Slides from workshop on managing move to cloud and the impact on organisations culture

1. moving to cloud computing:
organisational culture shift
needed to move to the cloud
Ian Goodman
@
30th August 2013

2. Cloud Computing
What is it?
definition:
cloud computing is the use of computing
resources (hardware and software) that are
delivered as a service over the internet
Demystifying the Cloud:
What is the Cloud?

3. How cloud is your organisation?
 Name
 Organisation
 How cloud is your organisation
today?
1
10
Demystifying the Cloud: What is the Cloud?

4. Reasons for moving to the cloud…
Drivers
 Technological Advances. Hardware more powerful,
software more capable, Cloud emerges
 Economic Climate - More for your money
 Flexibility - Organisations need to be agile
 Technically savvy staff/ ‘social networking’ generation
 A highly competitive IT industry
Consequences
 More new products and “ways of doing things” than at
any other time
 Charities need to get it right
 New set of challenges – Decision making,
implementation, support & maintenance
 Create a new culture within an organisation
 Need to develop up-to-date policies and procedures

5. charity leaders thoughts…
Don’t let the technology lead you! Work out what your needs actually are before
looking at solutions
-Morgan Killick, MD ESP Projects
Cloud is just another way of delivering and consuming IT, nothing more
- John Easton, Distinguished Engineer, IBM
Evaluate securty carefully. But remember, the big suppliers probably have more
people working on this that you have in your whole organisation
- Richard Copper, Charity Technology Trust
There are plenty of lovely no-cost cloud tools available that do just one thing
REALLY well
- Josh Hoole, Partner Manager, Communities 2.0
Preperation via Change Management Processes are crucial as technological
changes can impact any aspect of an organisation
- Stony Grunow, CEO, Third Sector IT
http://www.slideshare.net/LasaCharity/cloudsourcing2013

6. What are the key (claimed) advantages?
Reduction of on premise hardware
Can prolong the life of the client machines
Centralised management
Provides better Disaster Recovery
Most providers offer a guaranteed up time of
more than 99%
Flexibility – can scale up & down
Lower cost of ownership??
Environmentally Friendly??

7. Cloud Assumption
 What are the most common Cloud
assumptions?
– Pros
– Cons
– Fears

8. Cloud Assumption
giant leap
vs
small steps

9. Making the shift
 How will moving to the cloud benefit your organisation?
 How will it help your organisations meet its objectives
 Assess different option – scorecard
 Be realistic of costs, count everything…migration
costs, hardware
 Can you get your data back

10. Culture Shift
• There will be resistance
• Grab easy wins to kick off
• Sell the benefits
• Have a clear process
• Training and support
• Use Cloud Champions

11. Finding Cloud tools by function
 Back Office – including databases, accounting, file management etc
 Publishing – social media, audio/video, web tools
 Collaboration – document sharing, project management
 Events and Meetings – planning, booking, online meetings
 Big bang approach – move everything to the cloud
 Charity Cloud
 Microsoft 365

12. Further reading…
 Cloud – what every charity leader should know -
http://www.slideshare.net/LasaCharity/cloudsourcing2013
 Cloud computing choices for charities -
http://www.charitiesmanagement.com/charity-it.html
 Charity Tech News -
http://www.charitytechnews.co.uk/tag/cloud/
 ICT Knowledgebase -
http://www.ictknowledgebase.org.uk/internetbasedsoftware

13. Further reading…
 What is managing change? -
http://knowhownonprofit.org/leadership/change/basics-on-
managing-change/copy_of_what-is-managing-change
 Cloud Computing Worldwide –
http://www.ctt.org/resource_centre/getting_started/cloud_1
 This Presentation-
www.slideshare.net/goodchapsays/cloud-culture