This unit specifies the necessary outcomes required for applying site surveys and set out procedures to medium-rise building and construction projects. It addresses the skills and practices required to measure, record and interpret data using measuring and leveling equipment and to set out building projects.

1. CONSTRUCTION
MANAGEMENT
EIS OBC4 12 1118
ARRANGE BUILDING APPLICATIONS AND APPROVALS
Instructor
Dereje J (MSc)

2. Occupational Standard: On Site Building Construction Level IV
Unit Title Arrange building applications and approvals
Unit Code EIS OBC4 12 1118
Unit Descriptor This unit of competency specifies the outcomes required to prepare
documentation and submit a building approval application or
submission to appropriate authorities and the management of the
submission through to its final approval. to successfully manage
building approvals requires a detailed understanding of the technical
documentation that must be prepared, including building plans and
specifications together with knowledge of the current regulatory and
planning processes. The unit requires the ability to communicate
effectively with related building professionals, planning officers and
clients.
Elements Performance Criteria
1. Plan the process
for lodging
approval
applications.
1.1. Approvals required for each project stage are identified.
1.2. Level and type of information and documentation needed for
the application are determined and confirmed, where
appropriate, in consultation with external specialists.
1.3. Plan is developed and submitted for approval, recognizing
scheduling requirements and client needs.
1.4. External specialists are consulted, as required, to facilitate
certification of documents.
2. Prepare and
lodge
applications for
approval.
2.1. Necessary documentation and supporting information are
prepared and checked for compliance with the requirements of the
building approval authority.
2.2. Impact of planning application on range of stakeholders is
analyzed and strategies are adopted to maximize the likelihood of
their support for the application.
2.3. Necessary documentation and supporting information are lodged
with approval authority.
2.4. Confirmation of application status is sought at appropriate
intervals to ensure continuing progress.
3. Evaluate and
review outcome
of application.
3.1. Outcome of building approval application is assessed to
determine impact on project.
3.2. Where required, minor amendments are negotiated in accordance
with client, organization and approval authority requirements.
3.3. Rejected submissions are analyzed to determine likely success of
an appeal or a resubmission, and course of action is determined
with the client.
2

3. Variables Range
Approvals May include
 building approval applications for:
 full approval
 staged approval
 development applications
 sustainability requirements
 Fees and levies.
Information and
documentation
May include
 design briefs
 specialist's reports
 Working drawings, plans and specifications.
External specialists May include
 building surveyors, quantity surveyors and site surveyors
 geotechnical and environmental specialists
 Structural, mechanical and electrical engineers.
Stakeholders May include
 clients
 employees/staff
 existing tenants
 finance providers
 interest gro OBS
 local community
 Neighbours.
Evidence Guide
Critical Aspects of
Competence
Demonstrate knowledge and to:
 submit planning documents in a logical, accurate and complete
manner
 demonstrate sound document control processes
 apply relevant Ethiopian standards
 manage a range of approval types, for example fire safety
compliance, sustainability or other approvals that may be required
by the local authority
 Interpret building approval requirements and processes.
Underpinning
Knowledge and
Attitudes
Demonstrate knowledge of:
 building approval processes
 documentation requirements of building approval submissions
 organisation document control processes
 organisation policy relevant to building approval submissions
 industry code of practice
3

4.  range of planning approval types
 relevant Ethiopian standards
 Specialist services for certification of documentation.
Underpinning Skills Demonstrate skills to:
 communication skills to:
 enable clear and direct communication, using questioning to
identify and confirm requirements, share information, listen and
understand
 liaise with clients, stakeholders, specialists and approval authorities
 negotiate amendments
 read and interpret:
 codes of practice
 plans, specifications and drawings
 regulations
 reports
 use and interpret non-verbal communication
 use language and concepts appropriate to cultural differences
 written skills to prepare planning submission.
Resources
Implication
The following resources must be provided:
 Workplace or fully equipped assessment location with necessary
tools and equipment as well as consumable materials
Methods of
Assessment
Competency may be assessed through:
 Interview/written test
 Observation/demonstration
Context of
Assessment
Competency may be assessed in the work place or in a simulated work
place setting
LEARNING OUT COME ONE
 Plan the Process for Lodging Approval Applications.
4

