E-Tech

1. Empowerment Technologies
Senior High School Applied - Academic
Lesson 8
Mail Merge and Label
Generation

2. ENGAGE EXPLORE EXPLAIN EXTEND
EVALUAT
Have you ever wanted to
send digital greeting
cards or letters to your
family members or
friends?
2

3. ENGAGE EXPLORE EXPLAIN EXTEND
EVALUAT
What are the
media that you
use to
exchange
essential
information
with other
people?
3

4. Learning
Objectives
ENGAGE EXPLORE EXPLAIN EXTEND
EVALUAT
At the end of the
lesson, you should
be able to do the
following:
4
● Understand what mail merge
and label are.
● Identify the features needed to
create a mail merge and label.
● Apply the process of creating a
mail merge and label.
4

5. ENGAGE EXPLORE EXPLAIN EXTEND
EVALUAT
In a word processor,
create a minimum of five
gift tags containing a
short passage and the
names of the persons
who have been kind to
you this year.
5

6. ENGAGE EXPLORE EXPLAIN EXTEND
EVALUAT
Technology has offered
people diverse ways to
communicate creatively
and produce efficiently
in the simplest manner.
Mail Merge and Label Generation
6

7. ENGAGE EXPLORE EXPLAIN EXTEND
EVALUAT
How do we define
Mail Merge?
7

8. ENGAGE EXPLORE EXPLAIN EXTEND
EVALUAT
Mail Merge is a powerful tool that combines
customized documents with another file from a
data source.
Mail Merge
8

9. ENGAGE EXPLORE EXPLAIN EXTEND
EVALUAT
This feature offers personalized
● Labels
● Tags
● Certificates
● Emails
● Directories
● Letters
● Envelopes
Mail Merge
9

10. ENGAGE EXPLORE EXPLAIN EXTEND
EVALUAT
Refers to the data
source or record of
names, addresses, and
selected information
that can be customized
by the user.
Recipient List
As the name suggests,
it refers to the content
or template of the mail.
Two Parts of a Mail Merge
Main Document
10

11. ENGAGE EXPLORE EXPLAIN EXTEND
EVALUAT
Mail Merge: Creating Recipient List
11

12. ENGAGE EXPLORE EXPLAIN EXTEND
EVALUAT 12
12
Mail Merge: Creating Recipient List
● Click the Mailings Tab.
● On the Mailings ribbon, click Select
Recipients.
● There are two usual options following this
step:
Option 1: Type New List or
Option 2: Use an Existing List

13. ENGAGE EXPLORE EXPLAIN EXTEND
EVALUAT 13
Fill in the details on
the row and click
New Entry to add
recipients. You may
also customize the
column values.
Creating Recipient List: Type New List
New Address List Dialogue Box

14. ENGAGE EXPLORE EXPLAIN EXTEND
EVALUAT 14
Open Excel, then type
in your preferred
values in the first row
and your recipients’
details in the
succeeding rows.
Save the document.
Creating Recipient List: Use an Existing List
Creating the list using spreadsheet.

15. 15
Would you recommend mail
merge to your friends? Why or
why not?

16. ENGAGE EXPLORE EXPLAIN EXTEND
EVALUAT 16
16
Mail Merge: Launch the Mail Merge Wizard
● Click Start Mail Merge on the Mailings
ribbon and select Mail Merge Wizard.
● A column box will appear on the right side of
the screen with a step-by-step guide.
● Select the document type that you will be
using.

17. ENGAGE EXPLORE EXPLAIN EXTEND
EVALUAT 17
17
Mail Merge: Launch the Mail Merge Wizard
Document types:
● Letters - customized greetings
● Email - a Word to email content
● Envelopes or Labels - similar to a stamp
indicating names and address from the
recipient list
● Directory - serves as a contact list

18. ENGAGE EXPLORE EXPLAIN EXTEND
EVALUAT 18
18
Mail Merge: Launch the Mail Merge Wizard
● Create your template or Main Document.
● Select your recipient from the previous step.
● Select the Insert Fields that you want to
place on your document.
● Preview your letter.
● Make necessary changes.
● Print your document.

19. Tip
Conceptualize your desired output
first.
Be sure to gather needed
information and have a layout in
mind before mail merging.
19

20. ENGAGE EXPLORE EXPLAIN EXTEND
EVALUAT
Labels are used on envelopes together with
the document created during the mail merge. It
may also be used for different things such as
name tags or gift tags.
Labels
20

21. ENGAGE EXPLORE EXPLAIN EXTEND
EVALUAT 21
21
Creating Labels
● Choose between Envelope or Label.
● Option 1: You will have to format your label
according to your preference.
● Option 2: You will use a template from
different label vendors.
● You may include text or graphics in your
label as your customization.

22. ENGAGE EXPLORE EXPLAIN EXTEND
EVALUAT 22
22
Creating Labels
● Add the information or fields that you wish
to include from your recipient list.
● Set the proper print properties before
printing the labels to avoid making a
mistake.

23. ENGAGE EXPLORE EXPLAIN EXTEND
EVALUAT
Practice 1:
Create SmartArt that
shows the process of
doing mail merge or
label generator in
Microsoft Word.
You may submit a
soft copy or hard copy to
your teacher.
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24. ENGAGE EXPLORE EXPLAIN EXTEND
EVALUAT
Create a greeting card expressing your
gratitude to your classmates. Make sure that
each of them will receive a copy of your card.
Apply the necessary steps as discussed in the
lesson.
Practice 2
24

25. ENGAGE EXPLORE EXPLAIN EXTEND
EVALUAT
ENGAGE EXPLORE EXPLAIN EXTEND
EVALUAT
Questions
1. What is your understanding of mail merge?
1. What are the advantages of using a mail
merge?
1. Why is it considered as a powerful tool?
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26. ENGAGE EXPLORE EXPLAIN EXTEND
EVALUAT
ENGAGE EXPLORE EXPLAIN EXTEND
EVALUAT
Why is mail merge still
important despite the
availability of different
tools on the Internet?
26

27. Wrap Up
Mail Merge is a powerful tool that
combines customized documents
with another file from a data source.
Two Parts of a Mail Merge:
1. Main Document
2. Recipient List
27

28. Wrap Up
Labels are used on envelopes
together with the document created
during the mail merge.
28

29. Bibliography
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“How to Create Mail Merge Labels in Word 2003-2019 & Office 365.” onlinelabels.
January 2 2019. Last updated February 20 2020. Accessed May 24, 2020.
https://www.onlinelabels.com/articles/mail-merge-labels/
Kallas, Priit. “11 Reasons Why Your Email List Beats Social Media.” reamgrow. May
14 2019. Last updated December 16 2019. Accessed May 24, 2020.
https://www.dreamgrow.com/11-reasons-why-newsletter-beats-social-media/