ijtsrd.com eISSN: 2456-6470
@ IJTSRD | Unique Paper ID – IJTSRD33442 | Volume – 4 | Issue – 6 | September-October 2020 Page 1819
Twelve themes were nitrified from the thematic analysis of the one-to-one guided interviews.
These are presented in figure 1.
Figure 1 The multi-factorial role of a Senior Charge Nurse from analysis of one-to-one interviews.
Some examples of the comments made by the participants in the one-to-one interviews concerning the key themes of the SCN
roles are illustrated in Figure 1.
Leadership - The participants considered the SCN role to be
pivotal and the 'glue' within the organization/ward area.
They would, however, value further training in managing
budgets, health & safety, and human resources, particularly
for newly qualified nurse managers.Diversity,responsibility,
and succession planning was raised as an essential issue.
Contingency planning is essential to ensure that wards run
effectively when the SCN is absent, e.g., having a deputy, and
would require training to be providedforstaffatband6level.
Duplication An overloadofinformationandobjectives,often
duplicated by different development groups, but all of which
need time to be read over. However, often they do not relate
to your local environment or are organizational objectives
remote from the "coal face."
Team-working – The role was recognized as part of a team
effort and multi-factorial dealing with estates and audits,
pharmacy, entering data, and performing an extensive range
of administration tasks before necessarily being involved in
direct patient care. Most tasks were supernumerary to the
workload of the day –to –day delivery of direct patient care,
but on frequent occasions when there were staff absences,
e.g., sickness or study leave or on courses or an extra heavy
workload, then the SCN became part of the direct care
provision team.
Efficiency – The interviewees thought that 12hr shifts were
unhelpful in terms ofoverseeingthemanagementoftheward
area. They preferred the 7.5hr shifts as these gave them a
better insight into what was happening at the ward level.
Whether they wererunningspecializedunitssuchasRenalor
Neonatal, in terms of the overall managing of the workload,
the SCNs felt that they wereoverloadedwithsecretarialwork
and domestic chores and that consideration should be given
to potential efficienciesthatmaybeachievedbyintroducinga
post of ward assistant. It was thought that a one-size-fits-all
educational program might not be an efficient way to deliver
an educational initiative.
Training - The SCN course was considered better and
more appropriate for newly qualified staff, but it could have
been more inspiring. Interviewees thought that the course
would have been better designed had it been informed from
the participants and SCNs rather thanimposedinatop-down
manner.
Audit – Interviewees thought that some of the data collected
at audit were without a broader context. At the health board
level, it might mean very little in terms of descriptive details.
They felt that audit feedback did not function as it could in
terms of having the facility to change practice. Some were
concerned that the process of being driven by audit and
target indicators meant that it reduced the possibility for
independent thought and time with patients. Time spent on
the audit was considered to be a trade-off with the amountof
time that could be spent on direct patient care.
Top-down management – Interviewees thought that at an
organizational level, there was no explicit consideration of
how recommendations could be implemented in practice.
Often initiatives are put in place so quickly that their
outcomes and processes have not been thoroughly thought
through. The issue that priorities change frequentlyandthat
clinical quality indicators drove these as an excellent way to
ensure that clinical quality was monitored. However, the
prevailing view of interviewees was that there was little
feedback in audit regarding practicetoaddresstheshortfalls
in terms of the indicator target levels. Some interviewees
thought that the educational provision given to support
Leadership in the SCN role promoted the concept that SCNs
should be managed from on high rather than that they
should function as independent ward managers. Often the
imbalancebetweeneducationdirectives,andwhathappened
in practice and what was learned from practice, tended to
treat practitioners as "a rookie."In the perspectives of
Identifying political and strategic drivers, most staffthe
mechanisms are both local and regional, with consultations
taking place with Lead Nurses, Regional/Government
International Journal of Trend in Scientific Research and Development (IJTSRD) @ www.ijtsrd.com eISSN: 2456-6470
@ IJTSRD | Unique Paper ID – IJTSRD33442 | Volume – 4 | Issue – 6 | September-October 2020 Page 1820
Services, and nursing colleagues external to the local
organization.
Staff morale– The interviewees thought that a staff
satisfaction initiative would be helpful, and many reported
that they valued and saw the benefits of reorganizing and
streamlining the ward practices usingtheleanmethodology.
External speakers occasionally attended monthly ward
meetings, and for them to use a discussion mode of teaching
with a training element to develop a variety of topics.
Discussion
Participants considered the course useful, particularly the
networking opportunities with otherSCNsgivinginsightinto
how the role changed in different areas of practice. They
considered that there was some overlap with the RCN
leadership course and the "Scottish Patient Data
Programme," although it was useful to have a reinforcement
of the critical issues. The training was considered to be more
relevant to newly appointed SCNs as the more experienced
charge nurses felt that they were aware of the issues and, in
many cases, currently undertaking a lot of the role domains
from the role framework. "Releasing Time to Care," a
government-led initiative, was considered by the group to
have good intentions, although at an organizational level, it
had not been considered sufficiently clear how the
recommendationscouldbeimplementedinpractice.TheSCN
considered their role to be pivotal and the 'glue' within the
organization/ward area. Most were supernumerary to the
workload, but on the frequent occasionsofstaffabsencese.g.,
sickness,study leave, on courses or an extra heavyworkload,
they would assist the team in providing direct care.