5. 1. The identify stage includes a needs assessment process to determine the needs
and problems in a community.
2. The design phase includes the actual planning and design of a lodging.
3. The implement stage refers to the implementation of the project, whether it is a single-
year or multi-year implementation period.
4. The evaluation of lodging results occurs at the end of a lodging and involves determining
whether the lodging goal and objectives were achieved. The evaluation stage then leads to
the identification of additional or persisting problems, allowing the cycle to begin again.
5. Lodging monitoring occurs throughout all stages allowing for small adjustments in the
project’s planning, design, and implementation in order to ensure the lodging success.
All development applications should be lodged using the following forms completed and signed:
 Development Application Form
 Electricity Infrastructure Declaration
 Native Vegetation Declaration (if applicable
Plans and documentation
Most development applications require a baseline of plans and documentation to be provided,
including:
 Short development description
 Site plan
 Floor plan
 Elevations
 Color sample schedule.
1.1. Approvals required for each project stage are identified.
A project is a temporary effort with a start and end date, that is carefully planned and
designed to achieve a particular aim, to create a unique product, service or result within
defined constraints
Overview document describing the project that includes:
 Name of project.
 Location of project, type of project and project description.
 Project proposed implementation starting and completion date.
 Proposing organizations name, address, web site, contact person, phone, e-mail
Address.
 Total project cost and project budget including administrative cost.
 Description of the procedure for quantification.
 Description of what data will be collected.
5

6. 1.2. Level and type of information and documentation needed for the application are
determined and confirmed, where appropriate, in consultation with external
specialists.
consultation A variety of private and public entities, joint ventures, or individuals that provide
services of an advisory or professional nature.
Where the Consultant is an individual, they are not engaged by the Borrower as an employee
1.3. Plan is developed and submitted for approval, recognizing scheduling requirements
and client needs.
Developing A Plan means coming up with a practical implementation of an idea. It is not enough
to simply have the idea.
Development Approval (DA) – refers to the regulatory approval that must be obtained previous
to start a development.
The DA allows assessable development to take place.
Approval is issued by the local government authority - with or without conditions or not
approved.
Building Approval (BA) – refers to how a building will be constructed. It is required for most
developments to ensure a building complies with building laws, including the Building Code of
countries.
Building Certification – formal approval of building plans and construction by a registered
building certifier.
 This is achieved by the issue of a Certificate of Classification and marks the building
ready for lawful use.
Development Approval process
There are four steps in the Development Approval process. You should seek advice from your
local government authority throughout the process.
Step 1 – Determine what type of development you are undertaking.
To determine if your proposed development is an assessable development you will need to look
at the following planning documents.
 Planning Act.
 Local government planning scheme.
 Any other planning documents
The main types of development under the PA are:
Assessable Development – development approval is required before you can begin work on
assessable development.
The following works are assessable and need a development application:
 building work
 plumbing or drainage work
 operational work
 reconfiguring a lot (subdivide)
 material change of use of premises
 clearing native vegetation
 demolition of existing building
Accepted Development – identified as accepted as it does not need to comply with any code or
other requirements of the regional or local planning scheme Note: If a development application is
6

7. not required a Building Approval may still be required. This must be checked with a building
certifier.
Prohibited – development or use that is deemed prohibited under the local planning scheme.
development in protected areas is usually considered prohibited development.
Step 2 – Determine the type of assessment required.
If your development is considered an assessable development, you must then determine the type
of assessment required.
Refer to the Sustainable Planning Regulation and other planning documents. There are two types
of assessable development under the PA.
 Code Assessment
 Impact Assessment
Step 3 – Complete the appropriate application and submit to your Local Government Authority.
Step 4 –LGA will issue a Decision Notice.
1.4 External specialists are consulted, as required, to facilitate certification of documents.
It is documented information relevant to the quality management system (QMS) and issued by an
external entity.
 external consultant is a professional consultant not already employed within a company.
Companies, businesses or organizations hire external consultants to advise them on
identifying and solving problems within the organization.
 internal consultant is a professional consultant who is already employed within a
company and usually works in its human resources department. Those in this position
may also work with a company's quality control department or any department that
handles employer and staff relations. Internal consultants may report directly to or
frequently work with the company's executive leadership regarding strategic planning.
 External and internal consultants have the same duties and responsibilities, but the types
of projects they work on can differ.
 An external consultant is transported on board to support activities that a business finds
challenging to perform internally.
LEARNING OUT COME TWO.
7

