Can you scan to a cloud?  The benefits of scanning documents to electronic storage repositories  Document Management and C...
Today’s Presenters James Till CMO Xythos Software Michael Straus Senior Product Manager Xythos Software
Agenda <ul><li>Cloud computing and ECM </li></ul><ul><li>Benefits of scanning to the cloud </li></ul><ul><li>Scanning / im...
James Till CMO Xythos Software
 
Cloud Computing – Hype Cycle or just Hype <ul><li>IT services delivered via the Web in a massively scalable format </li></...
Adapting to a changing world Satisfies  mainstream  and early adopter  needs Legacy <ul><li>Core applications that stay in...
Does a cloud have benefits? <ul><li>Minimum capital expenditure </li></ul><ul><li>Device and location independence </li></...
 
Why move my documents to the cloud? <ul><li>Reduce storage and transportation costs </li></ul><ul><li>Minimize errors and ...
Why move my documents to the cloud? <ul><li>Accelerate discovery and re-use </li></ul><ul><li>Improve responsiveness and s...
What does this mean for my organization? “ Don’t assume that scanners are all you need to go ‘paperless.’ Document imaging...
Anyone can scan to the cloud Desktop Scanner Network Scanner MFP External Cloud Internal Cloud Content Repository
Practical Uses Document Management and Collaboration Software For the Enterprise
Mike Straus Senior Product Manager Xythos Software
Evaluating Your Options Document Management and Collaboration Software For the Enterprise
Evaluating your options <ul><li>Desktop scanners </li></ul><ul><ul><li>Best for individual document-heavy scanning respons...
And it’s green… “ Citizens are able to search through meeting minutes online instead of going to the city office to submit...
Recommendations <ul><li>Test the cloud </li></ul><ul><ul><li>Encourage consumer technology experimentation </li></ul></ul>...
Questions / Discussion Document Management and Collaboration Software For the Enterprise
For more information: [email_address] [email_address] 1-888-499-8467  Document Management and Collaboration Software For t...
 
External cloud computing <ul><li>External Cloud : A cloud computing environment that is external to the boundaries of the ...
Internal cloud computing <ul><li>Work with existing physical and virtual resources in data center </li></ul><ul><li>Let yo...
The Architecture of  Web-Oriented Collaboration Outer Core   Independent Collaboration Services Periphery Single Informati...
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Scanning To Cloud Presentation

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Slides from a recent Xythos web seminar about scanning documents to Web 2.0 services

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Scanning To Cloud Presentation

