The Esquimalt MFRC hosted an open house for the families of HMCS Regina as they prepare for a major deployment in 2019.

1. HMCS REGINA
PRE-DEPLOYMENT FAMILY
BRIEF 17 DEC 2018

2. HMCS REGINA
Op PROJECTION / Op
ARTEMIS

3. LCdr Nina Han
Deputy Judge Advocate
AJAG (Pacific Region)

4. AJAG Pacific
 AJAG Spectrum of Legal Assistance
 Power of Attorney (POA)
 Wills
 Travel Authorization Letter
 SDB Beneficiary Form
Discussion Points

5. AJAG Pacific
 Your personal legal affairs should be dealt
with by a civilian lawyer / notary
 Legal Officers may provide assistance to
CAF members in case of urgent /
operational necessity (ref: CFAO 56-5)
Spectrum of Services

6. AJAG Pacific
 Incapacity Planning:
https://www2.gov.bc.ca/gov/content/health/managing-your-
health/incapacity-planning
 Enduring POA Form: https://www2.gov.bc.ca/assets/gov/health/managing-your-
health/incapacity-planning/enduring_power_of_attorney.pdf
 https://www.cbabc.org/For-the-Public/Dial-A-Law/Scripts/Wills-
and-Estates/180
 http://www.trustee.bc.ca/documents/STA/It%27s_Your_Choice-
Personal_Planning_Tools.pdf
 http://www.nidus.ca/?page_id=68
 http://www.nidus.ca/PDFs/Nidus_Guide_EPA.pdf
Useful References

7. AJAG Pacific
Allows a person (the “donor”) to appoint
someone 19 years of age or older (BC) to
be their representative (the “attorney”) to
take care of your financial and legal
affairs on your behalf.
 General POA – ceases when incapable; no
lawyer/notary req’d
 Enduring POA – continues when incapable; reqs
lawyer/notary
Power of Attorney (POA)

8. AJAG Pacific
Examples:
 Bill payments
 Banking
 Insurance for car or home
 Bank loans
 Mortgage payments
 Buying or selling property, including cars and houses
 Pay issues
 It does not include decisions about your personal or
health care
Power of Attorney (POA)

9. AJAG Pacific
Do you need a Power of Attorney?
 Some banks have their own “in-house” power of
attorney forms so check with your bank first;
 Online transactions
 Assets, esp. real estate
 Does not apply to joint assets / accounts
Note: a POA does not give the attorney the power
to make health care or child care decisions
Power of Attorney (POA)

10. AJAG Pacific
Who should be your attorney?
 Someone you trust.
 Not someone who has financial problems.
 Not someone you don’t get along with, like an
estranged spouse.
There are potential consequences
resulting from picking the wrong
attorney!
Power of Attorney (POA)

11. AJAG Pacific
 Give clear instructions, help the attorney
understand what the donor wants done
 Make sure it will be accepted by the institutions
where it would be used
 Complete any other documents that the attorney
cannot do (i.e. statutory declarations)
Duties of the Donor

12. AJAG Pacific
 Must act in good faith
 Follow the instructions of the donor
 Perform transactions with due skill and
care
 Cannot delegate the power of attorney
 Must respect the title (ownership) of the
donor’s property and money
 Must keep proper accounts/records
Duties of the Attorney

13. AJAG Pacific
 SAFEGUARD THE ORIGINAL POA
 DON’T TAKE IT WITH YOU ON
DEPLOYMENT
The Power is in the Document

14. AJAG Pacific
 IAW the terms of the document (e.g. an
expiry date)
 If the attorney is the spouse and the
marriage or marriage-like relationship
ends
 Death or bankruptcy of the attorney
 Death of the donor
Termination of POA

15. AJAG Pacific
If you want to stop your attorney
acting for you:
 Advise them in writing (email is ok)
 If you revoke the power of attorney,
make sure you contact your bank to
inform them
 Get the original document back
Revocation by the Donor

16. AJAG Pacific
Will
The written statement by which a
person instructs how his or her
estate should be distributed after
death.
Complete a Will Certificate.
Wills

17. AJAG Pacific
 When a person dies without a will or “Intestate”
their property vests in the court
 The province then uses a set formula to
distribute estate, which may not be what you
want
 See the Wills Estates Succession Act for more
details or contact a civilian lawyer
Why You Might Want a Will

