Queen margaret school- handbook2015 16

SCHOOL HANDBOOK
2015–2016
660 Brownsey Avenue
Duncan, British Columbia, Canada V9L 1C2
T (250) 746-4185 | F (250) 746-4187 | reception@qms.bc.ca
www.qms.bc.ca

Message from our Head of School .............................. 4
Message from our Senior & Junior School Principals... 5
1.0 Organizational Structure............................6
1.1 QMS School Identity........................................... 6
1.2 QMS Society........................................................ 8
1.3 Parents’ Association / Parental Involvement...... 9
1.4 QMS Affiliations................................................ 10
1.5 Major School Dates........................................... 12
2.0 School Pillars – Educational Philosophy....13
2.1 Academic Program (Junior & Senior)................ 13
2.2 English Language Learners (ELL) Program......... 14
2.3 Athletic & Equestrian Programs........................ 14
2.4 Fine Arts Program............................................. 15
2.5 Community Service & Cultural Awareness....... 16
3.0 Daily Operations......................................18
3.1 Attendance....................................................... 18
3.2 Supervision....................................................... 19
3.3 The School Shop & Uniforms............................ 20
3.4 Lunch Program.................................................. 24
3.5 School Supplies Lists......................................... 24
4.0 Academic Program – Procedures..............27
4.1 Homework Expectations................................... 27
4.2 Reporting to Parents......................................... 29
4.3 QMS Academic Awards..................................... 31
4.4 Library Access & Resources............................... 32
4.5 Outdoor Education Information........................ 33
5.0 Student Life.............................................36
5.1 House System................................................... 36
5.2 Student Leadership........................................... 36
5.3 Service Activities and Events............................. 36
5.4 Assemblies........................................................ 37
5.5 Chapel............................................................... 37
5.6 Extra-curricular Activities & Clubs.................... 37
5.7 Field Trips / Guest Speakers.............................. 38
5.8 Band Camp........................................................ 38
5.9 Private Music Lessons....................................... 39
5.10 Grade 12 Graduation...................................... 39
6.0 Student Support Services.........................40
6.1 Faculty Advisors (Senior School)....................... 40
6.2 Homeroom Teachers (Junior School)................ 40
6.3 Academic Advising (Senior School)................... 40
6.4 Learning Assistance........................................... 40
6.5 English Language Learner Programming (ELL)... 41 .
6.6 Tutors / Tutorials.............................................. 42
6.7 Personal Counseling.......................................... 42
6.8 School Nurse..................................................... 42
7.0 Student Code of Conduct & Discipline......43
7.1 Consequences................................................... 43
7.2 Anti-Bullying & Harassment.............................. 46
7.3 Non-compliance with Technology and
Acceptable Use Policy....................................... 46
8.0 Communications......................................47
8.1 Parental Communication Channels................... 47
8.2 Appeal Process.................................................. 47
8.3 Email................................................................. 47
8.4 Telephone Calls................................................. 47
8.5 Messages for Students...................................... 47
8.6 QMS Website.................................................... 47
8.7 Royal Reminder - Weekly Newsletter............... 48
8.8 Social Media - Facebook / Twitter.................... 48
9.0 Transportation.........................................49
9.1 Daily Pick Up and Drop Off Times..................... 49
9.2 School Bus Service............................................ 49
9.3 Home for the Weekend / Ferry Transportation.. 49
9.4 Bicycles and Scooters........................................ 50
9.5 Student Vehicle Use.......................................... 50
10.0 QMS Emergency Procedures..................51
10.1 Student Illness / Accident / Injury................... 51
10.2 Regarding Emergency Situations.................... 51
10.3 Inclement Weather......................................... 52
10.4 PIPA Policy....................................................... 52
10.5 Student Accident Insurance............................ 53
Appendix 1
Intermediate Grades School Supply List................. 54
Appendix 2
Outdoor Education Supply Lists.............................. 57
Appendix 3
Code of Conduct - Junior School............................. 60
Appendix 4
Code of Conduct - Senior School............................ 62
Table of Contents

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Message from our Head of School
Dear Parents and Guardians,
Welcome to Queen Margaret’s School!
By building on the vision and ideals of our founders, Miss Denny and Miss Geoghegan, for the past ninety-five
years, our tradition of excellence in education has led to student accomplishments that are recognized both
nationally and internationally. We have a commitment to a culturally diverse environment that has
contributed to our graduates being accepted at leading universities in Canada, the United States and abroad.
Our teachers at QMS are passionate about their work. As a university-preparatory school, our expectations
for students are high and our curriculum is challenging. There is also an expectation for full and active
participation in the life of our school community—in the classroom where it all begins, through co-curricular
and outdoor education experiences, and beyond—in athletics, the arts, and service to our community.
Through such challenges students grow in confidence and develop an awareness and curiosity in a wide array
of venues.
We are held together by our core values. These are the values that define us and provide the framework for
the engaging experience that is Queen Margaret’s School. We are a school where relationships matter.
Positive, supportive relationships between students, teachers and students, and between the family and
school are important to us. We invite our parents to be active members of our school community. We host
many events throughout the school year to showcase our students’ work, enjoy seasonal events and create a
positive social environment. Please join us for these events, come visit our school often, and see for yourself
what distinguishes QMS and our extraordinary community. I feel confident that together with the
participation of outstanding faculty, staff, students and parents, we will continue to grow the strong
foundation and legacy with which we have been entrusted.
On behalf of the faculty, staff and the Board of Governors of Queen Margaret’s School, we extend a
collective welcome to you and offer our best wishes for a successful and rewarding year.
Sincerely,
Wilma Jamieson
Head of School

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Message from our Senior & Junior School Principals
Dear Students and Parents,
It is a pleasure to welcome you to Queen Margaret’s School for the new academic year. One of the joys of
working in schools is the sense of potential that the beginning of the year provides. We hope you are as
excited as we are to develop that potential, both as individuals and as group members of the Queen
Margaret’s School community.
As a member of the community, you are part of a 95-year tradition of education that is built on academic
excellence, athletic participation, fine arts accomplishments and service. Our roots are humble, but our
accomplishments are well recognized. Our graduates are accepted to leading universities in Canada, the
United States and around the world. The school’s holistic approach to education exemplifies all that we
currently know about best practice for student success internationally.
Our Junior and Senior School programs are designed specifically to empower students to pursue their
passions in an environment of achievement. Our academic expectations are high and our teachers strive to
ensure the relevancy of course content for development of the skills and dispositions needed in the 21st
century. In keeping with Queen Margaret’s School’s core values, students are actively supported to think
critically, lead confidently and live honourably. Teachers are familiar with how girls and boys learn best, and
this is reflected in the courses and co-curricular opportunities we offer and the teaching practices we employ.
This handbook provides you with an overview of important information for Queen Margaret’s School
students and parents. Please use the information to guide you on how best to work with school faculty and
staff in order to provide the most successful learning environment possible.
On behalf of our faculty, we wish you all the best for this new academic year and look forward to meeting
many of you in the near future.
Sincerely,
Deborah Cook Susan Cruikshank
Senior School Principal Junior School Principal

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1.0 Organizational Structure
1.1 School Identity
Our Mission
As a globally-minded community, Queen Margaret’s School provides enriched educational experiences and
unique programs that prepare students for university, for higher education, for life.
Vision Statement
We are accomplished lifelong learners making positive impacts in the world.
Values
Our values are beliefs that guide our behaviour and decision-making.
Integrity—We take responsibility for the impact of our decisions and actions on others.
Legacy—We honour our traditions and our history as part of who we are.
Safety—We protect the welfare of others and provide an environment where we are safe to be individuals
and learners.
Service—We live our values by seeking out opportunities to be generous and of service to others.
Diversity – We celebrate our differences with a sense of curiosity and compassion as we advance our shared
future.
Accountability—We are committed to monitoring and measuring our goals and fulfilling the commitments
we make to others.
Courage—We challenge ourselves to do the right thing, to stretch beyond our limits, and to inspire others to
do the same.
Intellectual Curiosity—We are resilient, innovative and solution-focused learners who ask thought-provoking
questions and challenge assumptions.
The School Motto
Servite Fortiter—Serve Ye Bravely
Service to others has always been an important part of a QMS education. As Queen Margaret (Saint and
Queen, wife and mother) served her generation, we hope that QMS students will go out from the school with
a sense of service for their generation. We see the importance of helping others and recognizing those who
do.
The School Crest
A Brief History
Queen Margaret's School was founded by Miss Norah Creina Denny and Miss Dorothy Rachel Geoghegan.
These two women had been teaching individually before being brought together, and their common interest
in Guides helped greatly towards establishing their lifelong friendship. When they took that first step to open
their own school, they had little idea what the future held for either of them!
The official heraldic description of our school’s crest reads:
"Vert on a cross gules colised or between; in the four quarters consecutively, a two-
flamed pendent lamp, a mullet, a chain of three links, and a sword all argent, a crown
of the third." (Beyond All Dreams, A History of Queen Margaret’s School, 1975)
The cross and the crown were inspired by Queen Margaret’s School, Scarborough,
whereas the lamp, chain and star were borrowed from Miss Geoghegan's school,
Uplands at St. Leonard’s-on-Sea, England. The Sword was chosen to represent the
QMS School hymn, “Soldiers of Christ Arise and put Your Armour On.”

