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A8: Mind Mapping for Effective Content Management

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Mind Mapping  for effective  content management <ul><li>Stephen Evans </li></ul><ul><li>[email_address] </li></ul><ul><li>...

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Hello! Welcome

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Dr Stephen Evans Information Architect / University Web Manager [email_address] Who  we are Gareth J M Saunders Assistant ...

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A8: Mind Mapping for Effective Content Management

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Workshop at IWMW2008 on Mind Mapping for Effective Content Management by Dr Stephen Evans and The Revd Gareth J M Saunders from the University of St Andrews.

Workshop at IWMW2008 on Mind Mapping for Effective Content Management by Dr Stephen Evans and The Revd Gareth J M Saunders from the University of St Andrews.

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A8: Mind Mapping for Effective Content Management

  1. Mind Mapping for effective content management <ul><li>Stephen Evans </li></ul><ul><li>[email_address] </li></ul><ul><li>Gareth Saunders </li></ul><ul><li>[email_address] </li></ul>University of St Andrews www.st-andrews.ac.uk
  2. Hello! Welcome
  3. Dr Stephen Evans Information Architect / University Web Manager [email_address] Who we are Gareth J M Saunders Assistant Information Architect / Web Manager [email_address]
  4. What you might need … Paper and pens Laptop (optional)
  5. Welcome 1. Introduction to Mind Mapping Paper exercise #1 2. Mind Mapping and the Web Paper exercise #2 Discussion 3. Case Study 90 minutes
  6. Do you know what a Mind Map is? Show of hands … 1 of 4
  7. Have you used Mind Maps before? Show of hands … 2 of 4
  8. Have you used Mind Maps for a Web project before? Show of hands … 3 of 4
  9. Have you used Mind Mapping software? Show of hands … 4 of 4
  10. Learning objectives 1 of 4 Learn … What Mind Maps are and use them for anything !
  11. Learning objectives 2 of 4 Learn how to use Mind Maps to … Audit an existing Website .
  12. Learning objectives 3 of 4 Learn how to use Mind Maps to … Create or optimize a site’s information architecture .
  13. Learning objectives 4 of 4 Learn how to use Mind Maps to … Manage a Web project .
  14. Welcome 1. Introduction to Mind Mapping Paper exercise #1 2. Mind Mapping and the Web Paper exercise #2 Discussion 3. Case Study 85 minutes to go …
  15. Background 1 of 3 Porphyry of Tyre 223 – 309 A.D. Platonic philosopher
  16. Background 2 of 3 Semantic network 1960s Diagrams representing semantic relations between concepts. Work by Allan Collins and M.R. Quillian. Mammal Vertebra Animal Whale Water Fish has is an is an lives in lives in is a Cat is a
  17. Background 3 of 3 Tony Buzan 1942 - present Educational consultant and author
  18. Elements of a Mind Map Central idea
  19. Elements of a Mind Map Branches Central lines thicker
  20. Elements of a Mind Map Branches Branch length
  21. Elements of a Mind Map Branches
  22. Elements of a Mind Map Sub-branches
  23. Elements of a Mind Map Sub-branches
  24. Elements of a Mind Map Sub-branches
  25. Elements of a Mind Map Colour
  26. Elements of a Mind Map Images
  27. Elements of a Mind Map Relationships
  28. Elements of a Mind Map Relationships
  29. Elements of a Mind Map Boundaries
  30. Non-linear v Linear 1 of 3 Christmas List Eddie – Music CD Mum – Flowers Jenni – Game Dorothy – Clothes/Voucher Paul – Book Peter – Book
  31. Non-linear v Linear 2 of 3 Christmas List Eddie – Music CD Mum – Flowers Jenni – Game Dorothy – Clothes/Voucher Paul – Book Peter – Book .
  32. Non-linear v Linear 3 of 3 Christmas List Eddie – Music CD Mum – Flowers Jenni – Game Dorothy – Clothes/Voucher Paul – Book Peter – Book .
  33. Examples 1 of 5 ww.imindmap.com
  34. Examples 2 of 5 education-world.com
  35. Examples 3 of 5 www.mindtools.com
  36. Examples 4 of 5 resourcebank.sitc.co.uk
  37. Examples 5 of 5 Steve and Gareth
  38. Exercise #1 Create a Mind Map of what you needed to do in order to get to IWMW 2008. 10 minutes
  39. Refresher: Mind Map framework
  40. Look what we made …
  41. Welcome 1. Introduction to Mind Mapping Paper exercise #1 2. Mind Mapping and the Web Paper exercise #2 Discussion 3. Case Study 60 minutes to go …
  42. Making the connection
