Top 10 SharePoint Terms and Acronyms Explained

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SharePoint terms and acronyms explained

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Top 10 SharePoint Terms and Acronyms Explained

  1. 1. sharepointmaven.com @gregoryzelfond WTF? TOP 10 SHAREPOINT TERMS AND ACRONYMS EXPLAINED GREGORY ZELFOND
  2. 2. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond About Me  Gregory Zelfond  10+ years of experience with SharePoint  SharePoint advocate, blogger  Love to solve business problems using code-free, out of the box SharePoint configurations  Owner of SharePoint Maven (sharepointmaven.com)
  3. 3. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond About SharePoint Maven I HELP ORGANIZATIONS TO UNLOCK THE POWER OF SHAREPOINT MIGRATION CONSULTING TRAINING
  4. 4. sharepointmaven.com @gregoryzelfond
  5. 5. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond 1. ALERTS  Definition: Notification feature that alerts user about changes to the item or list/library  Alert can be set on Library, List, Item, Document or Page  Set up by the user, customizable on frequency, type of changes, etc.  Accessible from the ribbon
  6. 6. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond SCREENSHOTS 1 2
  7. 7. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond 2. CHECK-IN/CHECK-OUT  Definition: Feature that prevents multiple people working on the same file and overwriting each other’s changes  When a file is checked out, only person who checked it out can make changes and check the file back in  Accessible from Ribbon or drop-down available from the file name
  8. 8. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond SCREENSHOTS
  9. 9. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond 3. METADATA  Definition: Metadata is data that describes additional information about a file or a document  Data in Columns = Metadata
  10. 10. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond SCREENSHOTS METADATA
  11. 11. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond 4. CONTENT TYPE  Definition: Unique set of metadata (columns) that apply to types of content within an organization For example  Content type “Cars” might have the following metadata (columns): year, mileage, color, brand, model  In contrast, content type “Books” might have the following metadata (columns): author, title, # of pages
  12. 12. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond 5. OOTB  OOTB = Out of the Box  Definition: Features or functionality available to the end users of SharePoint that work without any customization or costly programming
  13. 13. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond 6. SPD  SPD = Microsoft SharePoint Designer  Definition: Free program/HTML editor from Microsoft that allows to further customize SharePoint sites and web parts beyond out of the box features  Available from SharePoint ribbon
  14. 14. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond 7. WEB PART  Definition: Web Part is a modular and reusable component that can be placed into SharePoint Page to display certain content  Renamed to Apps in SharePoint 2013/Office 365  Think of “Apps” for SharePoint
  15. 15. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond 8. VIEW  Definition: Views allow user to control how information from a certain web-part is displayed  Views allow to group, filter, sort information  View rely heavily on metadata available 1
  16. 16. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond SCREENSHOTS 2 3
  17. 17. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond 9. PERMISSIONS  Definition: Controls who and to what extent has access to sites, libraries and information on SharePoint  Controlled via groups  Permissions can be set at the following levels: – Site – Page – Web Part – Folder – Document/Item
  18. 18. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond 10. VERSION  Definition: Instance of SharePoint entity (document or record) that represents a variant to another instance  Disabled by default. Can be enabled at the web part level  Allows to go back in history (i.e. view older version of the documents or records)
  19. 19. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond Need help with SharePoint?  SharePoint Site Configuration and Customization  Document Migration to SharePoint  SharePoint Implementation Strategy  SharePoint Training  SharePoint User Adoption  SharePoint Governance  SharePoint Project Management
  20. 20. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond THANK YOU! Visit: sharepointmaven.com Email: greg@sharepointmaven.com Follow: @gregoryzelfond Connect: linkedin.com/company/sharepoint-maven View: www.slideshare.net/gzelfond Get in touch if you have questions

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