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Miss Denny and Miss Geoghegan wanted to provide a solid education for anyone willing to come to their
school. They wanted to teach those young people service, integrity, pride, both in themselves and the school,
faith in God and faith in themselves.
In the last decade, Queen Margaret’s School has embarked on a series of improvements and building projects
that reflect best practices in the ever-evolving educational landscape. The Primary Centre (2008), Rowantree
Hall (2009), and the Learning Centre (2013) are the latest dedicated instructional spaces to be constructed.
Each of these buildings is characterized by natural light and materials, fostering innovation and creativity.
They are inspirational environments where students from Kindergarten to Grade 12 can collaborate and
develop the skills needed to become lifelong learners.
The graduates of Queen Margaret’s School recognize they have been given great opportunities and they have
risen to the challenge and gone on to achieve great things with what they have been given. It is no small feat
that all of the school’s graduates achieve post-secondary school admission, often with significant scholarship
offers. Many of our graduates go on to study physics, engineering, science, and business. By combining
enriched educational experiences with unique programs such as leadership and service learning, Queen
Margaret’s School prepares students not just for university, but for life.
The development of Queen Margaret's School illustrates the fact that the character, tone and spirit of a
school do not depend on fine buildings, but on the people themselves. Back in 1921, Miss Denny and Miss
Geoghegan wanted to show all students who came under their care how to reach their potential, both
academically and socially. We are very aware that many things have changed over the past 95 years, but the
spirit of the Founders’ vision is still embedded in our new strategic plan: We are accomplished lifelong
learners making positive impacts on the world.
School Houses
Every student, faculty and staff member at QMS belongs to a school house. Upon acceptance into the School,
each student is assigned to one of the three Houses for their duration at QMS. If a parent is an alumni of the
school or there is an older sibling at the school, the student will be assigned to the family’s house. The School
Houses were chosen by our founders for specific reasons.
St. Hugh’s—The green of St. Hugh’s house represents a commitment to a life of service to others. Miss
Denny, who dedicated her life to others, also chose St. Hugh’s green to represent her former life in
Lincolnshire.
St. Michael’s—The brave St. Michael was chosen for his “fighting for right.” Red is to remind us to face life
with courage.
St. Gabriel’s—St. Gabriel’s gold was reminiscent of Miss Geoghegan’s home in St. Leonards-on-Sea England.
The gold colour represents finding purity, perfection and beauty in all pursuits.

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1.2 QMS Society
The QMS Society deals with business matters and election of the Board of Governors. An Annual General
Meeting is held in the fall term and all members are strongly encouraged to attend and exercise their voting
privileges. All parents are invited to become members. One parent from each current student family will
have a free membership in the Society. Other family members are welcome to join at a cost of $10.00 per
year or $100.00 for a lifetime membership. Please contact Reception for information.
To acquire voting privileges at the Annual General Meeting scheduled for Saturday, November 7, 2015,
parents who are not current members must complete an application form at least 45 days prior to the
meeting (by September 23, 2015). A current Society member may renew their membership up to and
including the day of the Annual General Meeting (November 7, 2015).
If there is a change to the date or time of the AGM, all QMS Society Members will be notified through their
email address on file.
Board of Governors
Position Name Terms
Chair Mr. Leigh Taylor 2005-2016
Vice Chair Ms. Judith Parsons 2008-2015
Secretary Ms. Jennifer Pelton 2012-2017
Treasurer Mr. Derek Thomas 2003-2016
Ms. Mary DeLury 2015
Dr. Mark Gibbs 2010-2016
Dr. Vivan Kilvert 2006-2015
Mr. Richard Dong 2015
Ms. Serena Kolida 2014-2017
Ms. Dola Boas 2012-2017
Mr. R. Allan Gould 2013-2016
Ms. Nancy Wilson 2013-2016
Ms. Heidi Zealand 2013-2016
Mr. Neil Tanner 2014-2017
For all constitution information, by-laws and membership details, please visit www.qms.bc.ca.

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1.3 Parents’ Association / Parental Involvement
Parents’ Association
At QMS, our Parents’ Association is a valuable part of our school community. The Parents’ Association works
collaboratively with the Head of School and is a vital communication link between parents and the School.
The aims and objectives of the Parents’ Association are to assist with fundraising for the school, to host and
provide hospitality for school events, and to provide a communication system for parents throughout the
school.
All parents of current students are automatically members of the Association, which meets the first Tuesday
of each month during the school year. The annual General Meeting will be held on Monday, September 14,
2015 when a new executive will be elected for the school year.
Each Senior School QMS family is charged $10.00 per child as a contribution to the annual Christmas Bazaar
and other PA initiated fundraisers. These amounts are billed to each Senior School student’s account in
October and in March.
Volunteer Opportunities
The success of the Parents’ Association and the great support it gives to QMS comes through volunteers.
Volunteers are needed for many of the projects and activities undertaken. Listed below are examples of
some of the areas where help is needed. If you are interested in contributing your energy and skills to help
QMS, contact our Parents’ Association Executive through our website at www.qms.bc.ca.
Policy/Procedures for Parent Volunteers
QMS welcomes parent or community members in a volunteer role to support the work of students and
employees. In keeping with the school’s responsibility for the safety and security of students while in
attendance at the school or engaged in off-campus school activities, volunteers must undergo a screening
and selection process.
Volunteer Driver candidates must submit appropriate documents, including a driver’s abstract or summary of
driving history, a copy of a valid license, and a copy of valid registration and insurance.
For detailed information on our Volunteers in Schools policy, please visit our website at www.qms.bc.ca.
September Welcome Family Picnic and
Parent Information Evening/Wine & Cheese
October Pumpkin Sales
November Christmas Bazaar
May Flower Baskets
June Family BBQ

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1.4 QMS Affiliations
Queen Margaret’s School is proud to be a member of the following organizations. Students at QMS benefit
immensely through partnerships with these groups. To learn more about how their programs, please visit
their websites.
Canadian Accredited Independent Schools (CAIS) www.cais.ca
The National Association of Independent Schools (NAIS) www.nais.org
National Coalition of Girl’s Schools (NCGS) www.ncgs.org
The Independent Schools Association of British Columbia (ISABC) www.isabc.ca
The Federation of Independent School Associations (FISA) www.fisabc.ca
Western Boarding Schools Association (WBSA) www.wbsa.net
British Columbia Council for International Education (BCCIE) www.bccie.bc.ca
The Association of Boarding Schools (TABS) www.tabs.org
Secondary School Admission Test Board (SSATB) www.ssat.org

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Equine Canada www.equinecanada.ca
BC Hunter Jumper Association www.bchja.com
CADORA www.cadora.ca
Dressage Canada www.dressagecanada.org
Eventing Canada www.eventingcanada.com
Jump Canada www.jumpcanada.ca
FEI (International Equestrian Federation) www.horsesport.org
Horse Council BC www.hcbc.ca

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1.5 Major School Dates
Please note that students are not permitted to leave classes early for travel purposes,
unless given prior written authorization from the Senior/Junior School Principal.
Labour Day (no classes) Monday, September 7
Boarders travelling alone/without parents arrive Sunday–Monday, September 6-7
Boarders travelling with family arrive Tuesday, September 8
New Student Orientation (Day and Boarding) Tuesday, September 8
(Senior School Orientation 10:00am-3:00pm)
(Junior School Orientation 9:00-10:00am)
(New Family Reception 4:30-7:00pm)
First Day of School for Junior and Senior School
(Gradual Entry for Kindergarten)
Thursday, September 10
Gradual Entry Day for Early Childhood Education
(Preschool & Junior Kindergarten)
Senior Parent Information Evening Thursday, September 10
First Full Day of ECE and Kindergarten Programs Friday, September 11
Junior School Parent Info Evening/
Wine & Cheese/Senior School Presentation
Thanksgiving Day (no classes) Monday, October 12
Provincial Pro-D Day (no classes for K-12; ECE
open)
Friday, October 23
Remembrance Day (no classes) Wednesday, November 11
Mid-Term Break (no classes for K-12; ECE open) Thursday–Friday, November 12-13
School Closes for Winter Break Friday, December 18
Winter Break (3 weeks; no classes) Monday, December 21 to Friday, January 8
Classes Resume Monday, January 11
Term Break Thursday–Friday, February 4-5
Family Day Monday, February 8
Spring Break (2 weeks; no classes) Monday, March 21 to Friday, April 1
(includes Easter)
Classes Resume Monday, April 4
Mid-Term Break (no classes for K-12; ECE open) Friday, April 22
Victoria Day Monday, May 23
Pro-D Day (no classes for K-12; ECE open) Tuesday, May 24
Final Evaluations, Projects & Tutorials Monday–Friday, June 6-10
Last Day of Senior School Classes Thursday, June 16
Last Day of Junior School Classes Thursday, June 16
Speech Day Friday, June 17
Provincial Exams June 22-24, 27-28
Last Day of ECE Friday, June 24

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2.0 School Pillars – Educational Philosophy
We believe that all students should have a wealth of opportunities to support their unique gifts and talents.
We guide our students to be resilient, innovative and solution-focused learners who ask thought-provoking
questions and challenge assumptions. In our environment of student-centred learning, we will:
 Deliver an innovative curriculum that encompasses both content knowledge and competencies for
success
 Invest in opportunities for growth and professional development that will positively impact student
learning and achievement
 Advance learning through the use of technology
 Integrate a program of high performance equestrian training, specialized instruction, and
competition for all rider levels balanced with academic accountability
 Build character through meaningful experiences embedded in curriculum and programs
 Empower students to lead and serve
 Capitalize on opportunities to develop lifelong enjoyment of physical activity and appreciation of the
arts
QMS programs stand on the following four pillars: academics, athletics, the arts and community service.
Students receive recognition throughout the year for participation and achievement in these four areas:
Academic Programs, Athletic and Equestrian Programs, the Fine Arts Program, and Community Service.
2.1 Academic Program (Junior & Senior)
Students flourish in small classes where everyone has the opportunity to share ideas. QMS is the ideal size to
reflect Canada’s many cultures while remaining an intimate community. We are large enough to offer an
extensive educational program, yet small enough to ensure that each student is known and respected as an
individual. As a university-preparatory school, academic rigor and student success are our aims. Innovative
and unique programs are offered to all students, but patience, understanding and support are also available
to those students who need extra time to help build their confidence, self-esteem, knowledge and skills. We
have developed a School culture where students can feel proud of their successes.
Our Junior School provides many enriched learning and leadership opportunities. We have specialist teachers
for Physical Education, French, Japanese and Music from Kindergarten to Grade 3. We also have Physical
Education, French, Music and Arts specialists for our Grades 4 to 7 students, as well as Band being offered to
students in Grades 5 to 7. Students move towards integrated use of technology in Grades 4 to 7, and we
provide an extensive Outdoor Education program for all students in Grades 1 to 7.
We take our students on field trips, encourage them to participate in assembly performances, invite experts
into the classrooms, and help students create seasonal events and displays that integrate academic and
social skills. Students participate in community service opportunities, music and speech competitions, science
and social studies fairs, clubs and athletics. Our Primary School garden also enhances science endeavours as
young students learn to cultivate organically. This level of opportunity is an integral part of the QMS
educational experience. Our goal is to offer an enriched curriculum in every classroom, and we take pride in
the extent to which we offer such programs.
In Senior School, all curricular programs aim to develop a desire in students to reach their fullest capability in
a variety of subjects. The school encourages each student to set high standards. We believe that as self-
confidence and self-discipline evolve, students gradually realize and attain their goals.