They considered their role to be at the helm of the ward with
an overview of what was happening across all staff and
patients in the ward. Some considered the role to be like that
of a 'policeman' to ensure that people were adhering to good
practice. This wasparticularlyevidentwithhandhygieneand
their relationship with medical staff. On other occasions,
when 'gaps' arose with work that required to be done the
SCN would 'pick this up'. Often this could be considered low-
level work that could be done by domestics e.g., linen receipt
and storage. The role was considered very multi-factorial,
dealing with estates and audit, pharmacy, entering data, and
performing a broad range of administrative tasks to be done
before necessarilyinvolvingthemselvesindirectpatientcare.
They considered their role to be more visible in the ward
following participation in the training program, althoughthe
notion of having an exact person in charge at all times would
be enhanced by having a deputy. This would require training
to be provided for staff at the band six-level to put in place
contingency plans that would ensure that wards were run
appropriately when SCNs were not there. 12hr shifts were
thought to be unhelpful in terms of overseeing the
management of the ward area. SCNs preferred 7.5hr shiftsas
these gave them a greater insight intowhatwashappeningat
the ward level.
Their view was that initiatives are often put in place
relatively quickly and that the outcomes and processes have
not been thoroughly thought through. They thought that the
RCN leadership course overlapped with the Scottish Patient
Safety Agency course. There was a wide range of experience
among the participants. The more experiencedSCNsfeltthey
had little new techniques to learn from the course, although
they appreciated the consolidation and reinforcement of
messages and outcomes. Many participants suggested that
the trainingshould be provided atthebandsix-level,andthat
having a succession planning process and deputizing facility
in existence would help the role of the SCN. The issue that
priorities changed frequently, and that clinical quality
indicators drove these, was seen as an excellent way to
ensure that clinical qualitywasmonitored.However,theyfelt
that there was little advice in the audit cycle concerning
practicetoaddressanyshortfallsinachievingindicatortarget
levels.
Some initiatives like the balanced scorecard for infection
control and the checklist were seen to be beneficial. SCNs
would value further training in managing budgets, health &
safety,and human resources,particularly for newlyqualified
nurse managers. One overarching theme from the different
participants was that the networking opportunity was
incredibly beneficial for understanding and hearing how
other SCNs from different areas manage similar issues. They
felt that this was a very positive learning experience.
In terms of other initiatives that are aligned to the senior
charge nurse review, the Scottish patientsafetyprogramwas
seen to be very important and has led them on to have adaily
safety briefing after the report. In terms of their day to day
workingpractices,theycomplementthestaffprovidingdirect
patient care. However, if any gap contingencies need
covering, they are the peoplethat are drawnin.Theyfeelthat
the critical message from the course was that they should
think outside the box and also to stress what the specific
issues were in their areas of practice, because if people did
not know there was a problem, then it could not be sorted.
They thought that a staff satisfaction initiative would be
helpful and many reported that they valued and saw the
benefit in reorganizingandstreamliningwardpracticesusing
the lean methodology(11,12). It should be recognizedthatin
order to implement the policy documents, "Leading Better
Care" and "Releasing Time to Care Initiative to Support
Leadership in the Senior Charge Nurse Role" (3) will require
education providers to be put in place. Two main concepts
were embodied in the design of the education program: first
was an understanding and implementation of Lean
Methodology (11,12), and second, was an understanding of
transformational and distributed Leadership. The Lean
Methodology was first used in the motor car industry. The
components that have been drawn from this approach and
have been used in health care are:
An understanding of processes in order to identify and
analyze problems,
The ability to organize more effective/ efficient
processes,
Improved error detection and the relayofinformationto
problem solvers in order to prevent errors from causing
harm,
Methods to manage change and solve problems with a
scientific approach.
The last item in this list involvesateamapproachtoproblem-
solving rapidly to ensure that patient safety is dealt with in a
timely and managed way, and that there is in place a system
for rapid problem investigation (11). Other concepts within
the Lean processareimprovingspecificsub-processeswithin
the more extensive processes that are ongoing, particularly
intendingtoeliminatewastedeffortornon-valuableactivities
International Journal of Trend in Scientific Research and Development (IJTSRD) @ www.ijtsrd.com eISSN: 2456-6470
@ IJTSRD | Unique Paper ID – IJTSRD33442 | Volume – 4 | Issue – 6 | September-October 2020 Page 1821
within the process (12). Examples of the methodology in
practice in the operating theatre introduced different
specialism to deal with waste in the system, including
introducing a financial specialist, information system
specialist, a scheduling specialist, and a nurse for pre-
admission preparation of patients.
