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What is ERP

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Before
After

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 ERP stands for Enterprise Resource
Planning
 ERP is gate way to integrate the data
and processes of an organization
into single system with all modules
that supports the core business
areas.
 Enterprise Resource
Planning systems cover all basic
functions of an organization

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 Enterprise Resource Planning is
developing into a Multi-Module
 ERP Software allows to integrate all
the operational units such as
financing, human resources,
manufacturing, sales, marketing,
finance & accounting, procurement,
inventory management and so on.

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ERP Vendor

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 ERP Vendors are classifies based upon clients they
service. We have three types of ERP vendors they are
Tier I, Tier II, Tier III. Here we are going to list top ERP
Vendors in the following sectors.
Manufacturing and Distribution Industry.
Transport, Communication, Energy and Sanitary service.
Service Sector
Retail Sector

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SAP Oracle
Micros
oft
Infor Epicor
Netsui
te
lawson Others
Market
Share
30% 21% 15% 2% 3% 2% 2% 25%
SAP Oracle
Micros
oft
Infor QAD SAGE lawson Others
Market
Share
31% 22% 22% 2% 2% 2% 2% 17%
Top ERP Vendors in Service Sector.
Top ERP vendors in Retail Sector.

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SAP Oracle
Micros
oft
Infor Epicor IFS lawson Others
Market
Share
28% 15% 12% 7% 5% 2% 2% 29%
SAP Oracle
Micros
oft
Infor Epicor IFS QAD Others
Market
Share
35% 23% 15% 4% 2% 1% 1% 19%
Top ERP vendors in Manufacturing and Distribution Industry.
TOP ERP vendors in Transport, Communication, Energy and Sanitary service.

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Popular ERP Software Package
Baan by Baan corporation
Peoplesoft from oracle corporation
Oracle Application
JD Edwards from oracle
Navigen
SAP from SAP AG (With total 60% market share).

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Advantage & Disadvantages

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 Reduced redundancy in entering data
 ERP system provides the real time
information all needs of the organization in a
single system.
 It Allow everyone to access same source and
share same source of information
 It allow to access, update instantly and saves
lot of time.
 Integration among different functional areas
to ensure proper communication,
productivity and efficiency
 The Accounting for all of these tasks,
tracking the Revenue, Cost and Profit on a
granular level.
 Allow standardisation of business processes
and enterprise’s information.
 It is a single source of systems that can be
use through out the organization.
 ERP software enables real time information
availability, reduction in inventory and cycle
times.
 Takes a lot of effort and time and
requires a lot of training
 Customization of the ERP software is
limited, you may not allowed to design
application as per business requirements.
 ERP systems can be very expensive to
install.
 ERP Systems centralize the data in one
place and this can increase the risk of loss
of sensitive information in the event of a
security violation.
 The usage of ERP system can be difficult
for users, so appropriate training is to
required to use the ERP software.
Advantages Disadvantages

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What is ERP SAP

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SAP is an Enterprise Resource
Planning software that supports all
the companies business process. It
integrates with all SAP modules
and provides the accurate business
solutions of financial, sales,
manufacturing etc.

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Important Modules of SAP

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SAP FICO stands for Financial
Accounting and controlling. It is one
of the important module of ERP
because it store all the financial
transactions data of company. It is
used for extract the financial
statements of balance sheet and
Profit & Loss accounts for external
reporting.
SAP MM stands for Material
Management, it supports the
procurement process and inventory
functions of day to day operations.
SAP MM module carriers all the
activities of material planning and
control, purchasing, inventory
management, goods receipt and
invoice verification.
ERP SAP FICO ERP SAP MM

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SAP SD stands for Sales and
Distribution, it handles all the
process of order to delivery and
execute all the process of sales,
shipping and billing of goods and
services.
SAP HR is also known as HCM
(Human Capital Management), it
handles all the activities of
employees from hiring to final
termination in organization.
ERP SD ERP SAP HR

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Customer Care Relationship
Management is another important
module of SAP. It is used to analyse
the customer need, sales,
marketing campaign etc.
SAP PP is the Production Planning
module and controls the
manufacturing unit of a company.
SAP CRM SAP PP

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SAP ABAP stands for Advanced
Business Application Programming, it is
a fourth generation programming
language that is used to develop the
SAP applications.
Other technical modules of SAP
–XI Exchange Infrastructure
Net Viewer
Basis
–BIW Business Information
Warehousing
ERP SAP ABAP

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SAP-HR and SAP-HCM

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SAP HR (Human Resource management) also
known as “Human Capital Management” (HCM)
and it is an important module in ERP SAP
systems that supports all the process of human
resource management in the enterprise.
SAP HR records the data from the hiring an
employee to its final termination in organization.
It store the employee data such as designation,
role, salary details, working shifts, address and
so on.