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The all-girl environment is one where we foster the academic growth of each girl by using teaching strategies
that are based on research. We offer a positive environment where your daughter can strive to achieve her
best at all times.
A demanding curriculum and the need for initiative and self-reliance in their classes prepare students for the
world of post-secondary education.
2.2 English Language Learners (ELL) Program
Junior School ELL
For English Language Learners in the Junior School, ELL instructional support is provided to increase students’
English language competency and to assist them in participating in the regular academic program. This
support is offered through additional individualized and/or small group programming. Support is also
provided within the regular classroom setting through differentiated instruction.
Senior School ELL content
The English language development program at QMS has been designed to support the development of
academic language skills for students who are learning English as an additional language. Students are
provided with opportunities to develop their academic language proficiency and understanding of school-
based texts. Development of subject-specific vocabulary to assist comprehension in mainstream academic
courses is highlighted. Additional ELL specialist support is provided to students in academic classes on an
individualized basis.
2.3 Athletic & Equestrian Programs
Queen Margaret’s School offers exemplary curricular and co-curricular athletic and club programs that
provide students with the opportunity for physical as well as academic development.
The athletic program in the Junior School includes every student. There are many opportunities for
involvement in sports. Building a strong athletic program, developing physically fit and motivated students
and building team pride is a process that takes many years. Specific skill development must be sequential,
and must begin early. Therefore, we expect Intermediate students to participate on a team or in a sport at
least twice each year. We also offer structured and unstructured opportunities for our primary students to
get involved in athletics and team sports.
In Senior School, physical education classes for all students combined with an integrated Outdoor Education
program develop physical fitness and skills while enhancing sportsmanship and strengthening student self-
esteem.
Athletic Philosophy
QMS is a member of BC Schools Sports (www.bcschoolsports.ca), a membership-based organization of
schools promoting student participation in extra-curricular activities, assisting schools in the development
and delivery of programs and providing governance for inter-school competition.
In keeping with the policies of BC School Sports, our senior athletic teams are categorized by grade level,
although some athletes may be asked to play with a higher grade group if their developmental level warrants
this. Generally, our senior sport teams are categorized in the following way: Grade 8, Junior Teams (Grades 9
to 10), and Senior Teams (Grades 11 to 12). At each level, there is an expected increase in the level of
commitment from players.

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Senior Teams are competitive, and playing time is dependent on skill level, commitment and sportsmanship.
In some cases, due to the size of our school, our Senior Team consists of players from Grades 8 to 12. In this
case, efforts will be made for our younger athletes to experience adequate play time to build their skills. This
may occur in the form of exhibition matches or tournaments. This decision will be made by the coach,
Athletic Director and parents, with the best interests of the student always taken into consideration.
Junior Teams emphasize skill building, fun and sportsmanship as well, but at a more competitive level. All
players who show commitment to the team can expect fairly equal play time.
Grade level teams emphasize skill building, fun and sportsmanship. All players who attend practices can
expect equal play time.
Riding Lessons
Our Equestrian Centre offers lessons to interested students beginning in Grade 4. The goal of our Equestrian
Program is to provide knowledgeable, skilled, responsible and interactive members of the equestrian
community, whether they ride competitively or for fun. Rider training focuses on Hunter, Jumper, Equitation,
and Dressage, providing a sound base for every rider, along with inspiring a spirit of sportsmanship. We
encourage all students to take an interest in our Equestrian Centre. For more information, please refer to the
Equestrian Program Handbook.
Swimming
Sports
A large variety of team sport and fitness activities are offered each year dependent on student interest and
scheduling. Offerings may include:
Basketball Bounceball Floor or Street Hockey
Cross Country Badminton Field Hockey
Golf Squash Volleyball
Skating Soccer Softball
Swimming
Dance
Track & Field
Yoga / Pilates
Fitness Classes
2.4 Fine Arts Program
Our comprehensive Fine Arts program provides students with curricular and co-curricular opportunities for
artistic development in the visual and performing arts. Our goal is to develop collaboration, self-confidence,
creativity, aesthetics and communication skills via theatrical productions, musical recitals and competitions,
and art exhibitions.
Music/Band
Music is a large part of the curriculum at Queen Margaret’s School. Students receive instruction from a music
specialist beginning in Kindergarten. Students in Kindergarten through Grade 4 are encouraged to read music
and sing in class. Students in Grades 5 to 7 participate in our Band program where they receive regular
instruction. There are numerous opportunities for students to perform throughout the year including a large
Christmas production. In Senior School, a range of course offerings are available to students including Chapel
Students in the primary grades receive instruction in swimming from the expert staff at the Cowichan Aquatic
Centre and are awarded certificates in the Red Cross Swim Kids program. In addition, our teachers (supported
by a certified lifeguard) also take students into our own outdoor swimming pool during the warm days of early
summer and fall.

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Choir, Concert Band, Jazz Choir, Guitar, and Music Theory. Senior Students are provided numerous
performances opportunities, enriching both QMS and the wider community.
Drama / Theatre Arts
Dramatic expression is encouraged and integrated into the primary and intermediate classroom lessons.
Choral speaking, Reader’s Theatre, our Christmas play, and opportunities for public expression in our
assemblies and through public speaking competitions build the confidence necessary in the Senior School
program. Building on the skills introduced in Junior School, Drama and Theatre performance courses in
Senior School explore concepts such as emotional recall, staging, mime and movement, script work and
improvisation, as well as character development. An annual school production is a highlight for many of our
students.
Art / Media Arts
Led by a fully trained art specialist, the Visual Arts program at QMS is dynamic and varied. Students are
encouraged to explore a number of materials and process including clay, batik, wire sculpture, and
printmaking. Trips to art galleries and visits by local artists encourage student’ growing awareness of the
work of others. Class discussions provide opportunities to communicate visual concepts. All students
participate in exhibits on campus and within the community. In Senior School, course offerings include Art,
Media Arts, Digital Photography and AP Studio Art.
2.5 Community Service & Cultural Awareness
At QMS, we have a long-standing tradition of service to others. Our motto “Servite Fortiter” means Serve Ye
Bravely. There are many opportunities for Junior and Senior School students to be involved in service-related
activities including our annual Thanksgiving and Christmas Food Drives. Throughout the grades, students may
also be involved in helping out at local seniors homes or by singing for a worthy cause. The annual Shoreline
Clean-Up, Service Clubs in the intermediate grades and fundraising for our QMS Foster Children are
additional opportunities provided to our Junior School students.
All students in Grades 8 to 12 are required to complete 20 hours of community service each year. QMS
students contribute time and skills to worthwhile programs such as:
 The Cowichan Therapeutic Riding Association
 The Cowichan Food Basket Society
 The World Vision Foster Child Program
 The World Vision 30 Hour Famine Program
 Big Sister Program
and many other worthy organizations
Every second year, students in Grades 8 to 12 have the opportunity to participate in our Spring Break Service
Learning Trips. More information on this trip can be obtained from Mrs. Jane Richmond, our Service
Coordinator, at jrichmond@qms.bc.ca.
Each year, the “Servite Fortiter” Cup is awarded to the Senior School student who best exemplifies the spirit
of service throughout the school year. It is one of the most coveted and prestigious awards presented by
Queen Margaret’s School.
By being involved in these worthwhile causes, students have an opportunity to help out and to become more
aware of their ability to improve the lives of others. In turn they become more aware of the satisfaction
associated with service work.

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QMS is also committed to raising cultural sensitivity, awareness and appreciation of diversity. Throughout the
year, we have various activities that profile and celebrate the different cultures represented at the school.
Key events include Flag Day, Cultural Dinners celebrated within our residence community, and our annual
Arts & Culture Salon.
Founder’s Day, a celebration of our school founders Miss Denny and Miss Geoghegan, is held in the fall term.
Heritage pins, which acknowledge a student’s historical familial connection to the School, are presented
during this event.

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3.0 Daily Operations
Hours of Operations
The school day begins at 8:00am with ends at 3:00pm. Homeroom Teacher / Faculty Advisor (FA) attendance
is taken at 8:00am. After school activities generally begin at 3:30pm Monday through Thursday. Times for
practices, rehearsals or games will be outlined by the teacher or coach.
Junior School has early dismissal on a Friday once a month at 2:30pm. Please refer to the School calendar on
our website for Early Dismissal dates.
3.1 Attendance
Late Arrivals
In the Junior School, if a student is going to be (or is already) late for class, there are two processes in place.
For parents of our Junior School students, we ask that you email your child’s teacher in advance and copy our
School Secretary. If you are dropping off your child late, please email our School Secretary as attendance has
already been taken.
When our Intermediate students are arriving late for class, we ask that they check in with the School
Secretary in The Learning Centre so that she can correct the attendance.
In Junior School, when students are consistently late, parents will be contacted to develop a plan for punctual
arrival.
In Senior School, students arriving after 8:00am must go to the Senior School Office to check in. The student
will not be allowed in class without informing a member of the Senior School Office team. Senior School
Students who are consistently late (more than twice) will be assigned study hall or another appropriate task.
Regular attendance is extremely important to your child’s achievement.
If a student is absent, her/his parent/guardian must phone the school prior to 8:15am. All requests for
homework must be made by 8:30am of that day to the homeroom teacher or Faculty Advisor. Regular
attendance is extremely important to a student’s achievement.
Too many unexcused absences will result in the school repaying a portion of the Education Grant received for
BC students. Please note, this cost will be added to your account.
Student Appointments During School Hours
Parents are asked to schedule all appointments at times when classes are not in session. However, if it is
essential for a student to leave the School early, parents are asked to send their child with a signed note or
email the School Secretary (mjurisic@qms.bc.ca) indicating the time of departure. All students will need to
sign out with the School Office prior to leaving the school campus.
Family Holidays During the School Year
It is extremely important your that child does not miss any class when booking family holidays. We ask that
parents please book holidays early to avoid early departures and late returns to school. Extended holidays
are not sanctioned as it makes it very difficult for students to catch up on work missed. Our school year has
extended breaks to allow ample travel time. Students are responsible for any work missed while they are
away on days that are unsanctioned.

