Transforming Technology Transfer and Recipe Management From Spreadsheets to Standardized Practices Paul Wlodarczyk, VP Sol...
Business Imperative: Top Three Life Science Innovation Goals for 2012  <ul><li>Leverage scientific/ technological advances...
Product Life Cycle Process Definition Pilot Scale Early Development Late Development Project Management LIMS / SDMS QMS / ...
Business Processes Impacting Time-to-Market: Early Stage Product and Process Innovation  Knowledge of  Future   Manufactur...
Business Processes Impacting Time-to-Market:  Late Stage Process Development  through Ramp to Commercial Manufacturing Fou...
“ Master Data”:  Coordination Points for Manufacturing include both Product and Process  Opportunity to use  ISA-88 recipe...
ISA-88 Operations Ice Cream Recipe Example The Blend Ingredients Operation  -  eight phases associated with blending ingre...
A Solution for Faster Time to Market <ul><li>Process Definition Management </li></ul><ul><ul><li>Define all recipes in a c...
Key Use Cases in  Process Definition Management  <ul><li>Create Reusable Manufacturing Actions (RMAs) </li></ul><ul><li>Au...
Create Reusable Manufacturing Actions <ul><li>Challenges: </li></ul><ul><ul><li>Process Definition Management requires reu...
Author Process Definitions (“Recipes”) <ul><li>Challenges: </li></ul><ul><ul><li>No practice for representing process defi...
Document Process Parameters <ul><li>Challenges: </li></ul><ul><ul><li>Parameters authored separately from process flows  <...
Technology Transfer <ul><li>Challenges: </li></ul><ul><ul><li>Process definitions are represented in human-readable docume...
Process Knowledge Management <ul><li>Challenges: </li></ul><ul><ul><li>Document-based approaches to recipe representation ...
What is the Recipe for  Addressing these Issues? <ul><li>Create a purpose-built process definition editor  </li></ul><ul><...
Solution:  xfy Process Definition <ul><li>ANSI/ISA 88 for standard look and feel for the “flowchart” user experience </li>...
What is ISA-88 (“S88”)? <ul><li>Standard for: </li></ul><ul><ul><li>Graphical representation of batch manufacturing proces...
What is BatchML? <ul><li>Standard maintained by the World Batch Forum for XML representation of data for all three ISA-88 ...
The xfy Process Definition Solution BatchML storage of recipes and recipe building blocks ISA-88 Editor for visual editing...
Product Life Cycle Process Definition Pilot Scale Early Development Late Development Project Management LIMS / SDMS QMS / ...
xfy Proce s s Definition Editor <ul><li>Key Benefits </li></ul><ul><li>More rapidly create, edit, visualize, reuse data in...
<ul><li>Global Presence </li></ul><ul><ul><li>1,000 employees, FY ‘07 revenues of $110M </li></ul></ul><ul><ul><li>HQ in J...
For more information <ul><li>Visit our website: </li></ul><ul><ul><li>http:// na.justsystems.com/lifesciences   </li></ul>...
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Transforming Technology Transfer and Recipe Management: From Spreadsheets to Standardized Practices

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Presented by Paul Wlodarczyk at Documentation and Training Life Sciences, June 23-26, 2008 in Indianapolis.

The creation and management of formulation and control recipes is a process that is overdue for transformation. Today, most pharmaceutical companies still rely on error-prone, manual recipe-management approaches, in which master recipes are treated as static and disconnected documents. These outdated approaches lead to delays in technology transfer and introduce errors as formulations are entered into execution and quality management systems. Inefficient technology transfer, in turn, leads to delays in commercialization, waste or poor yield, compliance challenges, and risks to product quality.

Recipe standardization and management can improve every aspect of the product lifecycle, from late-stage discovery through clinical and commercial manufacturing. As pharmaceutical companies increasingly implement Quality by Design principles, recipe standardization will ensure that critical process parameters and their ranges are documented in a uniform fashion, from the earliest phases of process development and then managed effectively through all stages of manufacturing.

This slide deck explores new approaches for standardizing recipe management to mitigate risk and accelerate time to market. You will see case studies and be provided with a framework for understanding how to migrate to standards-based recipe-management practices.