8.  PREPARE and LODGE APPLICATIONS for APPROVAL
A completed application form must be submitted with all development applications. The form is
to be completed through the government lodgement system, development.
Building approval applications is a major improvement. Correct design from the start of a project
will prevent many problems further down the path.
When to prepare and lodge applications for approval should must be based on the lodge type
guide lines of government building regulatory system.
The purpose of a lodge approval is to verify that the future lodge work will consequence in a
building that is compliant with the Act, including the building code, before work on the building
starts.
8

9. 9

10. 2.1. Necessary documentation and supporting information are prepared and
checked for compliance with the requirements of the building approval authority.
document” means any plan, report, estimate or any other technical presentation required or
prepared in connection with the design and construction of a building.
 Proof of Land Ownership.
 Current Special Development.
 Land user charge
 Structural stability certificate from the licensed technical personal.
 Environment Clearance from competent Authority.

2.2. Impact of planning application on range of stakeholders is analyzed and strategies are
adopted to maximize the likelihood of their support for the application.
10

11. • Stakeholders deliver a project request consisting of the following information:
1. Project Name
2. Stakeholder Name and Department
3. Estimated Project Cost
4. Estimated Level of Effort
5. Requested Delivery Timeline
6. Brief description of the Project
What is stake holder means
Stakeholders include any individual or group who may have a direct or indirect “stake” in the pro
ject anyone who can be affected by it, or who can have an effect on the actions or decisions of
the company, organization or government. Such as (owners, managers, employees, shareholder
etc.)
Stakeholders can contribute significantly to the decision-making and problem-solving processes.
People most affected by the problem and most directly impacted by its effects can help you to.
 understand the context, issues and potential impacts more fully
 determine your focus, scope, and objectives for solutions
 establish whether further research is needed into the problem.
People who are attempting to solve the problem can help you
 refine, refocus, prioritize solution ideas.
 define necessary steps to achieving them.
 implement solutions, provide key data, resources, etc.
A stakeholder impact analysis can be conducted at a variety of times throughout the life of an
intervention. At the outset, such an analysis serves to support the feasibility testing and initial
design. During and post-intervention these analyses serve to assess impacts created and
eventually how to improve the intervention design.
2.3. Necessary documentation and supporting information are lodged with approval authority.
2.4. Confirmation of application status is sought at appropriate intervals to ensure continuing
progress.
11

12. ASSIGNMENT ONE
Instruction for individual assignment
Before write the assignment
1. Gathering the information from ministry of land administration and housing development
office.
2. Collecting the document from necessary office.
3. Ask interview about lodging.
In the assignment preparations
1. As you write the assignment you should must be written core points.
2. Make sure checked your name, Id no etc before submitted assignment.
3. You are submitting and presenting your assignment on the submission date.
4. Preparing the document by ppt
5. Students should write their answers by neatness and clearly.
Questions
Write the answer by briefly
1. Necessary documentation and supporting information are lodged with approval
authority?
2. Lodging Confirmation of application status is sought at appropriate intervals to ensure
continuing progress?
12

13. LEARNING OUT COME THREE
 EVALUATE and REVIEW OUTCOME of APPLICATION.
3.1. Outcome of building approval application is assessed to
determine impact on project.
Building approval, or building certification, refers to the construction activities of the
proposed use or development.
The end result complies with the relevant standards, codes and acts for building and
plumbing/water works.
Building approvals are assessed against the Building Code of country and relevant state
plumbing and building regulations.
 Common aspects usually assessed under a building approval can include:
1. Sewerage, plumbing and drainage of the building.
2. The buildings structural integrity.
3. Appropriate fire safety.
4. The general safety of the building.
determine impact on project.
1. In put
2. Out put
3. Out come
Why to determine impact on project.
1. justifying investment in a project to budget holders.
2. Ascertaining which projects are delivering the most value.
3. Examining alignment of projects with strategic goals.
4. Measuring progress towards project-related goals.
5. To ensure compliance with regulatory standards.
Some areas that you may to determine impact on project wish to consider include:
1. Cost savings
2. Quality of project
3. Revenue increases
4. Employee wellbeing
5. Customer satisfaction
6. Carbon reduction
7. Scope 1, 2 and 3 Productions
8. Time saved
9. Safety
10. Wastage
13