  43. Structuring information MM is about structuring info and showing relationships – so are websites Why Mind Map a website? Cf .Exercise 1: Construct new websites from scratch Audit what’s there - presenting what already exists in a different format Audit individual pages and entire site Understand structure and relationships Improve the IA Why Mind Map a website? 1 of 2 Site Structure Audit existing Reorganise Create new
  44. Why Mind Map a website? 2 of 2 Site Structure Audit existing Reorganise Create new Page Structure Audit existing Reorganise Create new
  45. Small site example
  46. Central idea
  47. Branches
  48. Sub-branches
  49. Meta data and icons
  50. Putting it all together
  51. Large site example
  52. Full Mind Map
  53. Collapsed branches
  54. Why use Mind Mapping software?
  55. Why use Mind Mapping software? Easy to use Efficient for HUGE sites Copy between maps Print outs (A3, PDF) Export to other formats Add notes and links Share the task
  56. Mindjet MindManager 2002 SE Commercial
  57. Mindjet MindManager Pro 7 Commercial
  58. freemind. soureforge.net Open Source Java
  59. mindomo.com Online
  60. Exercise #2 Mind Map the page elements of our University homepage www.st-andrews.ac.uk
  61. Plenary discussion blah, blah, blah blah, blah, blah
  62. Welcome 1. Introduction to Mind Mapping Paper exercise #1 2. Mind Mapping and the Web Paper exercise #2 Discussion 3. Case Study 15 short minutes to go …
  63. Every website different
  64. Some worse than others
  65. A bit like … Unilever Nestl é Bob Smith Heinz
  66. Blackwell Scientific Avon Books Mercat Press New Clarion Press A bit like …
  67. Our aim
  68. The solution: step 1 New Information Architecture
  69. Information Architecture report
  70. External users About the University Visiting St Andrews News and Events Research Prospective Students Alumni Parents Information Architecture report
  71. Current students e.g. Money Matters Safety and Wellbeing Involve Yourself Career Mattters Academic Matters Information Architecture report
  72. Current staff e.g. Money Matters Safety and Wellbeing Professional and Personal Development Research Academic Matters Information Architecture report
  73. The solution: step 2 Mind Map individual websites
  74. Mind Map individual websites
  75. The solution: step 3 Map existing websites to new IA
  76. Mind Map new Information Architecture
  77. Mind Map new Information Architecture
  78. Mind Map new Information Architecture
  79. Map existing site to new IA
  80. The solution: step 4 Set-up our Content Management System
  81. Set-up T4 SiteManager
  82. Create structure in SiteManager
  83. The solution: step 5 Migrate content
  84. Take one Mind Map
  85. Automatically number the branches
  86. Export to text
  87. Import into Excel
  88. <ul><li>Columns </li></ul><ul><li>Mind Map reference </li></ul><ul><li>URL </li></ul><ul><li>Type of content </li></ul><ul><li>Instructions </li></ul><ul><li>Location in SiteManager </li></ul>Schedule of work in Excel
  89. A highly trained team of elves copy and paste
  90. The migrated website
  91. Project management and tracking 1 of 5
  92. Project management and tracking 2 of 5
  93. Project management and tracking 3 of 5
  94. Project management and tracking 4 of 5
  95. Project management and tracking 5 of 5
  96. Project management with JCVGantt Pro
  97. Project management with JCVGantt Pro
  98. Summary …
  99. Two web managers
  100. One month
  101. Mind Map 28 websites
  102. Planning new IA took …
  103. … approx. 10 minutes per website
  104. Time to create migration schedules
  105. … took between minutes and days
  106. Setup IA in SiteManager …
  107. … took minutes
  108. 15 postgraduate students …
  109. … dilligently moved …
  110. … 3,000 pages …
  111. … in 8 weeks
  112. If it hadn’t been for Mind Maps …
  113. … we would STILL be migrating content!
  114. <ul><li>Photos </li></ul><ul><li>www.sxc.hu </li></ul><ul><li>www.stockxpert.com </li></ul>Credits Mind Maps www.education-world.com www.mindtools.com www.resourcebank.sitc.co.uk Software www.mindjet.com http://creativecommons.org/ licenses/by-nc-sa/2.5/scotland /
  115. Mind Mapping for effective content management <ul><li>Stephen Evans </li></ul><ul><li>[email_address] </li></ul><ul><li>Gareth Saunders </li></ul><ul><li>[email_address] </li></ul>University of St Andrews www.st-andrews.ac.uk

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