Wong&Cummings(2007)(13)suggestthattransformational
nursing leadership is vital to an organization for improving
patient outcomes andtheclinicalenvironmentsothatclinical
leaders can deliver qualitycareandensureallstaffisengaged
in the process. (14). Therefore the individual contribution
that members of the team make should be transparent, that
the leader should be identified and that the contribution of
their role in delivering a successful team should be made
clear. Traditional leadershipmodelsoftenresultinmanystaff
going unrecognized and, therefore, being underutilized and
undervalued. Buchanan et al. (2007) state that transmission
of influence through dispersed Leadership is probably the
most significant development in healthcare modernization
(15). It is a bottom-up grass-roots approach that meets the
expectations of the SCN framework and offers a model of
Leadership that can help meet policy challenges. The
approach is nearlyconcernedwithdevelopingandenhancing
the skills and knowledge of all those in the organization
towards creating a culture that is functional and effective
(16). Transformational Leadership has an essential role in
changing health care culture and systems and influencing
staff engagement, level of commitment, and enthusiasm for
their jobs and the organization (17,18).
Conclusion
Senior Charge Nurses (SCNs) are faced with an increasingly
wide range of responsibilities as part of their workload and
consequently devote less time to patient care. It has been
noted that Leadership and organizational management are
also important. However, adequate training, education,
resources, or support to realize these ambitions are lagging
needs. To address these issues, NHS Education for Scotland
has produced a developmental framework forSCNsdesigned
to support and direct the role of individuals in their post to
deliver care that fulfills the full potential of the role. The
findings of this report are based on a questionnaire
distributed to SCNs, followed by one-to-one interviews. The
results of the questionnaire highlighted the multi-factorial
nature of the role. Ten themes, namely top-down
management, training, Leadership, duplication, vision,
efficiency, provision of quality patient care, team-working,
staff morale, and the need to maintain and develop skills,
were identified as everyday challenges to be met by senior
charge nurses. The interviewing process confirmed the
importance of the roles of top-down management, training,
Leadership, duplication, efficiency, team-working, and staff
morale while introducing issues of networking, audit, and
consultation. In addition to the comments on the difficulties
experienced in the managementofworkloadintheward due
to staff shortages, the reviewing process also identified
several organizational issues that potentiallyunderminethe
primary role of a senior charge nurse.
First is the generally agreed view of information overload
coming from various sources, e.g., mail and email, often
containing largely duplicated information, most of which is
irrelevant to your area but all of which must nevertheless be
sifted for significance. Second is the commonly held view
that a more inclusive approach by the organization when
proposing changes would help perform the role of senior
charge nurse. Often the organization practices a top-down
style of management in which change is introduced at too
quick a pace, and often before previous changes have had
time to become fully operational. This style of management
presents difficulties for senior charge nurses.Theyoftenfeel
pulled in two separate directions by, on the one hand, their
responsibility to implement organizational objectives and,
on the other hand, by their need to motivatework colleagues
about the benefits of proposed changes, mainly when those
colleagues felt that they had no input into these changes.
Limitation
The primary limitations in this review relate to the relatively
small numbers of respondents and the fact that the
respondents themselves are drawn from a wide range of
nursing specializations. This diversity was evident from the
comments received from the workshops. For example, one
respondent did not do CQI while another comments that
workforce planning is not appropriate for ITU. Despite the
smallness of the sample, several common themes have
emerged, most noticeable being the feeling that
organizational objectivesoftenseemremotefromday-to-day
life.
References
[1] NHS, Scotland. Leading Better Care incorporating
Releasing time to care.2011. Available at:
http:www.leadingbettercare.scot.nhs.uk
[2] The ScottishGovernment/NHSEducationforScotland
Education and Development Framework for Senior
Charge Nurses.
[3] Leading Better Care. The Scottish Government/NHS
Education for Scotland
2008. ISBN: 978-0-7559-5763-7
[4] Better Together: Scotland's patient experience
program. GO NHS Scotland.
https://patientperspective.org/wp-
content/uploads/2014/10/Scottish-Government-
Patient-Priorities.pdf
[5] Morrow EM, Griffiths PN, Maybin J, et al. Releasing
Time to Care: The Productive Ward. Learning and
Impact Review. 2010; NHS. Institute for Innovation
and Improvement.
[6] Delivering Care Enabling Health – The Scottish
Government, ISBN 0-7559-5073-9, 2006
[7] Creswell, J. W. 2003 Research Design: Qualitative,
Quantitative, and Mixed Methods Approaches. 2nd
Edition ISBN 0-7619-2442-6 Sage Publications,
Thousand Oaks, London, and New Delhi.
[8] Fowler, F. J. (2009) Survey Research Design. 4th
Edition ISBN 9781412958417 Sage Publications,
Thousand Oaks, London, and New Delhi
[9] Robson, Colin. 2011. Real-world research. A resource
for Social Scientists and Practitioner. Blackwell
Publishers, Oxford, 2nd Edition ISBN- 10
063121304X, 063121305
[10] Steward, D, Shamdasani. Focus groups: Theory and
practice. 1990. Newbury Park Sage Publications
International Journal of Trend in Scientific Research and Development (IJTSRD) @ www.ijtsrd.com eISSN: 2456-6470
@ IJTSRD | Unique Paper ID – IJTSRD33442 | Volume – 4 | Issue – 6 | September-October 2020 Page 1822
[11] Mazzocato P, Savage C, Brommels M, Aronsson H,
Thor J. Lean thinking in health care:a realistreviewof
the literature. Quality, Safety in Health Care 2010;
19:376 – 382.
