Making Meetings Work

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a brief presentation on making meetings a more successful use of time in meeting business objectives.

Business Education

[object Object],[object Object],[object Object],Objectives This training session will help you… ,[object Object]

Planning… Is this meeting necessary? Ask yourself

C ontrol… C onvinced a meeting is necessary?

Losing control… Side conversations going on

Losing control… Arguments among participants

Losing control… Someone dominates the conversation

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You should be able to define the purpose of the meeting in 1 or 2 sentences at most. Set an agenda. Set a timeframe; at the very least set a start and end time. I also recommend setting a duration for each item in the agenda. These should total to the overall meeting timeframe. Every meeting should have a "topic keeper". I like to ask for a volunteer at the beginning of the meeting. The topic keeper's job is to interrupt whenever the discussion strays from the topic under discussion. Meetings need to start on time. Don't wait for stragglers to show up. When someone arrives late, don't go back and review what has already been covered. That just wastes the time of the people who showed up on time for the meeting. If the meeting organizer/sponsor doesn't show up on time, consider the meeting cancelled and go back to work.

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PowerPoint Presentation Content Slides Include: • Learning objectives of this presentation • Definition/s of meetings • Etymology (3 points) • Do’s and don'ts (30 points) • Scenarios (21 points) • Dealing with members (9 points) • Conducting a productive meeting (5 points) • The meeting room (19 points) • Meeting roles (9 points) • Meeting do's and don'ts (4 slides) • Example scenarios (6 slides) • Why meetings are unproductive and how to conduct a productive meeting (8 slides) • Guidelines for effective meetings (3 slides) • Setting up a meeting room (4 slides) • Group roles and behaviors (16 slides) • Information sharing/gathering (7 slides) • How to record effective meeting notes and minutes (5 slides) • Types of meetings (3 slides) • Problem-solving (6 slides) • Decision-making (5 slides) • Planning and strategizing (5 slides) • Moderator tips and techniques (3 slides) • Making meetings fun (7 points) • Scheduling Hints • Tips and techniques for before, during, and after a meeting (16 slides) • Common scheduling problems (7 slides) • Actions steps (16 points)

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