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  • Transforming Technology Transfer and Recipe Management: From Spreadsheets to Standardized Practices

    1. 1. Transforming Technology Transfer and Recipe Management From Spreadsheets to Standardized Practices Paul Wlodarczyk, VP Solutions Consulting, JustSystems DocTrain Life Sciences 24 June 2008
    2. 2. Business Imperative: Top Three Life Science Innovation Goals for 2012 <ul><li>Leverage scientific/ technological advances to assure superior therapeutic outcomes in their target patient population. </li></ul><ul><li>Improve acquisitions/ alliance / licensing management processes to improve agility in bringing new products to market. </li></ul><ul><li>Decrease the concept-to-patient lifecycle from the current 7-11 years to 5-7 years </li></ul>Survey respondents estimated 19% growth in spending on technology to support R&D in 2012; this is slightly higher among branded and generics with estimated growth of 23%. Mid-market Life Sciences companies also plan for more aggressive growth than their larger counterparts, they plan to increase their spending by nearly 30%. Source: AMR Research 2007 Life Sciences Survey Product Demand Supply
    3. 3. Product Life Cycle Process Definition Pilot Scale Early Development Late Development Project Management LIMS / SDMS QMS / CAPA Lab Scale Electronic Lab Notebooks Users Project Operations Scientists Chemists Biologists Pharmacists Engineers Technicians Operators Support Analytical Quality MES ERP PLM Development Management Tech Transfer Clinical I Clinical II Clinical III Commercial Experiments Process Unit Procedures Commercial Scale Source: Mike Power, BearingPoint Product Demand Supply
    4. 4. Business Processes Impacting Time-to-Market: Early Stage Product and Process Innovation Knowledge of Future Manufacturing Environment <ul><li>Result = foundation of process knowledge </li></ul><ul><li>Goal = predict manufacturing performance under commercial operating conditions </li></ul>Manage Process Knowledge Creation Knowledge of Chemistry, Microbiology, Physics <ul><li>Process </li></ul><ul><li>Requirements </li></ul><ul><li>Meets cGMP? </li></ul><ul><li>Safe? </li></ul><ul><li>Commercially </li></ul><ul><li>viable? </li></ul>common information models Manage Process Knowledge Discovery Early Stage Product and Process Development: Lab to Bench Scale Pilot Source: Alison Smith, AMR Research Rapid Iterations Product Demand Supply
    5. 5. Business Processes Impacting Time-to-Market: Late Stage Process Development through Ramp to Commercial Manufacturing Foundation of preliminary process knowledge Experience in Existing Manufacturing Environment <ul><li>Process Improvements </li></ul><ul><li>Improves yield? </li></ul><ul><li>Reduces variability? </li></ul><ul><li>Commercially </li></ul><ul><li>viable? </li></ul>Pilot to Scale Up for Commercial Production Continuous Improvements / Refinements within Design Space 12 – 36 mos. common information models Manage Process Knowledge Sharing Manage Process Knowledge Retention Manage Applying Process Knowledge Opportunity! Source: Alison Smith, AMR Research Product Demand Supply
    6. 6. “ Master Data”: Coordination Points for Manufacturing include both Product and Process Opportunity to use ISA-88 recipe as the common information model for process definitions? Supply Demand Product Design/Formulation Marketing Collateral Service Docs Data Sync E-Commerce Order Acquisition & Management Supply Chain Planning (mBOM, Routing) Sourcing & Procurement Product Package Design/ Label Claims Recipe Management Detailed Routing Bill of Equipment Bill of Process Bill of Compliance/ CoA Bill of Test Asset Maintenance Bill of Materials Process Specifications Process Engineering Maintenance Plans SOPs Asset Performance Management Opportunity to use ISA-88 recipe as the common information model for process definitions? Opportunity to use ISA-88 recipe as the common information model for process definitions? common information models
    7. 7. ISA-88 Operations Ice Cream Recipe Example The Blend Ingredients Operation - eight phases associated with blending ingredients. Note there is no rule on running only one phase at a time. In fact, it is very common for multiple phases to be running simultaneously. Recipe represented in an industry standard ISA-88 SFC (sequential function chart)
    8. 8. A Solution for Faster Time to Market <ul><li>Process Definition Management </li></ul><ul><ul><li>Define all recipes in a common information model </li></ul></ul><ul><ul><li>Build a library of Reusable Manufacturing Actions </li></ul></ul><ul><ul><li>Assemble new Recipes from components in library </li></ul></ul><ul><li>Benefits: </li></ul><ul><ul><li>Standardize on Good Manufacturing Practices </li></ul></ul><ul><ul><li>Feedback loop from Manufacturing to Development </li></ul></ul><ul><ul><li>Improved technology transfer </li></ul></ul><ul><ul><li>Process Knowledge Management </li></ul></ul><ul><ul><li>Bottom line: Quality by Design, Faster time to market </li></ul></ul>Development Process Library Execution Systems Operator Instructions Submission Ready Components Contract Manufacturing Structured Data Sources Common Steps & Actions Common Steps & Actions Commercial Process Library