[12] Fairbanks C.B. Using Six Sigma and Lean
Methodologies to Improve OR Throughput. AORN
Journal. 2007; 86(1):73–92.
[13] Wong CA, Cummings G. G. The relationship between
nursing leadership and nursing outcomes: a
systematic review. Journal of Nursing Management,
2007; 15(5):508-521.
[14] Harris A. Distributed leadership and school
improvement. Educational Management
Administration and Leadership. 2004; 32:11-24.
[15] Buchanan D, Caldwell R, MeyerJ,Storey J,Wainwright
C. Leadership transmission: a muddled metaphor?
Journal of Health Organization and Management.
2007; 21(3):246-258.
[16] Scottish Executive, Building a Health Service Fit for
the Future May 2005.
[17] Pushpamala Ramaiah, Sahar Mohammed Aly,
AfnanAbdulltifAlbokhary, Integrative Health Care
Shift- Benefits and Challenges among health care
professionals, 2020;4(2):719-723.
[18] McCallin, A. M. &Frankson, C. A. The role of thecharge
nurse manager: A descriptive exploratory study.
Journal of Nursing Management. 2010; 18:319-325.

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Challenges in Everyday Leadership Capabilities Conversations with Senior Clinical Nurses

  • 1. International Journal of Trend in Scientific Research and Development (IJTSRD) Volume 4 Issue 6, September-October 2020 Available Online: www.ijtsrd.com e-ISSN: 2456 – 6470 @ IJTSRD | Unique Paper ID – IJTSRD33442 | Volume – 4 | Issue – 6 | September-October 2020 Page 1817 Challenges in Everyday Leadership Capabilities - Conversations with Senior Clinical Nurses Grace M Lindsay1, Sahar Mohammed Aly2, Pushpamala Ramaiah3 1Professor, 2Assistant Professor, 3Associate Professor, 1,3Faculty of Nursing, Umm Al Qura University, Mecca, Saudi Arabia 2Faculty of Nursing, Port Said University, Egypt ABSTRACT Abstract: Senior Charge Nurses (SCNs) are faced with an increasingly wide range of responsibilities as part of their workload and consequently devote less time to patient care. It is noted that Leadership and organizational management are also important, although adequate training, education, resources, and support to realize these ambitions lag needs. Design:Amixed- method focus groupinformedbya well-establishedleadershipframework was used to explore senior clinical nurses' perceptions of their Leadership. Methods: Purposive sampling of SCNs working in Scotland was employed. Data sources included a small focus group and one to one face to face interview. 142 SCNs participated in this interview from 2000 to 2013. Results: Twelve main themeswereidentified:'Patient-focusedleadershipand Organization focused leadership" These two themes were further described through domains of Leadership and capabilities that articulate confidence, quality improvement, and team performance. KEYWORDS: Quality improvement, Leadership domain, Nurses perception How to cite this paper: Grace M Lindsay | Sahar Mohammed Aly | Pushpamala Ramaiah "Challenges in Everyday Leadership Capabilities - Conversations with Senior Clinical Nurses" Published in International Journal of Trend in Scientific Research and Development(ijtsrd), ISSN: 2456-6470, Volume-4 | Issue-6, October 2020, pp.1817-1822, URL: www.ijtsrd.com/papers/ijtsrd33442.pdf Copyright Β© 2020 by author(s) and International Journal ofTrendinScientific Research and Development Journal. This is an Open Access article distributed under the terms of the Creative CommonsAttribution License (CC BY 4.0) (http://creativecommons.org/licenses/by/4.0) INTRODUCTION Over the last decade, management in nursing has become increasingly demanding with the role of the Senior Charge Nurse (SCN) having undergone significant change with increased administrative and managerial responsibilities, broader responsibilities for direct patient care, and a more prominent leadership role in the managementofstaffwithin the organization. When these factors are considered alongside increased patient acuity, nursing shortages, and organizational pressures, questions arise about the scope and preparation for the SCN role (1), notably as it has been argued that these expanded roles and responsibilities have been taken on without adequate training, education, resources or support (2). It is against this backdrop that policy leaders within the NHS have developed documents such as "Leading Better Care" (3) and "Better Together" (4). The central recommendation from these documents was for "professional development" for SCNs, and has led NHS education for Scotland to produce the developmental framework "Education and Development Framework for Senior Charge Nurses." The highlighteddynamicfunctions of the NHS framework (2) have well designed support to develop individuals in their position and careers. This framework providesa singleconsistent,comprehensive, and explicit environment within which to base the review and development of all staff. "Leading Better Care" (3) and "Releasing Time to Care" (5) comprise part of a more comprehensive cross-professional approach to improving Health Care Quality (1). SCNs have been identified as critical staff in the delivery of this strategy. They act as Clinical Leaders and Guardians of safety and quality in their wards, explicitly working to meet the strategic objectives at an organizational and national level. This contribution is supported by successful teamwork and the achievement of key clinical outcomes, patient satisfaction, and a safe environment. The SCNs role is summarisedinfivekey points (3), namely Improved Leadership Ability, GreaterEfficiency, Enhancing Moral, Team Working, and the Development of a caring environment that is safe and secure. The significant quality indicators that have been the first to be used are (a) food, fluid and nutrition, (b) number of falls and problems with pressure area care,and(c)datacollection at ward level to allow the SCN to monitor these levels of care. In addition to these 3 factorsthat mayaffect theachievement of optimal targets, other factors such as staffing level, sickness & absence, and patient profile are also taken into account. "Leading Better Care" has articulated a new role framework for the SCN with a supportive education". Releasing Time to Care" is essentially a quality improvement initiative that works in combination with "Leading Better Care" and is complementary and specific to Scotland. IJTSRD33442