18. AJAG Pacific
Wills
• Basic CAF Will is adequate for:
 First marriage
 Single members
 Simple finances
 No children

19. AJAG Pacific
Suggest you get a Will from a Civilian Lawyer
if:
 Second or subsequent marriage
 Home owner
 RRSPs, trust funds, stocks etc.
 Children
 Wish to have several persons as beneficiaries
Will Kits May or May Not be Valid
Wills

20. AJAG Pacific
Review SDB Beneficiary form –
changes in circumstances (i.e.
divorce) will not automatically change
SDB beneficiary
Supplementary Death Benefit (SDB)
Beneficiary

21. AJAG Pacific
 Can be signed by any Reg Force Commissioned
Officer
 Is proof that you consent to your child
traveling with a spouse or another person
 May assist you when crossing border to US or
other borders with children
 Example letter available for download from the
AJAG webpage
Travel Authorization Letter

22. AJAG Pacific
esquimalt.mil.ca/ajag/Document
s/Blank_Travel_Authorization_L
etter_Template.doc

23. AJAG Pacific
Reception: 250-363-4260
DWAN Site:
http://esquimalt.mil.ca/ajag
/
Questions?

24. Sandra Pinard
Deployment Coordinator

25. Your Community,
Your Resource Centre
“offering programs and services unique to the
military lifestyle. ”

26. We support those who are
important to you
The MFRC proudly honours
the diversity of “families”

27. Key to Successful Deployments
Research shows that families that are well
prepared, know where to turn in case of
emergencies and have strong support systems
deal most successfully with deployments.

28. A few tips from our families:
• Put contact and emergency information on your
fridge
• Include the MFRC number (fridge magnet)
• For the partner at home, consider unlocking the
cell phone and putting emergency contact
information on the phone
• If you live alone leave your key with someone you
trust, give your landlord the MFRC number…we will
find you!
• Update Emergency Contacts with schools
• What about your pets?

29. Deploying Soon

30. The MFRC’s Top 3 Tips
1. Plan well - Ensure your family knows how to
contact us
2. Learn about the available resources
3. Get connected

31. Plan and Prepare
• General checklists as well as
specific ones for Single
Members and Parents of
Military Members
• Pick up a MFRC Magnet
• Download the “Everything
Binder”
• Make sure eligible family
members have their MFID
• Fill out your Family information
form

32. Know what resources are available
• HMCS Regina Family
Network
• MFRC Sea Deployment
Handbook
• MFRC Resource and
Information tables
• MFRC website:
www.esquimaltmfrc.com

33. Prepare your Family Care Plan

34. Get Connected
• Join the Regina Family Network
– Network volunteer: Ann Marie
regina.family@shaw.ca
• Join the Regina Facebook Page
• Monthly Away Café sessions
• Monthly Deployment Bingos
Join the Regina Family Network to receive emails and updates on
activities and information from the ship.

35. Types of Workshop offered
• Dealing with Deployment Workshops :
– R2MR Part 1 (all adults) Wed. Feb 20
– R2MR Part 2 (those with children) Wed. Feb 27
– Children’s Deployment Workbook Session Wed. Jan. 16
– Build your own Binder Mon. Feb 25
“Helping another is always the best way to help yourself”

36. Types of Events
• 3 Monthly Coffee Sessions (1 Wednesday night, 1
Thursday Morning, 1 Saturday morning)
• Monthly Deployment Bingo
• Special events
Regina Meet and Greet Sat. Feb 9th 9:30-11:30 am
Easter Potluck Brunch Sat. April 13th 10:00-Noon
“Helping another is always the best way to help yourself”

37. Regina Sunday Sessions
12:00 – 1:00pm Potluck Lunch
1:00 – 2:00pm CO’s Presentation
2:00 – 2:15pm Network Updates
2:30 – 3:15 Mindfulness Workshop
Free on-site
childcare
All sessions are at the CPAC MFRC
VTCs with your loved one!
March 10, May 5, Jun 2, Jul 7, Aug 18

38. Children’s Workbooks / Workshops
Complete the “Pre-Deployment activities with
your children.
Two options for offering your child support
throughout the Deployment
- Onsite Children’s Workshops
- At Home Children’s Workbooks with virtual
support for the “at home” parent via the web.
Session
Jan 16 – CPAC