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All students are expected to remain in school until dismissal on the last day of each term. Please refer to the
School Calendar. Early dismissal will be granted for family emergencies or medical reasons only. Any special
requests for early departure must be made in writing to the Junior School or Senior School Principal.
Special School Events
A small number of special school-wide events take place in the evening or on weekends, and both Boarders
and Day students may be expected to attend. We expect students to punctually attend all school events
related to their commitment to curricular and extra-curricular participation. Students are asked to at School
on time and in appropriate uniform for the events including concerts, plays, sports and service events.
It is mandatory that all Grade 8 to 12 students attend the Final Assembly and Speech Day in June. Grade 12
students are expected to attend the Alumnae Weekend celebrations on the first weekend of May, and the
Graduation Banquet held in June.
3.2 Supervision
Early Morning Supervision
The School provides “Before School Supervision” for Primary School children who arrive between 7:50am and
8:00am. Although the school doors are usually open, teachers are often away from their classroom preparing
materials for the day. Therefore, it is not safe for children to enter the classrooms. A designated supervisor
outside the Primary Centre will ensure that all Primary students are properly supervised and cared for until
classes begin at 8:00am.
Intermediate students who arrive before the first bell at 7:55am will wait outside The Learning Centre in the
designated area until the second bell rings at 8:00am.
After School Care Program (Junior)
After 3:00pm, parents must supervise their own children while at school, whether they be playing on the
school playground, watching a sports event or after music or riding lessons.
The School provides an After School Care Program for those Junior School students whose parents are unable
to pick them up at 3:00pm. The After School Care program runs from 3:15pm–5:00pm, Monday to Friday.
Although this is a drop-in program, we appreciate knowing student numbers ahead of time. A letter will be
sent home prior to the start of the school year for parents to indicate their child’s attendance in After School
Care. There is a charge of $10.00 per child per session. Students registered in After School Care will receive a
nutritious snack and will participate in organized activities.
We provide a homework club from 3:15pm–4:00pm for Intermediate students who stay on campus after
3:15pm. This is a mandatory club for any Intermediate student who must stay after school. Any student may
be invited to join the homework club by either their parents or their teachers. After 4:00pm, only those
children whose parents are unable to pick them up then join the After School Care Program.
Junior School students are not allowed in Residence after school without prior permission from the Director
of Residential Life and the Junior School Principal.
After School Supervision (Senior)
Day students in Grades 8 to 12 are welcome to remain on campus after school to receive extra help/tutoring,
participate in athletics, riding, fine arts, and clubs. Students staying at school to participate in a school activity
or are awaiting pick up are expected to stay on campus. If a day student is staying late for an extracurricular
activity and does not live in the area, parents/guardians may request their daughter to stay over in residence.
Please direct your request to the Director of Residential Life.

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3.3 The School Shop & Uniforms
The School Shop
All uniform items are available through The School Shop, with the exception of shoes. The School Shop is
located behind Founders’ Hall.
Our School Shop is open during the regular school year on
Mondays 7:45am–1:45pm (closed for lunch 11:15am–11:45am)
Wednesdays and Thursdays 9:00am–4:00pm (closed for lunch 12:45pm–1:45pm)
School Shop hours for late summer and school start-up will be posted on our website at www.qms.bc.ca.
The Unicycler Shop
The Unicycler is a program that offers previously owned uniform items at discounted prices. QMS uniform
items are sold on a consignment basis whereby parents submit items and collect payment upon the sale of
the item. This program is operated by the Parents’ Association.
The Unicycler Shop is open during the regular school year on Tuesdays 2:45pm–3:15pm and Thursdays
7:50am–8:10am.
Uniform Requirements
Uniforms promote the sharing of a common outlook, behaviour and attitude within the school, and eliminate
unhealthy competition in dress. Students are expected to be in proper uniform every school day and dress
modestly. All uniforms must be maintained and cleaned on a regular basis.
Students are asked to travel to and from the school in correct uniform. This means that non-uniform items
are not permitted. Ski jackets will be permitted during extremely cold weather and QMS will notify parents
and students when this is applicable.
FULL DRESS uniform (Centennials) must be worn Monday and Friday of every week, for assemblies, and for
all field trips unless casual or rain gear is more suitable and has been specified in the letter sent home.
Please ensure that all items of clothing are clearly marked with the student’s name, both surname and first
name. During each term, many articles of clothing find their way to the Lost & Found boxes on campus. If
your child misplaces an item of clothing, please ensure that you or your child check the Lost & Found
containers. At the end of each term, many items remain unclaimed. We will make every effort to return lost
items to their owners, however, items that are not claimed will be packed up during Christmas and Spring
Breaks and donated to The Unicycler store or given to charity.
A uniform committee annually reviews uniform requirements and any changes to the uniform will be
communicated to parents/guardians in a timely manner.
Itemized Junior School Uniform List (please read this carefully)
Preschool/Junior Kindergarten Program—all year
Girls Boys
 black, beige or gray slacks, skirt or tunic dress
 white golf shirts or turtlenecks
 green QMS sweater/vest/fleece
 black dress shoes or runners
 green QMS raincoat (optional)
 black, beige or grey slacks/shorts
 white golf shirts or turtlenecks
 green QMS sweater/vest/fleece
 black dress shoes or runners
 green QMS raincoat (optional)

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Junior School K—Grade 7 GIRLS
Winter Uniform (acceptable year round)
Centennial Days—Monday & Friday Tuesday, Wednesday & Thursday
Junior School K—Grade 7 BOYS
Winter Uniform (acceptable year round)
Centennial Days—Monday & Friday Tuesday, Wednesday & Thursday
Junior School K—Grade 7
Summer Uniform
Additional uniform options permitted during the months of September, October, May and June
Girls Boys
 Centennial tartan tunic (K–Grade 3) or
black dress pants (optional)
 Centennial kilt (Grades 4–7) or
 Long green socks or leotards/tights
 White long sleeved dress shirt
 House tie
 Blazer (not to be worn in Kindergarten)
 QMS cardigan or sweater
 QMS school coat
 Black leather, polishable, flat or low-heeled shoes
 Centennial tartan tunic (K–Grade 3) or
black dress pants
 Centennial kilt (Grades 4–7) or
 Long green socks or leotards/tights
 White QMS golf shirt or QMS turtleneck
 QMS fleece jacket
 QMS cardigan or pull-over sweater
 QMS school coat
 Black leather, polishable, flat or low-heeled shoes
 Grey dress pants
 Grey socks
 White long sleeved dress shirt
 House tie
 Blazer (not to be worn in Kindergarten)
 QMS pull over vest or sweater
 QMS school coat
 Black leather, polishable lace up or slip on shoes
 Grey dress pants
 Grey socks
 White QMS golf shirt or QMS turtleneck
 QMS fleece jacket
 QMS pull over vest or sweater
 QMS school coat
 Black leather, polishable lace up or slip on shoes
 Green walking shorts
 Short white socks
 White short-sleeved dress shirt
 No black dress pants permitted on Mondays and
Fridays
 Green or grey walking shorts
 Short white socks
 White short-sleeved dress shirt

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K–Grade 7 PE Uniform—ALL year
Girls
 QMS PE T-shirt
 QMS PE shorts
 QMS Sweat pants and hoodie
 Track suit (optional for teams)
 QMS Spirit shirt (for spirit events)
 White athletic socks
 Non-marking lace up athletic shoes (Velcro runners
are encouraged for K–3)
Boys
 QMS PE T-shirt
 QMS PE shorts
 QMS Sweat pants and hoodie
 Track suit (optional for teams)
 QMS Spirit shirt (for spirit events)
 White athletic socks
 Non-marking lace up athletic shoes (Velcro runners
are encouraged for K–3)
NOTE: Primary children will also require outdoor boots/shoes for outside use. Regular indoor shoes are
required during class time.
Grades 8–12 Uniform—ALL year
1 - White short/long sleeved blouse
3 - White Turtlenecks and/or Golf Shirts
1 - Blazer
1 - Kilt & Kilt Pin
1 - Black QMS dress pants (optional)
4 - Pairs long, green socks
1 - Green vest/pullover/cardigan
1 - Tie (QMS House colour)
1 - QMS coat (optional)
1 - Black jacket*
1 - QMS Fleece and/or black vest (optional)
1 – Black QMS Track Suit (mandatory for those on sports teams)
*All Senior School students are required to bring a black all-weather jacket. Appropriate jackets will be plain
black in colour, will not display a prominent design or brand logo (other than QMS) and will be suitable for our
weather climate.
All Senior School Students—PE Strip Uniform
The QMS PE uniform consists of shorts, long sleeve and short sleeve t-shirt, grey track pant and grey hoodie,
all with the QMS logo. White non-skid running shoes and a modest one or two piece bathing suit are also
required.
All Senior School Students—Sports Uniform
If students are on a sports team, they must purchase a black QMS track suit.
Grade 12 Students only—Uniform Requirement
The Grade 12 students wear a burgundy, rather than green, tie, vest, pullover, cardigan and socks throughout
the year. Grade 12’s may also wear their graduation hoodies on non-Centennial days. These hoodies are
ordered in October each year by the Grad Committee. A QMS golf shirt must be worn under the hoodie.