  • 2. International Journal of Trend in Scientific Research and Development (IJTSRD) @ www.ijtsrd.com eISSN: 2456-6470 @ IJTSRD | Unique Paper ID – IJTSRD33442 | Volume – 4 | Issue – 6 | September-October 2020 Page 1818 SCN is recognized as having a key leadership role in nursing. Following several reviews of the role, two related functions were given attention. First, attention was directed towards enhancing the SCN role in their clinical leadership function, and second, to provide nurses more generally with a quality tool to enable themtoensurecontinuousimprovementinkey areas of practice (6). The hope was that this developing role would provide the directlink with the broadergovernanceof clinical care and a patient safety agenda enabling individual SCNs to understand the impact that their role has in supporting the delivery of national policy and strategic organizational objectives. A previous review of the SCN role carried out by it was shown that people found the job title confusing and that levels of responsibility within the role were ill-defined, lacking clear performance criteria and expectations (Stirling University, Cathy Stoddart). This emanated from patients, the public, and other nurses as well as doctors. There were misconceptions about the role in general andthe skills that were necessary to carry out the role effectively. The review emphasized that maximum benefits would be gained when SCNs exercised their clinical role with all patients rather than providing direct patient care via handling a caseload of patients. The review's concerns over this issue were confirmed by the SCN activity analysis, which showed that much of their time was spent providing direct clinical care that was caseload driven. The need to carry out general administrative duties, witha minorityalsoproviding hospital or doctorate cover, has led to the situation in which little time was spent on developing the team and quality improvement. The research to followhasbeenundertakento examine SCN views on their role as a follow-up to undertaking further education based on lean methodology and transformational management stylesasamixed-method approach. Research Methodology The study used amixed-methodapproachtoaddressthearea of inquiry, as advocated by Creswell (7). Small focus groups or one-to-one interviews, depending on the availability of staff was adopted in this focus group technique.Althoughthe primary purpose of a survey is to produce statistics that are quantitative or numerical descriptions for some aspects of the study population, the questionnaire used in this study also had an open response section for additional contributions not covered by the closed questions. The conducted interview used a topic guide covering similar areas to the questionnaire introduced in the light of a low responserateforcompletingthequestionnaire.FocusGroups (9) and one-to-one interviews were conducted (10). Participants were assured ofthe interviewer'sindependence from the initiative and that any comments made would be confidential andanonymous.Theparticipantswereinformed about the main topicswithintheinterviews,andfocusgroups gathered their views and insightsconcerning the impactthat the training had on their practice. Besides, Challenges to implementing new practices were explored on how this also impacted on other staff and care in general. The concept of visibility to patients and relatives was explored, and also what participants thought could be done differently. Other issuesaround the job role of relevance couldberaised(Topic Guide - Appendix 2). The questions took into account the domains outlined in the role framework (3), although the framework was mainly used for structuring the analysis of the themes within the narrative providedbytheparticipants. Focus group interviews (10) have been shown to be a highly efficient way to collect qualitative data with the rangeofdata isincreasedbysimultaneouslycollectingseveralparticipants' points of view. Interviews include a natural quality control process as the data is collected, since checks and balances on views, mainly where extremes exist, tend to be rationalized. Group dynamics help to focus on the most crucial topic, although a topic guide was used to structure the content of the interviews. Participants canmakecommentsintheirown words while being stimulated by thoughts and comments of others and topic guides. Advice on group size varies with some authors (10) recommending 8-12, while other researchers have used groups of 4-6. Participants are reassured that their comments will be anonymous and that all data will be securely stored following the Data Protection Act, and hence confidentialitywillbeensured.Interviewswill be tape-recorded and transcribed for analysis.A total of 142 named applicants across 16 hospital sites were contacted as possible participants in the study. Of these, 47 (33.1%) responded positively, six responded (4.2%) but declined to participate while the remaining89(62.7%)failedtorespond. Of the 47 optimistic respondents, 26 attendedaninterview,2 of whom were judged to be ineligibly leaving 24 participants in the study. Key themes The following issues highlighted the substantial issues: The need for protected learning/educational/training IT and non-ward issues increasingly detract from the time available for the delivery of direct patient care The need to reduce the volume of repetitive paperwork. Changed directives at an organizational level before the effect of the previous organizational directives have reached fruition Difficulty in managing workload due to staff shortages and non-ward duties. Good communication and educational skills are the key ingredients that ensure the effective planning and coordination of patient care. Counterproductive nature of a top-down style of management Longer-term initiatives for maintainingstaff morale and the spirit of inclusiveness. The need to contribute to the workload of thewardteam during peaks in workload The onslaught of unfocussed information and filtering it efficiently for local relevance The need to be alert to future changes in organizational direction The need to provide quality patient care at all times Maintenance of ward skills and fostering the development of staff skills. The benefits of gaining information by networking within the organization