    9. 9. Key Use Cases in Process Definition Management <ul><li>Create Reusable Manufacturing Actions (RMAs) </li></ul><ul><li>Author Process Definitions (“Recipes”) </li></ul><ul><li>Document Process Parameters </li></ul><ul><li>Transfer Technology </li></ul><ul><li>Manage Knowledge </li></ul>Create Reusable Manufacturing Actions Author Process Definitions Document Process Parameters Transfer Technology Manage Knowledge
    10. 10. Create Reusable Manufacturing Actions <ul><li>Challenges: </li></ul><ul><ul><li>Process Definition Management requires reuse of codified content (RMAs or recipe building blocks) </li></ul></ul><ul><ul><li>No best practice for representing recipes and RMAs outside of manufacturing </li></ul></ul><ul><ul><li>No method for implementing reuse </li></ul></ul><ul><li>Impacts: </li></ul><ul><ul><li>Benefits of recipe normalization are not achieved during Discovery and Clinical phases of lifecycle – time and money left on the table </li></ul></ul>Create Reusable Manufacturing Actions Author Process Definitions Document Process Parameters Transfer Technology Manage Knowledge
    11. 11. Author Process Definitions (“Recipes”) <ul><li>Challenges: </li></ul><ul><ul><li>No practice for representing process definitions outside of Batch Control (where ISA-88 is the standard) </li></ul></ul><ul><ul><li>No “purpose-built” tools – just spreadsheets and flowcharts </li></ul></ul><ul><ul><li>Automation requires custom development </li></ul></ul><ul><ul><li>Parameters and flows managed as large documents </li></ul></ul><ul><li>Impacts : </li></ul><ul><ul><li>Low authoring productivity. Authoring recipes takes months. </li></ul></ul><ul><ul><li>Difficult to track changes at an elemental level. No audit trail </li></ul></ul><ul><ul><li>Automation requires software development and maintenance </li></ul></ul>Create Reusable Manufacturing Actions Author Process Definitions Document Process Parameters Transfer Technology Manage Knowledge
    12. 12. Document Process Parameters <ul><li>Challenges: </li></ul><ul><ul><li>Parameters authored separately from process flows </li></ul></ul><ul><ul><li>Spreadsheets are the current best practice – but are 1000s of rows long </li></ul></ul><ul><ul><li>No way to link to or standardize “Bills of X” </li></ul></ul><ul><ul><li>No established best practice for regulatory reporting of CTQ / KTQs </li></ul></ul><ul><li>Impacts: </li></ul><ul><ul><li>Low authoring productivity, no way to track/maintain parameters </li></ul></ul><ul><ul><li>No element-level change management or audit trail </li></ul></ul><ul><ul><li>Disconnected from systems of record </li></ul></ul><ul><ul><li>Difficulty supporting Quality by Design </li></ul></ul>Create Reusable Manufacturing Actions Author Process Definitions Document Process Parameters Transfer Technology Manage Knowledge
    13. 13. Technology Transfer <ul><li>Challenges: </li></ul><ul><ul><li>Process definitions are represented in human-readable documents, not available as data </li></ul></ul><ul><ul><li>Recipes need to be manually entered into Batch Control and execution systems </li></ul></ul><ul><li>Impact: </li></ul><ul><ul><li>Ineffective and inefficient technology transfer </li></ul></ul><ul><ul><ul><li>Quality </li></ul></ul></ul><ul><ul><ul><li>Yield </li></ul></ul></ul><ul><ul><ul><li>Cycle time </li></ul></ul></ul>Create Reusable Manufacturing Actions Author Process Definitions Document Process Parameters Transfer Technology Manage Knowledge
    14. 14. Process Knowledge Management <ul><li>Challenges: </li></ul><ul><ul><li>Document-based approaches to recipe representation </li></ul></ul><ul><ul><li>Discovery requires full-text keyword search </li></ul></ul><ul><li>Impacts: </li></ul><ul><ul><li>Barriers to information discovery and knowledge sharing </li></ul></ul><ul><ul><li>Sharing of Good Manufacturing Practices is manual, uneven – lost productivity, gains are not repeatable </li></ul></ul><ul><ul><li>No common method of representing “manufacturing process IP” </li></ul></ul><ul><ul><li>No mechanism for IP management </li></ul></ul>Create Reusable Manufacturing Actions Author Process Definitions Document Process Parameters Transfer Technology Manage Knowledge
    15. 15. What is the Recipe for Addressing these Issues? <ul><li>Create a purpose-built process definition editor </li></ul><ul><li>Make documents “componentized” </li></ul><ul><li>Enable valuable content to be extracted and reused from recipes (for knowledge management, RMA, etc.) </li></ul><ul><li>Use SFC flowcharts as the means for navigating and accessing the process parameters </li></ul><ul><li>Make recipes “machine readable” </li></ul>