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All Equestrian Students—Equestrian Uniform
The riding uniform may only be worn on days a student has a lesson within the instructional hours, 8:00am –
3:00pm. The equestrian riding jacket may be worn only with the regular uniform on Tuesday, Wednesday or
Thursday, or on any day with the riding uniform. Students must wear their blazer with their riding uniform to
chapel on Mondays and Fridays.
 Riding Breeches (tan in colour)
 Long or short sleeved equestrian shirt
 Paddock boots (½” heel required)
 ½ chaps
 ASTM approved helmet
 Riding gloves
 No hoodies are to be worn in the stables.
Uniform Expectations
ALL Students
In addition to the itemized list on the previous page, we hold the following expectations:
 Full Centennial Dress uniform includes blazer, tie, long sleeved dress shirt, and kilt (with kilt pin) or
black pants (grey pants for boys) and must be worn on Mondays and Fridays. Senior School riding
students must wear their blazers to Chapel on Mondays
 Girls must wear the kilt on all formal occasions
 All kilt hems should be just above the knees
 On Tuesday, Wednesday and Thursday, students may wear black pants or the kilt with their dress
shirt and tie, or golf shirt. Grade 12 students may wear their graduation hoodies on these days
 If, at any time, a student chooses to wear a long or short sleeve blouse/shirt, a tie must also be worn
 Hats are not to be worn in school. The QMS cap or toque may be worn outside
 Shoes are to be flat or low heeled (max. 1.5”/4 cm heels) black leather dress shoes (penny loafers or
other plain slip-ons). Boots, fashion sneakers or sandals are not allowed. Shoes must be free of
adornments that are not black
 Acceptable nail polish is a modest pale colour. Bright colors are not acceptable
 No visible tattoos, nose, eyebrow, tongue studs, rings or body piercing of any kind are allowed while
on campus or, school-sponsored trips, or while traveling to or from school
 Hair must be neat and clear of the face and worn in a modest style
 Hair may be dyed a colour that could pass for a NATURAL hair colour
 Scrunchies or hair slide/clip are permitted in school colours (gold/green/red)
 A small amount of light, conventional make-up is allowed. Use modesty!
 Discreet jewellery may be worn
 Boots and Uggs are not allowed to be worn inside school buildings
 PE strip, including hoodies, may not be worn in other classes
 Only QMS sanctioned pins and buttons may be worn on student blazers
Uniform—Junior Girls only
 Girls are not permitted to wear nail polish except for a modest pale colour to School or related functions
 Discreet jewellery (a watch, a single, plain, small necklace to be worn beneath the shirt, a single discreet
bracelet, one small pair of earrings — one in each ear lobe)

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3.4 Lunch Program
All ECE, Junior and Senior School students are provided with daily nutritious snacks. All students participate
in our Lunch Program, which includes a main entrée, soup, sandwich/salad bar and fruit.
Lunch is prepared by Dana Hospitality LP food services staff and served cafeteria style in Karin Quinn and
Glide Hall. Special dietary needs can be accommodated through discussion with the Dana Hospitality Chef
Manager, Hannah Romero at romeroha@danahospitality.ca.
For those students taking a late bus home due to after school events, snacks are provided after 3:30pm.
3.5 School Supplies
KINDERGARTEN–GRADE 3
All Primary students will have the same school supplies given to them by their teachers on the first day of
school. Please do not purchase any supplies for students in Kindergarten to Grade 3. Supplies will be pre-
purchased and charged to your School Account (the cost range is $30–$65, depending on your child’s grade).
GRADE 4–7
Classroom supply lists for intermediate students are provided in Appendix 1 of this handbook. Please refer to
this list for purchasing your child’s school supplies for the year.
All ECE and Junior School students are required to have an Emergency Comfort Kit. Please ensure your child is
provided with one at the beginning of each school year. An itemized list can be found in Section 10.0 of this
handbook.
Senior School
Senior School students need to arrive on the first day with a binder for each subject, paper and writing
utensils. School supplies can be bought locally. Students may be required to purchase course specific
materials; subject specific school supply lists, if necessary, will be provided by the teacher on the first day.
Grade 11 and 12 students enrolled in PE will be charged a physical education fee of $120 each year, as most
of these lifetime activities will occur off campus. A letter outlining the program will go out to these parents at
the beginning of the year.

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Technology Use (BYOL)
QMS has a mandatory Bring Your Own Laptop Program for students in Grades 7 to 12. Students are
encouraged to bring their own laptop to school on a daily basis.
PC Apple Mac
Minimum Recommended Minimum Recommended
Processor Intel i3 Intel i5 + Intel Core 2 Duo Intel i5 +
Hard Drive 80 GB 128 GB + 80 GB 128 GB +
Memory 2 GB 4 GB + 2 GB 4 GB +
Wireless
802.11 b,g with
support for WPA
& WPA2
Encryption
802.11 b,g,n with
support for WPA
& WPA2
Encryption
802.11 b,g with
support for WPA
& WPA2
Encryption
802.11 b,g,n with
support for WPA & WPA2
Encryption
Battery 4 Hours Life 8 + Hours Life 4 Hours Life 8 + Hours Life
Operating
System
Windows 7
Windows 7 or
Higher
OS 10.6 Snow
Leopard
OS 10.6 Snow
Leopard or Higher
Antivirus
Commercial (paid)
antivirus with
malware
protection
Norton Antivirus
with definitions
updated daily
Commercial (paid)
antivirus with
malware
protection
Norton Antivirus with
definitions updated daily
Web Browsers
Internet Explorer,
Chrome and
Firefox
Internet Explorer,
Chrome and
Firefox
Safari, Chrome
and Firefox
Safari, Chrome and
Firefox
Video Player VLC Player VLC Player VLC Player VLC Player
Office
Will be provided
free of charge to
enrolled students
Will be provided
free of charge to
enrolled students
Will be provided
free of charge to
enrolled students
Will be provided free of
charge to enrolled
students
1) The recommended spec computers provide better performance and will provide a longer service life
before they become outdated. The minimum spec computers will still be perfectly satisfactory for
school use.
2) Technology changes faster than school handbooks can be updated and therefore we can’t give
specific brand recommendations. However, we are working with the manufacturers on some
recommended models with discounted prices / free add-ons. Please check your email.
Checklist
1) Should a student machine not meet the minimum QMS laptop standards, the option to use a local
computer company to prepare the machine will be provided (at a cost to the student).
2) Student computer operating systems need to be set to English (Canadian) for use in the classroom.
3) This laptop must be fully charged each day. Additional charging of laptops may occur at the
discretion of the teacher and only in assigned locations.
4) Ensure that games, trial software, viruses, etc. do not hamper laptop performance/learning
opportunities in the classroom.

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5) Any laptops with illegitimate or unlicensed versions of operating systems (OS) or programs requiring
service for hard drive failure will be repaired/ serviced by local computer company. The cost of
repairs and purchasing of licensed versions of those products will be charged to the student’s
account.
6) Questions concerning student laptop suitability can be directed to helpdesk@qms.bc.ca.
Textbooks/Textbook Damage
All students are provided with a copy of the required textbook(s) for each of their courses. Students are
expected to treat all school property with respect and will be charged for lost or damaged textbooks.
Locks and Lockers (Intermediate & Senior School)
At the beginning of the year, lockers are assigned to students. Students may be expected to share a full
locker with another student, depending on enrolment.
 School lockers are school property and are subject to searches by Administration at any time.
 Only school-issued locks may be used. The first lock is free, but if it is lost there will be a replacement
charge.
 Students are responsible for any damage caused to their locker and will be charged accordingly.
Valuables
Unfortunately, every year a few students have items of value go missing. To prevent this, valuables should be
left at home or locked in a school locker during school hours. Students should not give out lock combinations
to others. All uniform items, electronics and personal items must be labelled.
Students are asked to
 Leave valuables at home or locked in your Residence room during the school day
 Keep locker combinations confidential
 Leave all wallets, watches and rings in a locked locker when in PE class

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4.0 Academic Program – Procedures
4.1 Homework Expectations
Junior School
During their time in the Junior School, students are encouraged and taught to apply appropriate study skills.
These skills are reinforced regularly, and the consistent use of the Student Agenda helps establish habits
around personal responsibility.
There are several reasons why teachers give homework. For example, teachers will assign homework to
provide extra practice where repetition is known to improve certain skills. Homework may also be assigned
to extend students’ thinking beyond the classroom, to allow for completion of project work, and finally, to
allow students more time to complete their assignments. In the intermediate grades, students are
encouraged to take further responsibility for their learning by adhering to timelines and due dates for
homework. In addition, test preparation and test-taking skills are reinforced so that intermediate students
can approach these tasks with confidence.
If a student is spending excessive time on homework, it is a good idea to discuss this with the teacher. Some
adjustments may be necessary, and good communication between parents and teachers can help to support
a manageable homework schedule.
If specific homework does not require much time, students can use the balance of time for reviewing
classroom work, organizing binders or preparing for tests. Every student in Grades 1 to 7/8 should read or be
read to for at least 20 minutes per day at home.
How Much Homework?
Kindergarten to Grade 2
Primary teachers send homework calendars home to parents and students. This is a list of activities that
parents may choose to do with their children. There is an expectation that children read, or are read to,
every day at home.
Grade 3
A maximum of 20-30 minutes per night, excluding weekends. Every Monday, the students receive a
“homework package” that is due at the end of the week. The package consists of up to four double-sided
worksheets and covers spelling, reading, writing and math. There is also an expectation that children read, or
are read to, every day at home.
Grade 4
A maximum of 30-40 minutes per night. Each night will include no more than two subjects as decided by the
homeroom and specialist teachers.
Grade 5
A maximum of 40-50 minutes per night. The amount of time gradually increases throughout the year. Each
evening will include different subject work as assigned.
Grades 6-7
A maximum of 60-75 minutes per night. The amount of time gradually increases throughout the year. Each
evening will include different subject work as assigned.