  • 3. International Journal of Trend in Scientific Research and Development (IJTSRD) @ www.ijtsrd.com eISSN: 2456-6470 @ IJTSRD | Unique Paper ID – IJTSRD33442 | Volume – 4 | Issue – 6 | September-October 2020 Page 1819 Twelve themes were nitrified from the thematic analysis of the one-to-one guided interviews. These are presented in figure 1. Figure 1 The multi-factorial role of a Senior Charge Nurse from analysis of one-to-one interviews. Some examples of the comments made by the participants in the one-to-one interviews concerning the key themes of the SCN roles are illustrated in Figure 1. Leadership - The participants considered the SCN role to be pivotal and the 'glue' within the organization/ward area. They would, however, value further training in managing budgets, health & safety, and human resources, particularly for newly qualified nurse managers.Diversity,responsibility, and succession planning was raised as an essential issue. Contingency planning is essential to ensure that wards run effectively when the SCN is absent, e.g., having a deputy, and would require training to be providedforstaffatband6level. Duplication An overloadofinformationandobjectives,often duplicated by different development groups, but all of which need time to be read over. However, often they do not relate to your local environment or are organizational objectives remote from the "coal face." Team-working – The role was recognized as part of a team effort and multi-factorial dealing with estates and audits, pharmacy, entering data, and performing an extensive range of administration tasks before necessarily being involved in direct patient care. Most tasks were supernumerary to the workload of the day –to –day delivery of direct patient care, but on frequent occasions when there were staff absences, e.g., sickness or study leave or on courses or an extra heavy workload, then the SCN became part of the direct care provision team. Efficiency – The interviewees thought that 12hr shifts were unhelpful in terms ofoverseeingthemanagementoftheward area. They preferred the 7.5hr shifts as these gave them a better insight into what was happening at the ward level. Whether they wererunningspecializedunitssuchasRenalor Neonatal, in terms of the overall managing of the workload, the SCNs felt that they wereoverloadedwithsecretarialwork and domestic chores and that consideration should be given to potential efficienciesthatmaybeachievedbyintroducinga post of ward assistant. It was thought that a one-size-fits-all educational program might not be an efficient way to deliver an educational initiative. Training - The SCN course was considered better and more appropriate for newly qualified staff, but it could have been more inspiring. Interviewees thought that the course would have been better designed had it been informed from the participants and SCNs rather thanimposedinatop-down manner. Audit – Interviewees thought that some of the data collected at audit were without a broader context. At the health board level, it might mean very little in terms of descriptive details. They felt that audit feedback did not function as it could in terms of having the facility to change practice. Some were concerned that the process of being driven by audit and target indicators meant that it reduced the possibility for independent thought and time with patients. Time spent on the audit was considered to be a trade-off with the amountof time that could be spent on direct patient care. Top-down management – Interviewees thought that at an organizational level, there was no explicit consideration of how recommendations could be implemented in practice. Often initiatives are put in place so quickly that their outcomes and processes have not been thoroughly thought through. The issue that priorities change frequentlyandthat clinical quality indicators drove these as an excellent way to ensure that clinical quality was monitored. However, the prevailing view of interviewees was that there was little feedback in audit regarding practicetoaddresstheshortfalls in terms of the indicator target levels. Some interviewees thought that the educational provision given to support Leadership in the SCN role promoted the concept that SCNs should be managed from on high rather than that they should function as independent ward managers. Often the imbalancebetweeneducationdirectives,andwhathappened in practice and what was learned from practice, tended to treat practitioners as "a rookie."In the perspectives of Identifying political and strategic drivers, most staffthe mechanisms are both local and regional, with consultations taking place with Lead Nurses, Regional/Government
  • 4. International Journal of Trend in Scientific Research and Development (IJTSRD) @ www.ijtsrd.com eISSN: 2456-6470 @ IJTSRD | Unique Paper ID – IJTSRD33442 | Volume – 4 | Issue – 6 | September-October 2020 Page 1820 Services, and nursing colleagues external to the local organization. Staff morale– The interviewees thought that a staff satisfaction initiative would be helpful, and many reported that they valued and saw the benefits of reorganizing and streamlining the ward practices usingtheleanmethodology. External speakers occasionally attended monthly ward meetings, and for them to use a discussion mode of teaching with a training element to develop a variety of topics. Discussion Participants considered the course useful, particularly the networking opportunities with otherSCNsgivinginsightinto how the role changed in different areas of practice. They considered that there was some overlap with the RCN leadership course and the "Scottish Patient Data Programme," although it was useful to have a reinforcement of the critical issues. The