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SAP HR is divided in to various sub
modules such as
Organizational management
Personnel Administration
Time Management
Payroll
Personnel Development
Recruitment Management

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Organization management is one of the
important sub module of SAP HR and
enables the organization to represent
the organizational plan, analysis current
plan, create additional plans and create
better workflow management.
This process defines an organized way
to make different people work under a
common platform towards achieving a
pre-defined goal.
PA is one of the sub module of SAP
systems and records essential employee
information.
This process defines the process through
which the human resource of an
organization is managed. From the stage
of recruiting through compensation,
benefits, new employee orientation,
performance-appraisal and more,
everything can be recorded and tracked
through this process.
Organization Management Personnel Administration

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Time management is one of the important sub
module of HR and records the employee data
related to attendance, absence, time
evaluation, shifts and so on.
This process assists one in the processes of
planning, recording and valuation of
employee’s performance for a certain period of
time. The impact of employee’s presence and
absence in the organization is evaluated in this
process. Also attendance management,
calculation of wages, log-in and log-out report
etc., are included in this process.
SAP payroll process the payment that work
done by a employees. It includes wages,
benefits, medical benefits, taxes and so on.
Payroll is integrated with other modules such
personal administration, time management,
financial accounting and so on.
This process as the term defines is all about the
pay-scale and compensations given away to
employees. From salary to overtime pay,
comp-off pay and compensation program,
everything is calculated in this process.
Time Management Payroll Administration

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Personnel development is one of the
important sub module of HR where the
organization maximize the employees
performance. The main objectives of
personal development is to qualify the
employees so that they meet the
requirements, increase the employees
motivation and productivity and reduce
the employee turnover.
Employee Self-Service helps
employees to individually track
various data of their tenure in an
organization. On the other hand
Management Self-Service is a vital
process for the managers to create
and maintain the data of
employees.
Personal Development ESS & MSS

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Hardware Requirement

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 Hardware Requirements:
Processor: Minimum 400 MHz processor, recommended:
Pentium IV 1.6 GHz
RAM: 512MB RAM minimum (Recommended 2 GB)
Sound: 16-bit sound card, with speakers or a headset (optional)
Screen Resolution: 1024 by 768 (minimum)
 Software Requirements:
Operating System: Microsoft Windows XP, Windows Vista and
Windows7. Courses are not compatible with Mac computers or
handheld devices.
Browser: Mozilla Firefox version 3.6 with JavaScript

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The Software

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Log on & Log off

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 To log into SAP, do the following:
1. Click the Windows Start button
and select Programs.
2. Under Programs, select SAP Front
End, and then select SAPlogon.
The SAP Logon 620 box appears.

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Select the SAP client for your area, and
click Logon.
The SAP logon screen appears.

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•In the User text box, type your SAP
user name and press Tab.
•In the Password text box, type your
SAP password and click Enter.
•The Client text box should be pre-
populated with your Client number.
The Client number represents which
environment you are accessing.

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User ID
Password
Client Number
Note :
Client
Number is a
logical unit of
an SAP
system
Password
field is case-
sensitive
You can
change your
password
once a day
2 Character
Language
Field : By
default the
system takes
EN if left
blank. (EN –
English)

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 To log off from SAP, do the following:
1. Be sure to save any information you want to keep by
clicking the Save icon on the top toolbar.
2. From the System menu, click Log off, or
3. Click the close icon (the X) in the upper right corner of
the window.
Important!
SAP logs you off after XXX number of minutes of
inactivity. When it logs you off, you lose any data you
have not saved.

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SAP Screen Elements

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The typical SAP screen is
divided into three areas:
•The top Standard toolbar
with system controls
•The work area
•The Status bar

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 The SAP screen has many other toolbars including the Title bar, Menu bar,
Application toolbar, and the Status bar.
The Title Bar
The name of the application appears in the Title bar, such as Logistics.
The Menu Bar
The Menu bar is directly below the title bar. The menu bar contains sub menus to
applications and functions in SAP. To select an item on the Menu bar, click with the
left mouse button. The menu will open. Menu options displayed in gray cannot be
opened because they are not active or you do not have access rights.
 You can also use the keyboard to open a menu. Press the Alt key and then the letter
that is underlined in the menu item. For example, to open the Help menu, press Alt
+ H.