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Senior School
It is our fundamental belief that a successful education requires a three-way partnership between student,
parents and the School. Parents and teachers are encouraged to develop open lines of communication in
order to address any questions or areas of concern at the earliest possible state. Should parents have any
questions, we recommend they contact their daughter’s subject teacher or Faculty Advisor.
Depending upon the academic needs of each student, extra-curricular circumstances and time of the year,
homework assignments can vary. Daily homework should range from a minimum of one (1) hour for Grade 8
students up to a minimum of two (2) hours for Grade 12 students.
Parental Involvement with Homework
Monitoring homework is an important part of parental support for students. We ask parents to resist the
temptation to become overly involved and complete significant portions of their child's homework. This
“help” can actually contribute to feelings of inadequacy, a condition of learned helplessness, or mistrust
among peers. Additionally, it obscures the teacher's understanding of the progress that the student is
making. We understand that parental interest and support is essential if your child is to succeed. Parents can
best help in the following ways:
a) Establish the expectation that homework happens every day, at the same time, in the same place.
b) Ensure that homework time is quiet time.
c) Be interested in what your child is doing. Ask questions about the homework and remind your child
that there are probably specific criteria for any project work. Teachers will have reviewed this criteria
with students prior to assigning project work.
d) Convey the message that the child can and will get it all done. Be positive!
e) Monitor your child’s homework experience and communicate any concerns to his or her teacher.
All teachers welcome comments or questions from parents and are eager to clarify expectations and discuss
ways to help reduce anxieties related to homework completion.
Student Agendas
Student Agendas are required for all Junior School students beginning in Grade 2 and will be distributed in
the homeroom. "Back and Forth Books" or bags are used in Kindergarten and Grade 1. The student agenda
enables students to keep a record of homework, assignments and due dates. Parents are encouraged to use
the agenda to communicate with teachers. Parents will also find the agenda helpful in monitoring progress
and expectations. Students must have their agenda book checked and signed each evening by a parent.
Important information about the school is contained in the front of the agenda for handy reference.
In Senior School, all students are encouraged to use an agenda to keep track of homework and school
commitments. Agenda use is required for all students in Grades 8 and 9. Student Agendas are available at the
School Shop in September. A student having difficulty meeting homework expectations may be required to
use her agenda as a means of communication with her teachers and parents or Residence Staff.
Homework Club
We provide a homework club from 3:15pm–4:00pm for Intermediate students who stay on campus after
3:15pm. This is a mandatory club for any Intermediate student who must stay after school. Any student may
be invited to join the homework club by either their parents or their teachers. After 4:00pm, only those
children whose parents are unable to pick them up then join the After School Care Program.
Prior to the start of school in September, parents will be supplied with more information on After School
Care and the Homework Club.

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Academic Help—Senior School
To support your daughter’s academic success, QMS teachers offer tutorial support in the subject classroom
from 3:00pm–4:00pm Monday to Thursday for Senior Students.
4.2 Reporting to Parents
Reporting on Student Progress and Achievement
Reporting to parents and guardians about student progress is an important part of the teaching-learning
feedback cycle. Communication to parents regarding their child’s academic achievements and social and
emotional growth is accomplished in many ways. Queen Margaret's Junior School sends home reports on
progress and achievement several times during the year. These include a combination of interim reports,
which are a general checklist of skills and attitudes and more formal structured reports, which report on
achievement. Teachers may also use phone calls or email to communicate student progress, or they may
request a conference with parents in order to develop action plans to address areas of concern. Parent-
teacher conferences and student-led conferences are also scheduled. Formal report cards are issued at the
end of each term. At any time during the year, you may contact the School and ask to speak to a teacher
about your child’s progress. We believe that it takes the teacher, the student and the parents or guardians to
ensure that each student reaches his or her full potential. Together, we make an amazing team.
Parent Information Evening
These evenings are scheduled early in the school year and provide an opportunity for parents to learn about
the various courses their children are taking and the specific expectations held by the subject
area/homeroom teachers. The Senior School Parent Information Evening is scheduled for during the first
week of school, on Thursday, September 10. The Junior School Parent Information Evening, scheduled for
Thursday, September 24, will be followed by the Parent Association’s Wine & Cheese event. Senior School
parents are invited to attend the Wine & Cheese event.
Parent/Teacher Conferences & Student-Led Conferences
Parent/teacher conferences for both Junior and Senior School students are conducted along traditional lines
and are usually scheduled at the end of the first term. These conferences are the ideal opportunity to discuss
a student’s achievement and ways to support learning at home. Parents or guardians can ask for a
conference at any time during the year. Teachers may also ask parents or guardians to come in for a
conference to plan for the success of the student at any time during the year.
During the Junior School Student-Led Conferences in March, the student is “in charge” of leading the parent
through a portfolio of selected work. This is an opportunity for students to share their work with their
parents, describe their overall learning progress and set some learning goals. This leadership opportunity
builds self-confidence and pride of accomplishment, while enhancing your understanding of your child’s
learning. It is not an appropriate time to discuss a student’s achievement with the teacher. If you would like
to know more about a student’s achievement, please make an appointment with the teacher(s).
Junior School
Formal Reporting takes place three times per year in December, March and June. Parent-Teacher Interviews
take place in late November. Report card formats for Primary and Intermediate students are detailed below.
Primary Students (Kindergarten–Grade 3)
In Kindergarten–Grade 3, teachers evaluate their students’ progress using a variety of measurement tools,
including comparison to the performance standards published by the Ministry of Education, teacher-created
checklists, student-generated goals, and the widely held expectations for students of a particular age group.
As noted above, these assessments are reported through interim and formal reports throughout the year.

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For students in Kindergarten–Grade 3, formal report cards do not use letter grades. Instead, they contain a
performance scale indicating progress or achievement against specific learning expectations (outcomes). This
scale is accompanied by anecdotal comments that provide further information. This information should
describe:
 What a student is able to do
 Areas of learning that require further attention
 Ways to support a student in his or her learning
Intermediate Students (Grades 4–7)
As with the Primary grades, teachers use a wide variety of assessment tools to gather information about the
progress of each child. The teacher then reports this information on interim and formal reports. The formal
reports will describe:
 What a student is able to do
 Areas of learning that require further attention
 Ways to support a student in his or her learning
In addition, students in Grades 4-7 will receive letter grades that indicate achievement as measured against a
standard. The letter grades and percentage marks are listed below.
A 86% to 100% Excellent
B 73% to 85% Very Good
C+ 67% to 72% Good
C 60 % to 66% Satisfactory
C- 50% to 59% Minimally Acceptable
I Below 50% In Progress or Incomplete (accompanied by a Student Support Plan)
F Failed to demonstrate acceptable achievement; retroactive change from an
“I” grade in the next reporting period if the Student Support Plan is not
completed successfully.
Senior School (Grades 8–12)
Reporting takes place four times per year. Report Cards go out at both midterm and term end (Nov, Feb,
April, June). Parent-Teacher Interviews take place in late November. Faculty Advisors will be in contact with
parents at various times throughout the year. If you would like an academic update on your daughter in
between reporting timelines, please contact her Faculty Advisor.
The school uses the following grading standards:
Grades 8 -12 Grading Standards
A+ 92% to 100% Outstanding
A 86% to 91% Excellent
B 73% to 85% Very Good
C+ 67% to 72% Good
C 60 % to 66% Satisfactory
C- 50% to 59% Minimally Acceptable
I Incomplete
F Retroactive change from an “I” grade in the next reporting period if
the Student Support Plan is not completed successfully.

31
Effort & Behaviour (Junior and Senior Reports)
Effort marks on the three formal reports in Junior School and four formal reports in Senior School provide an
indication of preparedness, organization and effort. The criteria are listed below.
Excellent (E)
Responsibility: demonstrates an industrious work ethic, ready to work and learn.
Cooperation: a class leader, exemplified by a high degree of positive and meaningful participation initiated by
the student.
Independence: a keen and enthusiastic learner actively seeking out personal growth and learning
opportunities.
Good (G)
Responsibility: all assignments turned in, ready to work and learn.
Cooperation: works well with other students and teachers, participates in class in a meaningful way.
Independence: a self-directed learner, takes appropriate initiative and responsibility for learning.
Satisfactory (S)
Responsibility: most assignments turned in, usually ready to work and learn.
Cooperation: usually works well with other students and teacher(s).
Independence: often requires direction.
Needs improvement (N)
Responsibility: most assignments missing, frequently not ready to work and learn.
Cooperation: does not work well with other students or teacher(s).
Independence: needs one-on-one attention most of the time.
4.3 QMS Academic Awards
Honour Roll
Permanent Honor Roll status will be awarded to students beginning in Grade 6. Students’ names will be
posted in the Permanent Achievement Books and these students will be publicly recognized at the Final
Assembly in June.
Criteria
Grade 6-7: Must achieve an 86% average for the year-end marks in the five core academic subjects.
Grade 8–10: Must achieve an average of 86% or above (Honour Roll) or 92% and above (Honours with
Distinction) in the following five (5) core academic subjects, English, Math, Science, Socials, 2nd
Language. A
student must also qualify for Merit Roll.
Grade 11: Must achieve an average of 86% or above (Honour Roll) or 92% and above (Honours with
Distinction) in the following four (4) core academic subjects, English, Math, Science, Social, plus the next best
mark in an academic subject . A student must also qualify for Merit Roll.
Grade 12: Must achieve an average of 86% or above (Honour Roll) or 92% and above (Honours with
Distinction) in four (4) academic subjects* including English plus the three (3) best academic subjects. A
student must also qualify for Merit Roll.
*There may be special circumstances where a Grade 12 student has completed a Grade 12 core course(s) in
Grade 11 and is only taking three (3) academic core subjects in Grade 12. In this case, her academic average
will be based on the three (3) academic core subjects. A student’s average cannot be based on less than
three (3) core academic subjects.