39. Parenting From Afar
Pick up a copy or
download the PDF
Go to our website and
check out the E-tool
Raising your Military Child

40. • Help you get an
emergency plan in place
• Help assist in finding
Emergency Child Care
Emergencies

41. Top Four Service requests by loved
ones of Deployed Members
1. Free Mail drop off
2. Staying in Touch Service
3. Networking Opportunities
4. Respite Childcare (including Saturday
mornings Don’t forget to get your
Military Family ID Card
before your member
deploys

42. Single Members
You are part of a family too!
Services Provided
• SIT service for loved ones – wherever they may be
• Postal services and VTCs
• Information services such as; pet care, car storage,
etc.
• Virtual updates for those that live out of area.
• Family lives out of town? Fill out an envelope with
your loved ones address and we will send them a
deployment package.
Be sure to give our contact information to your loved ones.

43. Virtual Deployment Services
• Pre-Deployment Briefing Re-cap
• Dealing with Deployment Session
• Children’s Workbook Session
• Sunday Session monthly re-cap
• Preparing for Reunion Workshop
All online sessions require registration at least 3 days in advance.

44. Contact
Esquimalt MFRC
(250) 363-2640
Or toll-free anywhere in Canada
1-800-353-3329
emfrc@shaw.ca
www.esquimaltmfrc.com
The Esquimalt MFRC is on Facebook and Twitter!!

45. “Sanus Bellator”
HMCS REGINA
Sick Bay
Deployed Medical Support

46. • Lt Craig Bellamy
• “Doc”
• Canadian Certified
Physician Assistant
• Certified in ACLS,
ATLS, AMTRP
• Advanced Dive
Medicine qualified
• Cpl Carly Forde
• “Baby Doc”
• QL 5a Med Tech, also
Licenced EMT/PCP
• Certified ITLS and First
Aid Instructor
Staff

47. Care Provided
• Daily “sick parade”: Much like
you would receive in a walk-in
clinic. Hours are posted on Sick
Bay door.
• Urgent care: Staff is trained to
provide urgent care such as
suturing, IV therapy, IV
antibiotics etc.

48. • Emergent care: Staff is trained in
Advanced Cardiac Life Support,
Advanced Trauma Life Support,
& Advanced Military Trauma
Resuscitation Program.
• If a situation is outside the skill
set of the PA there is a 24 hour
line that will connect them to
any specialist they require.
Care Provided

49. • Every deployment has associated risks
• Current risks include:
– Zika: Risk to unborn child up to 1 year
post deployment. Testing available after
deployment.
– Yellow Fever
– Typhoid
• Risks mitigated through vaccines,
briefings, Work-ups, and testing on
arrival home
Deployment Risks

50. Medical Evacuation
• There is a helicopter on board that
can fly the injured or sick sailor to the
nearest advance care facility. This
could be ashore or to another ship
(such as a US Carrier/Asterix) that
can provide a higher level of care.
• The patient will always travel with a
medic and/or an escort.
• The Senior Leadership of the ship
takes the crews health as a priority.

51. Repatriation
• Should a Member be required to return to
Canada:
- By most expeditious means, depending on
circumstance
• Member may be attach posted to JPSU/other
unit in Esq for remainder of deployment
• Report to Base Hospital on Arrival and call
PCC
• If member is hospitalized in Theatre, Next Of
Kin listed on The NOK form may be flown to
the location of the hospital for serious
injuries.

52. Prescription Medication
• Every member should have
enough medication on board to
last until Sept 2019
• This includes over-the-counter
medication such as Gravol, Advil,
Tylenol, sea sickness patches, etc.

53. Family Support
• If you ever feel that your family
member is ill or their mental
health has changed, please feel
free to get in touch with the
MFRC, Base Duty Officer, or
Padre.
• They will inform Sick Bay or the
Padre of your concerns and we
in turn will see that your loved
one gets the help they need.

54. Questions

55. DEPLOYMENT
POSTAL BRIEFING
MCpl Whalen

56. TWO WAYS TO SEND YOUR MAIL:
Canadian Forces (CF) morale mail service
Canada Post

57. CF MORALE MAIL SERVICE
Free Service
Drop off at the local MFRC or Fleet / Naden
Mail Offices
No special services available with
CF Morale Mail (i.e. parcel tracking or
express post)

58. WEIGHT AND SIZE FOR PARCELS
The maximum weight for parcels is 20kgs
Oversize and overweight parcels will not
be accepted.

