TERMINALFOUR t44u 2008 - Mind Mapping for effective content management

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  • TERMINALFOUR t44u 2008 - Mind Mapping for effective content management

    1. 1. Mind Mapping for effective content management <ul><li>Stephen Evans </li></ul><ul><li>[email_address] </li></ul><ul><li>Gareth Saunders </li></ul><ul><li>[email_address] </li></ul>University of St Andrews www.st-andrews.ac.uk
    2. 2. <ul><li>1. The Challenge </li></ul><ul><li>2. The Solution </li></ul>
    3. 3. The Challenge
    4. 4. Every website different
    5. 5. Some worse than others
    6. 6. A bit like … Unilever Nestl é Bob Smith Heinz
    7. 7. Blackwell Scientific Avon Books Mercat Press New Clarion Press A bit like …
    8. 8. Our aim
    9. 9. The solution: step 1 New Information Architecture
    10. 10. Information Architecture report
    11. 11. External users About the University Visiting St Andrews News and Events Research Prospective Students Alumni Parents Information Architecture report
    12. 12. Current students e.g. Money Matters Safety and Wellbeing Involve Yourself Career Mattters Academic Matters Information Architecture report
    13. 13. Current staff e.g. Money Matters Safety and Wellbeing Professional and Personal Development Research Academic Matters Information Architecture report
    14. 14. The solution: step 2 Mind Map individual websites
    15. 15. Do you know what a Mind Map is? Show of hands … 1 of 4
    16. 16. Have you used Mind Maps before? Show of hands … 2 of 4
    17. 17. Have you used Mind Maps for a Web project before? Show of hands … 3 of 4
    18. 18. Have you used Mind Mapping software? Show of hands … 4 of 4
    19. 19. Elements of a Mind Map
    20. 20. Making the connection
    21. 21. Small site example
    22. 22. Central idea
    23. 23. Branches
    24. 24. Sub-branches
    25. 25. Meta data and icons
    26. 26. Putting it all together
    27. 27. Large site example
    28. 28. Full Mind Map
    29. 29. Collapsed branches
    30. 30. The solution: step 3 Map existing websites to new IA
    31. 31. Mind Map new Information Architecture
    32. 32. Mind Map new Information Architecture
    33. 33. Mind Map new Information Architecture
    34. 34. Map existing site to new IA
    35. 35. Completed new IA for Human Resources
    36. 36. The solution: step 4 Set-up our Content Management System
    37. 37. Set-up T4 SiteManager
    38. 38. Create structure in SiteManager
    39. 39. The solution: step 5 Migrate content
    40. 40. Take one Mind Map
    41. 41. Automatically number the branches
    42. 42. Export to text
    43. 43. Import into Excel
    44. 44. <ul><li>Columns </li></ul><ul><li>Mind Map reference </li></ul><ul><li>URL </li></ul><ul><li>Type of content </li></ul><ul><li>Instructions </li></ul><ul><li>Location in SiteManager </li></ul>Schedule of work in Excel
    45. 45. A highly trained team of elves copy and paste
    46. 46. The migrated website
    47. 47. Project management and tracking 1 of 5
    48. 48. Project management and tracking 2 of 5
    49. 49. Project management and tracking 3 of 5
    50. 50. Project management and tracking 4 of 5
    51. 51. Project management and tracking 5 of 5
    52. 52. Project management with JCVGantt Pro
    53. 53. Project management with JCVGantt Pro
    54. 54. Summary …
    55. 55. Two web managers
    56. 56. One month
    57. 57. Mind Map 28 websites
    58. 58. Planning new IA took …
    59. 59. … approx. 10 minutes per website
    60. 60. Time to create migration schedules …
    61. 61. … took between minutes and days
    62. 62. Setup IA in SiteManager …
    63. 63. … took minutes
    64. 64. 15 postgraduate students …
    65. 65. … dilligently moved …
    66. 66. … 3,000 pages …
    67. 67. … in 8 weeks
    68. 68. If it hadn’t been for Mind Maps …
    69. 69. and Site Manager…
    70. 70. … we would STILL be migrating content!
    71. 71. <ul><li>Photos </li></ul><ul><li>www.sxc.hu </li></ul><ul><li>www.stockxpert.com </li></ul>Credits Mind Maps www.education-world.com www.mindtools.com www.resourcebank.sitc.co.uk Software www.mindjet.com http://creativecommons.org/ licenses/by-nc-sa/2.5/scotland /
    72. 72. Mind Mapping for effective content management <ul><li>Stephen Evans </li></ul><ul><li>[email_address] </li></ul><ul><li>Gareth Saunders </li></ul><ul><li>[email_address] </li></ul>University of St Andrews www.st-andrews.ac.uk

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