32
In addition, an Honours with Distinction Dinner for Senior Students is held for those students achieving this
designation at mid-year.
Merit Roll
Permanent Merit Roll status will be awarded to students who achieve Merit Roll or a combination of Merit
and Honour Roll in all terms during the school year. Students’ names will be posted in the Permanent
Achievement Books and these students will be publicly recognized at the Final Assembly in June.
A student qualifies for Merit Roll if she has effort marks of Excellent or Good. In Senior School, a student
must have completed 20 Service Hours to qualify for Merit Roll at year-end.
Recognition Assemblies
Each term throughout the School Year will conclude with a Recognition Assembly in both Primary School and
Intermediate School.
During the Primary Recognition Assemblies, students are recognized for participation on sports teams or
special activities, sibling pins are presented and student presentations of learning are celebrated.
Intermediate Recognition Assemblies include recognition of students receiving effort awards and
participation on sports teams or special activities. In addition, student choice awards for Service and
Sportsmanship are awarded in Grades 6 to 7. Student presentations of learning are also celebrated.
Senior School Recognition Assemblies take place twice a year. At the mid-year assembly students are
awarded certificates and pins for academic and athletic excellence. The end of year recognition assembly
honours students for their academic performance and their participation in extracurricular activities.
Year End Awards and Final Assemblies
Special recognition of student achievement will be made at the Junior School Closing Ceremonies, the Senior
School Final Assembly, and Speech Day in June. Various awards and presentations will honour outstanding
achievement and effort in academics, athletics, fine arts, service and citizenship.
All students in Kindergarten to Grade 6 will receive individualized certificates of recognition at the Junior
School Closing Ceremonies. Grade 7 students receive book awards from the QMS Parents’ Association.
Speech Day also includes the presentation of graduation certificates to our Grade 12 students.
4.4 Library Access & Resources
Queen Margaret’s School has two libraries on campus. The Wanner Family Library in the Primary Centre
houses books for Preschool to Grade 3 students, whereas the Grade 4 through Grade 12 library resources are
located in The Learning Centre. Primary and Intermediate students have regular library classes with the
school librarian. During these lessons, the librarian teaches various library skills as well as assists students
with personalized choices of reading materials.
At the Senior School level, students have access to relevant and engaging fiction and non-fiction texts to
support their course content and recreational reading.

33
4.5 Outdoor Education Information
Queen Margaret’s School is proud to offer a wide range of outdoor education activities. Our youngest
students begin with local hikes and visits to sites worthy of scientific, social or historical study. By the time
students complete the primary program, they will have enjoyed day camps, tours to ecological reserves and
scientific outings to examine local salmon streams.
During the intermediate years, students continue to learn in the great outdoors. They enjoy overnight
camping trips at various Vancouver Island camps such as Camp Thunderbird and Camp Qwanoes. These
experiences enable students to develop specific outdoor skills while making connections to curricular
outcomes.
As part of our Outdoor Education Leadership program, Senior School students in Grades 8-12 participate in a
four- to five-day outdoor education experience at Strathcona Park Lodge in Campbell River. Grade 8 students
will engage in an exploratory program, while Grades 9 through 12 will participate in a one-credit compulsory
outdoor leadership course. Parents can visit the Strathcona Park Lodge Website at: www.strathcona.bc.ca
The cost of outdoor education activities is covered by the mandatory Junior/Senior School Activity Fee, which
will appear on parents’ school fee invoice. All food, transportation, instructors, technical and safety
equipment (ropes, harnesses, helmets, PFDs, etc.) are provided.
Please refer to the appropriate packing list for each Outdoor Education program, found in Appendix 2. It is
extremely important that students have the proper equipment. The school has some equipment for rent,
which will be made available to students on a first-come, first-serve basis. Proper clothing is essential.
**Please note: Waterproof Rain Jackets, Rain Pants, and a sleeping bag rated to -5 degrees Celsius are
mandatory safety equipment for all Senior Students.
Mandatory permission forms and organizational waivers will be sent home in September. Parents are asked
to ensure that these forms are reviewed, signed and returned to the school in a timely manner.
Grades 4 to 6 Outdoor Education: CAMP QWANOES, Crofton, BC
Grade 4: Thursday to Friday, October 8–9, 2015 (one overnight)
Grades 5 & 6: Wednesday to Friday, October 7–9, 2015 (two overnights)
The students will take part in different outdoor activities, team building sessions, and challenging physical
activities. In particular, we have booked sessions for ocean kayaking, hiking and archery. Students will also
participate in campfires and laser tag. Onsite there are natural woods, creeks and oceanfront access.
Grade 7 Outdoor Education: CAMP THUNDERBIRD, Sooke, BC
Wednesday to Friday, September 16–18, 2015 (two overnights)
The students will rotate through different outdoor activities, team building sessions and challenging physical
activities. In particular, we have booked sessions in orienteering, kayaking and archery. Students will also
participate in high ropes training, campfires and swimming. Onsite, there is a climbing wall, natural woods,
creeks and a lake.

34
Outdoor Leadership 8: Exploratory Program, STRATHCONA PARK LODGE
Dates: October 13–16, 2015
This course will provide students with an opportunity to experience outdoor education, leadership and
collaborative learning at Strathcona Park Lodge. Students will challenge themselves through a variety of
outdoor activities including canoeing, kayaking and high ropes initiatives. Through these experiences,
students will begin to develop an emerging understanding of personal and group leadership skills. The “Art in
the Park” program, will support students in developing an appreciation and awareness of human interaction
with the natural environment.
Outdoor Leadership 9: Facing Challenges, STRATHCONA PARK LODGE
Dates: October 26–30, 2015
This is an introductory course designed to help build the core competencies of thinking and communication
while simultaneously developing students’ personal understanding of leadership in the outdoors at
Strathcona Park Lodge. Students will be introduced to basic outdoor education planning and safety,
leadership skills and the fundamentals of outdoor wilderness survival. Additionally, students will become
familiar with the social, cultural, economic and historical significance of the local environment on Vancouver
Island. Environmental sustainability and First Nations’ relationship to the environment will be introduced to
students during a wilderness skills workshop and day trip to the Campbell River Museum. Through their
experiences, students will apply new strategies to a range of situations and explore their personal learning
from the perspective of a goal setting and self-reflection.
Outdoor Leadership 10: Building Confidence, STRATHCONA PARK LODGE
Dates: May 16–20, 2016
This course is the second outdoor education leadership course in a series of four. Outdoor Leadership 10 is
designed to help build upon the core competencies of thinking and communication awhile simultaneously
improving students’ confidence and leadership in the outdoors. In addition to developing their collaborative
group communication and leadership skills, students will also develop the foundational risk management and
basic technical skills that are necessary for a short outdoor expedition (hiking, caving or rock climbing).
Developing an appreciation for the natural environment and an understanding of environmental concerns
will also form a central aspect of this course. By the end of their outdoor education experience, students will
be able to apply new leadership strategies to a range of situations in the outdoors and explore their
understanding of personal growth and group development through a process of critical reflection.
Outdoor Leadership 11: Building Relationships, STRATHCONA PARK LODGE
Dates: May 16–20, 2016
This course is the third outdoor education leadership course in a series of four. Outdoor Leadership 11 is
designed to help build upon the core competencies of thinking, and communication while simultaneously
developing students’ leadership facilitation and wilderness expedition skills. Students will develop an
appreciation for the historical, social, cultural and economic significance of the local environment to First
Nations communities on Vancouver Island. Additionally, students will build upon their group and personal
leadership skills and further develop a repertoire of technical outdoor skills while sea kayaking or ocean
canoeing in Nootka Sound. Through critical thinking and reflection, students will develop an appreciation for
issues related to cultural preservation, adaptation to the environment and reliance on the environment for
survival. Finally, students will apply the tools and processes of leadership, including communication,
facilitation, conflict resolution and self-reflection, to their outdoor experience.

35
Outdoor Leadership 12, STRATHCONA PARK LODGE
Dates: September 15–18, 2015
This course is the fourth outdoor education leadership course in a series of four. Outdoor Leadership 12 is
designed to help build upon the core competencies of thinking, and communication while simultaneously
developing students’ leadership capacity as our graduating class. Students will analyze and evaluate one
facet of the Strathcona Park Lodge community model of environmental sustainability. Through critical
thinking and on-site inquiry, students will engage in an authentic analysis of one of the following areas:
energy use and generation, waste reduction/renewable resources, water conservation, food security,
agriculture or the economics of community living. Moreover, students will consider the importance of
leadership, mentorship and leading by example as they apply their learning to the context of Queen
Margaret’s School in a sustainable school action plan. This will also serve as their graduation legacy project.
Additionally, students will begin the process of critical reflection, SMART goal-setting and action planning
which will continue throughout the school year. Finally, students will include a final reflection in their
Graduation Transitions E-Portfolio.