  1. 1. Can you scan to a cloud? The benefits of scanning documents to electronic storage repositories Document Management and Collaboration Software Dial-in Information: Toll-free 877-723-9502 Passcode: 7445577
  2. 2. Today’s Presenters James Till CMO Xythos Software Michael Straus Senior Product Manager Xythos Software
  3. 3. Agenda <ul><li>Cloud computing and ECM </li></ul><ul><li>Benefits of scanning to the cloud </li></ul><ul><li>Scanning / imaging options to consider </li></ul><ul><li>Evaluating what’s right for your organization </li></ul><ul><li>Recommendations </li></ul><ul><li>Questions / discussion </li></ul>
  4. 4. James Till CMO Xythos Software
  5. 6. Cloud Computing – Hype Cycle or just Hype <ul><li>IT services delivered via the Web in a massively scalable format </li></ul><ul><ul><li>Computing (EC2) </li></ul></ul><ul><ul><li>Storage (S3) </li></ul></ul><ul><ul><li>Applications (Salesforce) </li></ul></ul><ul><li>Flexible & Elastic </li></ul><ul><ul><li>Significant economies of scale </li></ul></ul><ul><li>External & Internal Clouds </li></ul><ul><ul><li>Google Apps </li></ul></ul><ul><ul><li>Xythos </li></ul></ul>Industrialized IT Services
  6. 7. Adapting to a changing world Satisfies mainstream and early adopter needs Legacy <ul><li>Core applications that stay in place </li></ul><ul><li>Leverages emerging applications and trends </li></ul><ul><li>Addresses infiltration of new technologies </li></ul><ul><li>Limits lock-in </li></ul>Services <ul><li>Services that make sense to put &quot;in the cloud&quot; (learning, e-mail and conferencing) </li></ul>Best of Breed
  7. 8. Does a cloud have benefits? <ul><li>Minimum capital expenditure </li></ul><ul><li>Device and location independence </li></ul><ul><li>Easier integration with other cloud-based systems </li></ul><ul><li>Shared resources and costs among large pool of users </li></ul><ul><li>Good option for disaster recovery </li></ul><ul><li>Meets scalability demands quickly </li></ul><ul><li>Central data store and better resource utilization </li></ul>
  8. 10. Why move my documents to the cloud? <ul><li>Reduce storage and transportation costs </li></ul><ul><li>Minimize errors and loss </li></ul><ul><li>Avoid archive deterioration </li></ul>
  9. 11. Why move my documents to the cloud? <ul><li>Accelerate discovery and re-use </li></ul><ul><li>Improve responsiveness and speed </li></ul><ul><li>Achieve business and IT flexibility </li></ul>
  10. 12. What does this mean for my organization? “ Don’t assume that scanners are all you need to go ‘paperless.’ Document imaging technology has two main components; a capture solution and a repository where images are stored to await further action.” Leading analyst firm
  11. 13. Anyone can scan to the cloud Desktop Scanner Network Scanner MFP External Cloud Internal Cloud Content Repository
  12. 14. Practical Uses Document Management and Collaboration Software For the Enterprise
  13. 15. Mike Straus Senior Product Manager Xythos Software
  14. 16. Evaluating Your Options Document Management and Collaboration Software For the Enterprise
  15. 17. Evaluating your options <ul><li>Desktop scanners </li></ul><ul><ul><li>Best for individual document-heavy scanning responsibilities </li></ul></ul><ul><ul><li>HP, Kodak </li></ul></ul><ul><ul><li>Scan to the cloud with Xythos through Xythos Drive, Xythos Filer </li></ul></ul><ul><li>Network scanners </li></ul><ul><ul><li>Best for small businesses, transactional-based processes, etc. </li></ul></ul><ul><ul><li>Fujitsu, Xerox </li></ul></ul><ul><ul><li>Scan to the cloud with Xythos through Xythos Filer </li></ul></ul><ul><li>Multi-function Printers (MFP) </li></ul><ul><ul><li>Best for ad-hoc scanning and workgroup situations </li></ul></ul><ul><ul><li>Brother, HP, Ricoh </li></ul></ul><ul><ul><li>Scan directly to the cloud with Xythos </li></ul></ul><ul><li>High-volume imaging solutions </li></ul><ul><ul><li>Best for document-heavy workflow, processes, etc. </li></ul></ul><ul><ul><li>Captiva, Kofax, Lanier </li></ul></ul><ul><ul><li>Scan directly to the cloud with Xythos </li></ul></ul>
  16. 18. And it’s green… “ Citizens are able to search through meeting minutes online instead of going to the city office to submit a request for the minutes, pay a fee and wait for it. This is a more responsible use of taxpayer dollars. The city is not just using less paper and saving trees, they are saving the citizens themselves money as taxpayers. ” City of Temecula, California
  17. 19. Recommendations <ul><li>Test the cloud </li></ul><ul><ul><li>Encourage consumer technology experimentation </li></ul></ul><ul><li>Data first - not applications </li></ul><ul><ul><li>Preserve investments in training, software, etc. </li></ul></ul><ul><li>Avoid vendor “lock-in”; look for solutions that provide an open repository </li></ul><ul><li>Remember that it's not what you buy; it's how you use it </li></ul><ul><ul><li>Use the cloud to eliminate barriers </li></ul></ul><ul><li>Design around outcomes, not products </li></ul>
  18. 20. Questions / Discussion Document Management and Collaboration Software For the Enterprise
  19. 21. For more information: [email_address] [email_address] 1-888-499-8467 Document Management and Collaboration Software For the Enterprise
  20. 23. External cloud computing <ul><li>External Cloud : A cloud computing environment that is external to the boundaries of the organization. Although it often is, an external cloud is not necessarily a public cloud. Some external clouds make their cloud infrastructure available to specific other organizations and not to the public at-large. </li></ul>
  21. 24. Internal cloud computing <ul><li>Work with existing physical and virtual resources in data center </li></ul><ul><li>Let you specify whether apps are virtualized or not </li></ul><ul><li>Wouldn’t require that sensitive data be hosted outside </li></ul><ul><li>Internal security and configuration management processes </li></ul>
  22. 25. The Architecture of Web-Oriented Collaboration Outer Core Independent Collaboration Services Periphery Single Information and Interaction Space Inner Core Web Orientation Addressable resources in Web-native formats HTTP, URL, REST, HTML, JSON, XML Microformats Mashups Tag Clouds Tags Alerts Web Office Wikis Blogs Bookmarks Social Network Feeds Web Mail Web-oriented collaboration takes place around interconnected resources that are created, organized, changed and used in a single logical information and interaction space.

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