Workshop at IWMW2008 on Mind Mapping for Effective Content Management by Dr Stephen Evans and The Revd Gareth J M Saunders from the University of St Andrews.

2. Hello! Welcome

3. Dr Stephen Evans Information Architect / University Web Manager [email_address] Who we are Gareth J M Saunders Assistant Information Architect / Web Manager [email_address]

4. What you might need … Paper and pens Laptop (optional)

5. Welcome 1. Introduction to Mind Mapping Paper exercise #1 2. Mind Mapping and the Web Paper exercise #2 Discussion 3. Case Study 90 minutes

6. Do you know what a Mind Map is? Show of hands … 1 of 4

7. Have you used Mind Maps before? Show of hands … 2 of 4

8. Have you used Mind Maps for a Web project before? Show of hands … 3 of 4

9. Have you used Mind Mapping software? Show of hands … 4 of 4

10. Learning objectives 1 of 4 Learn … What Mind Maps are and use them for anything !

11. Learning objectives 2 of 4 Learn how to use Mind Maps to … Audit an existing Website .

12. Learning objectives 3 of 4 Learn how to use Mind Maps to … Create or optimize a site’s information architecture .

13. Learning objectives 4 of 4 Learn how to use Mind Maps to … Manage a Web project .

14. Welcome 1. Introduction to Mind Mapping Paper exercise #1 2. Mind Mapping and the Web Paper exercise #2 Discussion 3. Case Study 85 minutes to go …

15. Background 1 of 3 Porphyry of Tyre 223 – 309 A.D. Platonic philosopher

16. Background 2 of 3 Semantic network 1960s Diagrams representing semantic relations between concepts. Work by Allan Collins and M.R. Quillian. Mammal Vertebra Animal Whale Water Fish has is an is an lives in lives in is a Cat is a

17. Background 3 of 3 Tony Buzan 1942 - present Educational consultant and author

18. Elements of a Mind Map Central idea

19. Elements of a Mind Map Branches Central lines thicker

20. Elements of a Mind Map Branches Branch length

21. Elements of a Mind Map Branches

22. Elements of a Mind Map Sub-branches

23. Elements of a Mind Map Sub-branches

24. Elements of a Mind Map Sub-branches

25. Elements of a Mind Map Colour

26. Elements of a Mind Map Images

27. Elements of a Mind Map Relationships

28. Elements of a Mind Map Relationships

29. Elements of a Mind Map Boundaries

30. Non-linear v Linear 1 of 3 Christmas List Eddie – Music CD Mum – Flowers Jenni – Game Dorothy – Clothes/Voucher Paul – Book Peter – Book

31. Non-linear v Linear 2 of 3 Christmas List Eddie – Music CD Mum – Flowers Jenni – Game Dorothy – Clothes/Voucher Paul – Book Peter – Book .

32. Non-linear v Linear 3 of 3 Christmas List Eddie – Music CD Mum – Flowers Jenni – Game Dorothy – Clothes/Voucher Paul – Book Peter – Book .

33. Examples 1 of 5 ww.imindmap.com

34. Examples 2 of 5 education-world.com

35. Examples 3 of 5 www.mindtools.com

36. Examples 4 of 5 resourcebank.sitc.co.uk

37. Examples 5 of 5 Steve and Gareth

38. Exercise #1 Create a Mind Map of what you needed to do in order to get to IWMW 2008. 10 minutes

39. Refresher: Mind Map framework

40. Look what we made …

41. Welcome 1. Introduction to Mind Mapping Paper exercise #1 2. Mind Mapping and the Web Paper exercise #2 Discussion 3. Case Study 60 minutes to go …

42. Making the connection

43. Structuring information MM is about structuring info and showing relationships – so are websites Why Mind Map a website? Cf .Exercise 1: Construct new websites from scratch Audit what’s there - presenting what already exists in a different format Audit individual pages and entire site Understand structure and relationships Improve the IA Why Mind Map a website? 1 of 2 Site Structure Audit existing Reorganise Create new

44. Why Mind Map a website? 2 of 2 Site Structure Audit existing Reorganise Create new Page Structure Audit existing Reorganise Create new

45. Small site example

46. Central idea

47. Branches

48. Sub-branches

49. Meta data and icons

50. Putting it all together

51. Large site example

52. Full Mind Map

53. Collapsed branches

54. Why use Mind Mapping software?

55. Why use Mind Mapping software? Easy to use Efficient for HUGE sites Copy between maps Print outs (A3, PDF) Export to other formats Add notes and links Share the task

56. Mindjet MindManager 2002 SE Commercial

57. Mindjet MindManager Pro 7 Commercial

58. freemind. soureforge.net Open Source Java

59. mindomo.com Online

60. Exercise #2 Mind Map the page elements of our University homepage www.st-andrews.ac.uk

61. Plenary discussion blah, blah, blah blah, blah, blah

62. Welcome 1. Introduction to Mind Mapping Paper exercise #1 2. Mind Mapping and the Web Paper exercise #2 Discussion 3. Case Study 15 short minutes to go …

63. Every website different

64. Some worse than others

65. A bit like … Unilever Nestl é Bob Smith Heinz

66. Blackwell Scientific Avon Books Mercat Press New Clarion Press A bit like …

67. Our aim

68. The solution: step 1 New Information Architecture

69. Information Architecture report

70. External users About the University Visiting St Andrews News and Events Research Prospective Students Alumni Parents Information Architecture report

71. Current students e.g. Money Matters Safety and Wellbeing Involve Yourself Career Mattters Academic Matters Information Architecture report

72. Current staff e.g. Money Matters Safety and Wellbeing Professional and Personal Development Research Academic Matters Information Architecture report

73. The solution: step 2 Mind Map individual websites

74. Mind Map individual websites

75. The solution: step 3 Map existing websites to new IA

76. Mind Map new Information Architecture

77. Mind Map new Information Architecture

78. Mind Map new Information Architecture

79. Map existing site to new IA

80. The solution: step 4 Set-up our Content Management System

81. Set-up T4 SiteManager

82. Create structure in SiteManager

83. The solution: step 5 Migrate content

84. Take one Mind Map

85. Automatically number the branches

86. Export to text

87. Import into Excel

89. A highly trained team of elves copy and paste

90. The migrated website

91. Project management and tracking 1 of 5

92. Project management and tracking 2 of 5

93. Project management and tracking 3 of 5

94. Project management and tracking 4 of 5

95. Project management and tracking 5 of 5

96. Project management with JCVGantt Pro

97. Project management with JCVGantt Pro

98. Summary …

99. Two web managers

100. One month

101. Mind Map 28 websites

102. Planning new IA took …

103. … approx. 10 minutes per website

104. Time to create migration schedules …

105. … took between minutes and days

106. Setup IA in SiteManager …

107. … took minutes

108. 15 postgraduate students …

109. … dilligently moved …

110. … 3,000 pages …

111. … in 8 weeks

112. If it hadn’t been for Mind Maps …

113. … we would STILL be migrating content!