    16. 16. Solution: xfy Process Definition <ul><li>ANSI/ISA 88 for standard look and feel for the “flowchart” user experience </li></ul><ul><li>Click on flowchart elements to define critical parameters in forms-based dialogs </li></ul><ul><li>BatchML for data representation </li></ul><ul><li>Purpose-built process definition editor supports key use cases </li></ul>Create Reusable Manufacturing Actions Author Process Definitions Document Process Parameters Transfer Technology Manage Knowledge
    17. 17. What is ISA-88 (“S88”)? <ul><li>Standard for: </li></ul><ul><ul><li>Graphical representation of batch manufacturing processes </li></ul></ul><ul><ul><li>Data representation </li></ul></ul><ul><li>Three models: physical, process, and control </li></ul><ul><li>Widely adopted in Batch Control and MES systems, so familiar to process engineers </li></ul><ul><li>Impact: </li></ul><ul><ul><li>Easy to use notation </li></ul></ul><ul><ul><li>Standardizes the representation of recipes upstream of manufacturing steps in the lifecycle </li></ul></ul>
    18. 18. What is BatchML? <ul><li>Standard maintained by the World Batch Forum for XML representation of data for all three ISA-88 models </li></ul><ul><li>Machine readable – supports transfer of ISA-88 data between systems </li></ul><ul><li>As an XML format, can be “rendered” to human-readable forms (e.g. a user interface or documents or both) </li></ul><ul><li>Impact: </li></ul><ul><ul><li>Captures all ISA-88 data including flows and parameters in a single format </li></ul></ul><ul><ul><li>Can be rendered to GUI as ISA-88, trees, forms; or to documents including eCTD for submissions, batch records, etc. </li></ul></ul><ul><ul><li>Provides a mechanism for content reuse – Recipe Building Blocks – which is critical to recipe normalization </li></ul></ul><ul><ul><li>Solves the technology transfer problem </li></ul></ul>
    19. 19. The xfy Process Definition Solution BatchML storage of recipes and recipe building blocks ISA-88 Editor for visual editing and navigation of Process Definitions Drawing palettes for ISA-88 shapes and reusable components Double-click on shapes to drill down, add process parameters
    20. 20. Product Life Cycle Process Definition Pilot Scale Early Development Late Development Project Management LIMS / SDMS QMS / CAPA Lab Scale Electronic Lab Notebooks Users Project Operations Scientists Chemists Biologists Pharmacists Engineers Technicians Operators Support Analytical Quality MES ERP PLM Development Management Tech Transfer Clinical I Clinical II Clinical III Commercial Experiments Process Unit Procedures Commercial Scale Source: Mike Power, BearingPoint Process definition tools facilitate early process development 1 Process definitions refined, tech transfer at every point of scale 2 4 Tech transfer improved through machine-readable BatchML Process definitions transformed into ISA-88 control recipes in MES or Batch Control System 5 Manufacturing knowledge transferred to development through library of reusable process actions 6 ISA-88 recipes used for Description of Manufacturing Process & Process Controls (section 3.2.S.2.2) of CTD. 3
    21. 21. xfy Proce s s Definition Editor <ul><li>Key Benefits </li></ul><ul><li>More rapidly create, edit, visualize, reuse data in recipes </li></ul><ul><li>Create / capture / reuse process knowledge </li></ul><ul><li>Facilitate Quality by Design </li></ul><ul><li>Improve CTD submissions </li></ul><ul><li>Improve technology transfer </li></ul><ul><li>Collaborate with CMOs </li></ul><ul><li>Accelerate time-to-market </li></ul>
    22. 22. <ul><li>Global Presence </li></ul><ul><ul><li>1,000 employees, FY ‘07 revenues of $110M </li></ul></ul><ul><ul><li>HQ in Japan, offices in North America (NJ, Vancouver) and Europe (London) </li></ul></ul><ul><li>Our Experience </li></ul><ul><ul><li>Established in 1979 </li></ul></ul><ul><ul><li>Market leader with over 2,500 customers </li></ul></ul><ul><li>Our Expertise </li></ul><ul><ul><li>Global provider of desktop productivity, information management, consumer & enterprise software </li></ul></ul><ul><ul><li>Framework for XML-based content creation, integration, visualization and delivery </li></ul></ul><ul><li>Our Financial Strength </li></ul><ul><ul><li>Established and growing company </li></ul></ul>JustSystems 2,500 Customers, Marquee Brands
    23. 23. For more information <ul><li>Visit our website: </li></ul><ul><ul><li>http:// na.justsystems.com/lifesciences </li></ul></ul><ul><li>Email us: </li></ul><ul><ul><li>[email_address] </li></ul></ul><ul><li>Call us: </li></ul><ul><ul><li>(866) 793-1542 </li></ul></ul>

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