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The Standard Toolbar

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The Application Toolbar
The buttons on the Application toolbar vary from application to application. Each button
represents a program function such as saving data or canceling a transaction.
The Status Bar
The Status bar displays information the system outputs. System messages appear in the
Status bar. The Status bar is located at the bottom of the SAP window. It also displays the
system name (with the session number in parenthesis), the client number, node name,
the replace or insert indicator, and the local or system time indicator.
Work Area
The work area is located between the Standard toolbar and the Status bar. The work
area contains the fields and associated field names. Some fields are grouped into field
groups and labeled to help you find your way around the screen.

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Entry Fields
Entry fields are fields where you can enter data. A field is active when you place your
cursor in it and it is yellow. Only one field can be active at a time.
To move from field to field on the screen, press the Tab key. To return to the previous
field, press Shift + Tab keys together.
Required Fields
A field containing a check mark means that the field is a required field. You must enter
data in the field to continue to the next field or screen. If you do not complete the field,
SAP displays an error message on the status line at the bottom of the screen. In the
illustration shown below, the check mark indicates the Name field is required.

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SAP Menu

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To use a transaction code
In the Command box at the
upper left side of the
screen, type the code.

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Multiple Session

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At times, you may need to perform multiple tasks simultaneously.
For example, while creating a sales order you may wish to display some
information on the customer master file. In SAP, you can do this by opening a
new session.
You can have up to six SAP sessions open simultaneously.
New sessions may be created at any time and from any screen in the system.
When you create a new session, you do not lose any data in sessions that are
already open.

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To create a new session, do the following:
1. From the System menu, select Create session or click the Session icon
on the Standard toolbar. The system opens a new window with the new
session running in it. The new session becomes the active session and
remains active until you move to a different session.
2. To toggle between sessions, press the ALT + Tab keys together.
3. To end a session, toggle to the session you want to close and from the
System menu, select End session or just click the Close icon (the button
with the X in it).

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Types of User

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End user will work only Entry level work,
SAP End user only use the SAP system
just to fetch some info, or to enter some
data. So a end user is just using the final
product which is prepared by the
consultant
Responsible for posting of day to day
activities like posting of invoices, creation
of master records (Example .Employee
master) and generating of Reports in
companies
SAP consultant role is to build the
system, changes & modification/updation
in currently installed SAP system for the
end users.
People who ever participated in
implementation of SAP-ERP in the
company are called SAP consultants.
People who resolve issues after
implementation of SAP-ERP.
End User Consultant

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Enterprise Structure

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Assign Company Code to Company

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Define Personal Area

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Assign Personal Area to Company Code

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Personal Subarea

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Personal Structure

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Define Employee Group

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Define Employee Subgroup

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HCM Recruitment

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Create Position

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Important T-Codes

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Master Data
 PA10 - Personnel file
 PA20 - Display HR Master Data
 PA30 - Maintain HR Master Data
 PA40 - Personnel Action
 PA41 - Change Hiring Data
 PRMD - Maintain HR Master Data
 PRMF - Travel Expenses : Feature TRVFD
 PRMM - Personnel Events

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Organizational Management
 PPOM - Change org Unit
 PO03 - Maintain Jobs
 P013 - Maintain Position
 PO10 - Maintain Organizational Unit
 PP07 - Tasks/Descriptions
 PP01 - Change Cost Center Assignment
 PP02 - Display Cost Center Assignment
 PP03 - Change Reporting Structure
 PP04 - Display Reporting Structure
 PPOC - Create Organizational Unit
 PPOM - Maintain Organizational Plan
 PPOS - Display Organizational Plan

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Recruitment
 PB10 - Initial Entry of applicant master data
 PB20 - Display applicant master data
 PB30 - Maintain applicant master data
 PB40 - Applicant events
 PB50 - Display applicant actions
 PB60 - Maintain Applicant Actions
 PBA0 - Evaluate Advertisements
 PBA2 - List of applications
 PBA3 - Applicant vacancy assignment list
 PBA4 - Receipt of application

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Time Management
 PA51 - Display Time Data
 PA53 - Display Time Data
 PA61 - Maintain Time Data
 PA62 - List Entry of Additional Data
 PA63 - Maintain Time Data
 PA64 - Calendar Entry
 PA71 - Fast Entry of Time Data
 PT01 - Create Work Schedule
 PT02 - Change Work Schedule
 PT03 - Display Work Schedule

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Payroll
 PA03 - Payroll Control Record
 PU01 - Delete Current Payroll Result
 PU03 - Change Payroll Status
 PC_PAYRESULT - Display Payroll Results
 PC00 - Run Payroll
 PE02 - Calculation Rules
 PE03 – Features
 PRCA - Payroll Calendar
 PRCT - Current Settings
 PPOME - Change Org Unit

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