training was considered to be more relevant to newly appointed SCNs as the more experienced charge nurses felt that they were aware of the issues and, in many cases, currently undertaking a lot of the role domains from the role framework. "Releasing Time to Care," a government-led initiative, was considered by the group to have good intentions, although at an organizational level, it had not been considered sufficiently clear how the recommendationscouldbeimplementedinpractice.TheSCN considered their role to be pivotal and the 'glue' within the organization/ward area. Most were supernumerary to the workload, but on the frequent occasionsofstaffabsencese.g., sickness,study leave, on courses or an extra heavyworkload, they would assist the team in providing direct care. They considered their role to be at the helm of the ward with an overview of what was happening across all staff and patients in the ward. Some considered the role to be like that of a 'policeman' to ensure that people were adhering to good practice. This wasparticularlyevidentwithhandhygieneand their relationship with medical staff. On other occasions, when 'gaps' arose with work that required to be done the SCN would 'pick this up'. Often this could be considered low- level work that could be done by domestics e.g., linen receipt and storage. The role was considered very multi-factorial, dealing with estates and audit, pharmacy, entering data, and performing a broad range of administrative tasks to be done before necessarilyinvolvingthemselvesindirectpatientcare. They considered their role to be more visible in the ward following participation in the training program, althoughthe notion of having an exact person in charge at all times would be enhanced by having a deputy. This would require training to be provided for staff at the band six-level to put in place contingency plans that would ensure that wards were run appropriately when SCNs were not there. 12hr shifts were thought to be unhelpful in terms of overseeing the management of the ward area. SCNs preferred 7.5hr shiftsas these gave them a greater insight intowhatwashappeningat the ward level. Their view was that initiatives are often put in place relatively quickly and that the outcomes and processes have not been thoroughly thought through. They thought that the RCN leadership course overlapped with the Scottish Patient Safety Agency course. There was a wide range of experience among the participants. The more experiencedSCNsfeltthey had little new techniques to learn from the course, although they appreciated the consolidation and reinforcement of messages and outcomes. Many participants suggested that the trainingshould be provided atthebandsix-level,andthat having a succession planning process and deputizing facility in existence would help the role of the SCN. The issue that priorities changed frequently, and that clinical quality indicators drove these, was seen as an excellent way to ensure that clinical qualitywasmonitored.However,theyfelt that there was little advice in the audit cycle concerning practicetoaddressanyshortfallsinachievingindicatortarget levels. Some initiatives like the balanced scorecard for infection control and the checklist were seen to be beneficial. SCNs would value further training in managing budgets, health & safety,and human resources,particularly for newlyqualified nurse managers. One overarching theme from the different participants was that the networking opportunity was incredibly beneficial for understanding and hearing how other SCNs from different areas manage similar issues. They felt that this was a very positive learning experience. In terms of other initiatives that are aligned to the senior charge nurse review, the Scottish patientsafetyprogramwas seen to be very important and has led them on to have adaily safety briefing after the report. In terms of their day to day workingpractices,theycomplementthestaffprovidingdirect patient care. However, if any gap contingencies need covering, they are the peoplethat are drawnin.Theyfeelthat the critical message from the course was that they should think outside the box and also to stress what the specific issues were in their areas of practice, because if people did not know there was a problem, then it could not be sorted. They thought that a staff satisfaction initiative would be helpful and many reported that they valued and saw the benefit in reorganizingandstreamliningwardpracticesusing the lean methodology(11,12). It should be recognizedthatin order to implement the policy documents, "Leading Better Care" and "Releasing Time to Care Initiative to Support Leadership in the Senior Charge Nurse Role" (3) will require education providers to be put in place. Two main concepts were embodied in the design of the education program: first was an understanding and implementation of Lean Methodology (11,12), and second, was an understanding of transformational and distributed Leadership. The Lean Methodology was first used in the motor car industry. The components that have been drawn from this approach and have been used in health care are: An understanding of processes in order to identify and analyze problems, The ability to organize more effective/ efficient processes, Improved error detection and the relayofinformationto problem solvers in order to prevent errors from causing harm, Methods to manage change and solve problems with a scientific approach. The last item in this list involvesateamapproachtoproblem- solving rapidly to ensure that patient safety is dealt with in a timely and managed way, and that there is in place a system for rapid problem investigation (11). Other concepts within the Lean processareimprovingspecificsub-processeswithin the more extensive processes that are ongoing, particularly intendingtoeliminatewastedeffortornon-valuableactivities