36
5.0 Student Life
5.1 House System
Every student, faculty and staff member at QMS belongs to a school house. Upon acceptance into the School,
each student is assigned to one of the three Houses for their duration at QMS.
The three houses are St. Hugh’s (Green), St. Michael’s (Red) and St. Gabriel’s (Gold).
Three Spirit Weeks are held each school year. Activities include dress up days, intramural sports, fundraising
and focus on house pride. Student leaders from both the Junior and Senior Schools are involved in the
planning of the activities.
In Junior School, each house has two House Captains who are elected twice each year. These students, under
the direction of a Junior School teacher, work together to plan various events including House Spirit
activities.
House points are awarded at the Junior School level for being a good QMS citizen and contributing to a
positive school culture. House points are tracked in each classroom and at the final assembly, the house with
the most points is awarded the Spirit Cup.
In the Senior School, each house is run by student leaders. These students organize various activities
throughout the year to promote school spirit.
House points are awarded in the Senior School for numerous initiatives including helping around the school
and supporting teacher in extracurricular activities. At the Final Assembly, the house with the most points are
awarded the Spirit Cup.
5.2 Student Leadership
In Junior School, all students are expected to take on a range of classroom-related leadership roles. In Grades
6 and 7, these leadership roles become more formalized as Grade 6’s take on special jobs related to their
duties as Peer Helpers and Grade 7’s develop leadership through House Captain roles and other captain
positions.
In Senior School, there are many student leadership opportunities available to students. Grade 12 students
may apply to become part of our Prefect Council, which consists of Head Girl, Deputy Head Girl, and four or
five Prefects. Members of this Council act as a liaison between the students and the administration. These
students also act as ambassadors for the school.
Students in Grades 8 to 12 may apply for a Student Council position. The Student Council plans school spirit
activities for the students throughout the year. Students from Grades 8 to 12 may also apply to be a School
Captain. Captains assist teachers in planning activities within their subject disciplines. Student leaders
participate in leadership summits throughout the year. Each year, students in Grades 10 and 11 may apply
for a delegate position on a three-week leadership exchange to Trafalgar Castle School in Whitby, Ontario.
Successful students complete a leadership growth plan.
5.3 Service Activities and Events
Please refer to Section 2.5 of this handbook for further details.

37
5.4 Assemblies
Junior School
Regular assemblies are held approximately every three to five weeks. Assemblies are a chance to bring the
Junior School students and teachers together to share important news, celebrate successes and enjoy
student entertainment. Parents are welcome to attend all assemblies.
Senior School
Assemblies are held on a regular basis and include academic/athletic awards and recognition assemblies. As
much as possible, assemblies are held during non-academic time. Please refer to the school calendar on the
website and/or the Royal Reminder for assembly dates.
5.5 Chapel
Our chapel services are held in a beautiful fir log chapel which was built in 1934. This wonderful structure is a
designated Heritage building in the City of Duncan. The QMS chapel is historically Anglican, yet our school
welcomes and respects all faiths. It is a sanctuary and place of worship and is frequently used by returning
Alumni. It is one of the most important traditions of our school and continues to provide a spiritual centre for
our students, faculty and staff.
Junior School
Our weekly chapel service is held once a week and is conducted by one of the teachers or the Junior School
Principal. Each service attends to some aspect of the moral character or spiritual development of the
students. Topics such as sharing, forgiveness, helping others, believing in yourself, peace, making a
commitment, and soon, are chosen. We also learn about the significance of many special holidays and try to
maintain a multicultural or multiethnic approach. Parents are welcome to join us for chapel.
Senior School
All Senior School students are expected to attend Chapel services once a week. Moral, spiritual and ethical
issues of relevance to today’s students are presented during Chapel. Each year we choose a Chapel Theme,
and the Chapel speeches center around this theme. An Anglican minister presides over special school
services.
5.6 Extra-curricular Activities & Clubs
At QMS, we acknowledge that a student’s personal development and growth can be enriched in many ways.
This includes making a commitment and contribution to the wider school community. We expect each
student to take advantage of the many opportunities offered at Queen Margaret’s School and to participate
in a variety of extra-curricular activities throughout the school year. Students are to display respect for others
and sportsmanship in all activities.
In Grades 4 through 7, multi-grade clubs are offered once per week. Different clubs are offered during each
term, as determined by student and teacher interest. A range of clubs include activities to engage students in
sports, exploratory learning and service.
In Senior School, students must enroll in at least ONE (1) sport and a second sport or club a year. Team sport
and fitness activities are described in more detail in Section 2.3.

38
Junior School Extra Curricular Sports & Clubs may include
Extra-Curricular Sports Clubs
Cross Country JK Buddies Club
Field Hockey Outdoor Explorers Club
Basketball Art Club
Volleyball Long Distance
Running Club
Soccer Bookworms Club
Track & Field Chess Club
Senior School Club Activities may include
Activities Councils Clubs
Chapel & Jazz Choir Equestrian Council Drama Club
Concert Band Prefect Council Global Issues Club
Grad Committee Residential Council Green Team
Model United Nations Student Council Japanese Club
Pottery Club Photography Club
Service Activities Robotics Club
Yearbook Club
5.7 Field Trips / Guest Speakers
In Junior School, field trips are intended to provide students with experiential learning experiences to
support the curriculum. Trips may include visits to the BC Forest Discovery Centre, Goldstream Provincial
Park, the Royal BC Museum, Chinatown, Swan Lake Christmas Hill Nature Sanctuary, and 4Cats Art Studio.
Guest speakers may include local authors, artists and cover subjects such as personal health and
environmental studies.
In Senior School, guest speakers complement the work of counselors and faculty advisors through
presentations on topics related to student well-being. Field trips offer students opportunities to apply
concepts they are learning in class.
5.8 Band Camp
On September 3, 2015, students in Grades 5 to 7 will be required to attend our Band Camp. Students will
have a chance to work with clinicians and take part in a full band rehearsal to get back into the “swing of
things.” This will be an excellent chance for your son or daughter to meet new classmates and connect with
old ones before school begins. Prior to Band Camp, you can expect information from our Music Teacher
regarding instrument suppliers. Information about the rental or purchase of instruments will be supplied.

39
5.9 Private Music Lessons
Queen Margaret’s School is pleased to be able to offer students an opportunity to study with qualified music
instructors. Private lessons are available on vocals, piano, strings, brass, percussion and woodwind
instruments. Lessons are hosted on campus and take place after academic hours.
Study fees are payable on a monthly basis. Please advise the instructor 24 hours in advance of a scheduled
lesson if your child is unable to attend. Make-up lessons are at the teacher’s discretion, and a missed lesson
without a notice of cancellation will result in the lesson being charged to the student’s account. Students are
allowed one unpaid pre-arranged lesson cancellation per year, with a minimum of one weeks’ notice. Four
week’s paid notice is required to withdraw from lessons. Please contact our QMS Music Director, Mrs. Alison
Hounsome at ahounsome@qms.bc.ca with any questions about this program.
5.10 Grade 12 Graduation
Grad Charge
It is a tradition at QMS for the grad class is to leave a legacy gift. Examples from previous years are the
outdoor classroom, new equipment for classrooms, a greenhouse, etc. To fund this program, a grad fee of
$100 per Grade 12 student is charged. This fee also covers grad gown dry cleaning costs and the caps and
tassels. Other grad costs are offset through a combination of fundraising and the grad dinner ticket cost.
Grad Committee
The Grad Committee is a council made up of Grade 12 students who work together to organize the
Graduation Banquet in June. The committee is responsible for choosing the venue, organizing the event and
fundraising to cover some of the costs. The Committee is led by the Grad Captain, who is appointed by the
Vice-Principal, Student Life.
Graduation Dinner Banquet and Dance
The Graduation Banquet is held annually in June to celebrate the graduates’ years at Queen Margaret’s
School and to honour their family and mentors. The event is hosted by the Grad Committee and is attended
by all graduates and their guests. Grads are allowed to bring approximately four guests; however, we do our
best to accommodate students who wish to bring additional guests.
Graduation Ceremonies / Speech Day
To celebrate the graduation of our Grade 12 students, parents and guests are invited to our annual Speech
Day. Speech Day is where the major awards of the year are presented, followed by the procession of our
graduates and the awarding of their diplomas.

40
6.0 Student Support Services
6.1 Faculty Advisors (Senior School)
Each student is assigned to a teacher on staff who will be her Faculty Advisor. Generally, the student will
have the same Faculty Advisor for her entire time in Senior School. The primary role of the Faculty Advisor is
to act as an advocate for the student and to provide support in her academics. The Faculty Advisor is the
primary line of communication between parents, students, teachers and administration.
Faculty Advisor and Parent Contact:
 Faculty Advisors will contact parents to give a general update on their daughter five times
throughout the year (minimum).
 Please direct initial requests for academic updates or general questions about school life to your
daughter’s Faculty Advisor. After this initial update, parents are asked to direct specific academic
concerns to the particular subject teacher. A list of the teachers will be made available by your
Faculty Advisor. You may request an update on academics at any time.
 Students who have multiple concerns may be referred to our counseling department by the Faculty
Advisor. The school counselor may then be designated as the primary contact person.
Faculty Advisors may also act in other capacities such as mentoring, advising and collecting homework for
absentee students. Regular FA time is built into the student timetable. These sessions involve a variety of
activities, from fun relationship-building games to humanitarian pursuits. We strongly encourage you keep
the lines of communication open between yourself and your daughter’s Faculty Advisor.
6.2 Homeroom Teachers (Junior School)
The Homeroom Teacher plays a significant role in the education and development of each student. This
relationship is often a critical factor in determining the success our students experience at QMS. We expect
our homeroom teachers to know their students’ needs and to contact parents should any academic, social,
emotional or physical issues arise.
6.3 Academic Advising (Senior School)
Our Academic Advisor will support the academic success of your daughter by providing information needed
for graduation, assisting with course selection, providing entrance requirements for post-secondary
institutions, assisting in the post-secondary application process, providing post-secondary scholarship
information and discussing career choices. Our Academic Advisor will meet with each student individually
many times during their Grade 10 through Grade 12 years. Parents may be involved by attending graduation
and post-secondary information sessions, having contact through email, telephone conversations and
personally arranged meetings.
The Academic Advisor, in consultation with the student’s parents, will arrange tutors if academic assistance is
required.
6.4 Learning Assistance
In preparation for post-secondary studies, QMS has rigorous academic expectations. It should be noted that
all students must have the potential to succeed in our program. However, such potential does not preclude
students from experiencing difficulties with the learning process, and where possible, lessons and
expectations may be adapted or significantly modified to assist in overcoming such difficulties. All teachers
will readily give extra assistance and appropriate Learning Support will be made available to the best of the
School’s capacity.

Queen margaret school- handbook2015 16

Queen margaret school- handbook2015 16

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