59. Example
40 CM
Max weight:
20Kgs
100 CM40 CM
MAXIMUM SIZE FOR MORALE MAIL
PARCEL

60. Aye Missew
123 My St
Victoria BC V9A 7N2
Tel-765-4567
Smith A.Pte 123 (Mess #)
HMCS REGINA
PO BOX 17000 STN FORCES
VICTORIA BC V9A 7N2
CORRECT MAILING ADDRESS
FOR HMCS REGINA PERSONNEL
Contents:
Chips
Newspapers
Books
Sender’s address
AddresseeDescription of contents

61. MAIL SENT VIA CANADA POST
Process at any Canada Post outlet
Postage is required on all parcels
Special services including insurance, Registered Mail,
Xpresspost, Priority, etc are only in effect until it
reaches FMO
Proof of delivery to a Military Post Office
Currently free letter mail

62. John Doe
123 My St
Victoria BC V9A 7N2
Bloggins B.PO1 123 (Mess #)
HMCS REGINA
PO Box 17000 STN FORCES
VICTORIA BC V9A 7N2
MAIL GOING THROUGH CANADA POST
Return address
Addressee
Canada Post Custom Declaration is MANDATORY!

63. CANADA POST CUSTOMS DECLARATION
Sender:
Same as
on parcel
Destination:
Same as
on parcel
Description of contents
$20.00
*NCV
Sign here
x
*NCV = No Commercial Value

64. IMPORTANT IMPORTANT IMPORTANT IMPORTANT
ON THE CUSTOMS FORM
REMEMBER TO FILL
OUT THE LIST OF
CONTENTS AND DO NOT
FORGET TO SIGN AT
THE BOTTOM

65.  Alcoholic beverages and tobacco
products
 Corrosive liquids/solids, flammable
liquids/solids
 Pornographic material
 Knives
 Drugs and narcotics (including
prescription drugs)
 Compressed Gases (aerosols)
 Perishable items

66. Supplementary
restrictions according to
host country
PLEASE NOTE:
Note: Batteries are
permitted only if they
are in their original
sealed package

67. ALL PARCELS WILL BE
SCREENED

68. CF MAIL ROUTINGS
Mail will be sent via CMTT
Timings are unpredictable

69. CF MORALE MAIL DROP OFF POINTS
Signal Hill MFRC
CPAC MFRC
Fleet Mail Office
Naden Mail Room
A list of out of area locations is available at all drop off locations
Note: Wrapping paper and tape are available at all
drop off locations.

70. CONTACT INFORMATION:
FMO (250) 363-2176
MFRC (250)363-2640

71. Deployment Benefits and
Allowances
Lt(N) Ng
Logistics Officer
PO1 Montgomery
HRA Manager
PO2 Au
FSA Supervisor

72. • Tax Relief
• Income Tax Filing Extension
• Operations Foreign Service Premium
• Hardship & Bonus
• Risk Allowance
• Deployment Benefits
Overview

73. Financial Services
• Tax Relief
– Door to Door Tax Free
• Income Tax Filing Extension
– Individual Responsibility

74. Allowances
• Operations Foreign Service Premium
• Hardship & Bonus
• Risk Allowance

75. Operations Foreign Service
Premium

76. Hardship Allowance

77. Hardship Allowance Bonus

78. Risk Allowance

79. Benefits
• Private Motor Vehicle Storage
• Custodial Expense
• Family Care Assistance
• Home Leave Travel Assistance
• Special Leave Transportation Assistance
• Compassionate Travel

80. Mission Leave / Home Leave Travel
Assistance
• HLTA will be offered to 100% of Ship’s Company
• HLTA to travel home on Mission Leave
• 3rd Location HLTA
– Cannot travel to a location inside the Area Of Operations
• HLTA plan is still being devised
– There will be several periods where HLTA will be available
– Between 10-14 days in duration
• Mission Leave accumulates at 2.5 days per month (total of 15 for
entire deployment)
• Travel days do not count towards Mission Leave
• Unused Mission Leave will be converted to Special Mission in Lieu
at a rate of 0.7 to 1