  • 5. International Journal of Trend in Scientific Research and Development (IJTSRD) @ www.ijtsrd.com eISSN: 2456-6470 @ IJTSRD | Unique Paper ID – IJTSRD33442 | Volume – 4 | Issue – 6 | September-October 2020 Page 1821 within the process (12). Examples of the methodology in practice in the operating theatre introduced different specialism to deal with waste in the system, including introducing a financial specialist, information system specialist, a scheduling specialist, and a nurse for pre- admission preparation of patients. Wong&Cummings(2007)(13)suggestthattransformational nursing leadership is vital to an organization for improving patient outcomes andtheclinicalenvironmentsothatclinical leaders can deliver qualitycareandensureallstaffisengaged in the process. (14). Therefore the individual contribution that members of the team make should be transparent, that the leader should be identified and that the contribution of their role in delivering a successful team should be made clear. Traditional leadershipmodelsoftenresultinmanystaff going unrecognized and, therefore, being underutilized and undervalued. Buchanan et al. (2007) state that transmission of influence through dispersed Leadership is probably the most significant development in healthcare modernization (15). It is a bottom-up grass-roots approach that meets the expectations of the SCN framework and offers a model of Leadership that can help meet policy challenges. The approach is nearlyconcernedwithdevelopingandenhancing the skills and knowledge of all those in the organization towards creating a culture that is functional and effective (16). Transformational Leadership has an essential role in changing health care culture and systems and influencing staff engagement, level of commitment, and enthusiasm for their jobs and the organization (17,18). Conclusion Senior Charge Nurses (SCNs) are faced with an increasingly wide range of responsibilities as part of their workload and consequently devote less time to patient care. It has been noted that Leadership and organizational management are also important. However, adequate training, education, resources, or support to realize these ambitions are lagging needs. To address these issues, NHS Education for Scotland has produced a developmental framework forSCNsdesigned to support and direct the role of individuals in their post to deliver care that fulfills the full potential of the role. The findings of this report are based on a questionnaire distributed to SCNs, followed by one-to-one interviews. The results of the questionnaire highlighted the multi-factorial nature of the role. Ten themes, namely top-down management, training, Leadership, duplication, vision, efficiency, provision of quality patient care, team-working, staff morale, and the need to maintain and develop skills, were identified as everyday challenges to be met by senior charge nurses. The interviewing process confirmed the importance of the roles of top-down management, training, Leadership, duplication, efficiency, team-working, and staff morale while introducing issues of networking, audit, and consultation. In addition to the comments on the difficulties experienced in the managementofworkloadintheward due to staff shortages, the reviewing process also identified several organizational issues that potentiallyunderminethe primary role of a senior charge nurse. First is the generally agreed view of information overload coming from various sources, e.g., mail and email, often containing largely duplicated information, most of which is irrelevant to your area but all of which must nevertheless be sifted for significance. Second is the commonly held view that a more inclusive approach by the organization when proposing changes would help perform the role of senior charge nurse. Often the organization practices a top-down style of management in which change is introduced at too quick a pace, and often before previous changes have had time to become fully operational. This style of management presents difficulties for senior charge nurses.Theyoftenfeel pulled in two separate directions by, on the one hand, their responsibility to implement organizational objectives and, on the other hand, by their need to motivatework colleagues about the benefits of proposed changes, mainly when those colleagues felt that they had no input into these changes. Limitation The primary limitations in this review relate to the relatively small numbers of respondents and the fact that the respondents themselves are drawn from a wide range of nursing specializations. This diversity was evident from the comments received from the workshops. For example, one respondent did not do CQI while another comments that workforce planning is not appropriate for ITU. Despite the smallness of the sample, several common themes have emerged, most noticeable being the feeling that organizational objectivesoftenseemremotefromday-to-day life. References [1] NHS, Scotland. Leading Better Care incorporating Releasing time to care.2011. Available at: http:www.leadingbettercare.scot.nhs.uk [2] The ScottishGovernment/NHSEducationforScotland Education and Development Framework for Senior Charge Nurses. [3] Leading Better Care. The Scottish Government/NHS Education for Scotland 2008. ISBN: 978-0-7559-5763-7 [4] Better Together: Scotland's patient experience program. GO NHS Scotland. https://patientperspective.org/wp- content/uploads/2014/10/Scottish-Government- Patient-Priorities.pdf [5] Morrow EM, Griffiths PN, Maybin J, et al. Releasing Time to Care: The Productive Ward. Learning and Impact Review. 2010; NHS. Institute for Innovation and Improvement. [6] Delivering Care Enabling Health – The Scottish Government, ISBN 0-7559-5073-9, 2006 [7] Creswell, J. W. 2003 Research Design: Qualitative, Quantitative, and Mixed Methods Approaches. 2nd Edition ISBN 0-7619-2442-6 Sage Publications, Thousand Oaks, London, and New Delhi. [8] Fowler, F. J. (2009) Survey Research Design. 4th Edition ISBN 9781412958417 Sage Publications, Thousand Oaks, London, and New Delhi [9] Robson, Colin. 2011. Real-world research. A resource for Social Scientists and Practitioner. Blackwell Publishers, Oxford, 2nd Edition ISBN- 10 063121304X, 063121305 [10] Steward, D, Shamdasani. Focus groups: Theory and practice. 1990. Newbury Park Sage Publications
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