14. 3.2. Where required, minor amendments are negotiated in accordance with client,
organization and approval authority requirements.
6.4. Amendment (FPPA)
No amendment, modification or other variation of the Contract shall be valid unless an
Amendment to Contract is made in writing, is dated, expressly refers to the Contract, and is
signed by a duly authorized representative of each party thereto.
15.9 (FPPA) Any change to the terms of the Contract must be recorded in writing and executed
by authorized signatory of the Contractor and the Engineer. Such record of the change in
question must address all consequential amendments required to be made to the Contract as a
result of such change.
contract amendment- is like a change to an existing contract that both (or all) sides agree to.
Amendments can be changes to anything in the original contract’s terms, clauses, sections, or
definitions. to initiate laws and regulations affecting to labor relations and to participate actively
during their formulation and amendments;
to discharge other tasks provided for in the bylaws of their respective organizations.
3.3. Rejected submissions are analyzed to determine likely success of an appeal or a
resubmission, and course of action is determined with the client.
37.5 Financial admissibility
The Public Body may reject any Bid when:
(a) Bidder has failed to proof that it has adequate financial resources to manage this
Contract by completing relevant table in the Bidders Certification of Compliance form that
is furnished in Section 4, Bidding Forms.
(b) Bidder has failed to submit financial statements certified by an independent
auditor as required in ITB Clause 17.2(a) for the period specified in Section 3, Evaluation
Methodology and Criteria;
(c) Bidder has failed to submit other documents proofing its financial standing, as
required in the BDS Clause 17.2(b);
(d) The average annual turnover of the Bidder for the period specified in Section 3,
Evaluation Methodology and Criteria does not exceed the amount of the financial proposal
of the Bid in value specified in Section 3, Evaluation Methodology and Criteria;
(e) The Bidder has failed to demonstrate access to, or availability of, financial
resources as required in Section 3, Evaluation Methodology and Criteria.
82 Rejection
82.1 Components and materials which are not of the specified quality shall be rejected. A special
mark may be applied to the rejected components or materials. This shall not be such as to alter
them or affect their commercial value. Rejected components and materials shall be removed by
the Contractor from the site within a period which the Engineer shall specify, failing which they
shall be removed by the Engineer as of right at the expense and risk of the Contractor. Any work
incorporating rejected components or materials shall be rejected.
14

15. ASSIGNMENT TWO
Instruction for individual assignment
Before write the assignment
1. Gathering the information from ministry of land administration and housing development
office.
2. Collecting the document from necessary office.
3. Ask interview about lodging.
In the assignment preparations
1. As you write the assignment you should must be written core points.
2. Make sure checked your name, Id no etc. before submitted assignment.
3. You are submitting and presenting your assignment on the submission date.
4. Preparing the document by ppt
5. Students should write their answers by neatness and clearly.
Questions
Write the answer by briefly
1. Why the rejected submission of document lodging or a resubmission the document?
2. Write the procedure of lodging approved?
3. Why we prepared minor amendment in lodging projects?
4. How to negotiation the disputed between two parts of lodging owner problemes?
15

16. Rejection of Bids/Proposals
Goods, Works, and Non-consulting Services
5.58 Rejection of all Bids/Proposals is justified (for contracts subject to prior review, with the
Bank’s no objection), when:
a. effective competition is lacking;
b. all Bids or Proposals are not substantially responsive to the requirements of the
Procurement Documents;
c. the Bids’/Proposals’ prices are substantially higher than the updated cost estimate or
available budget; or
d. none of the technical Proposals meets the minimum technical qualifying score.
5.59 Lack of competition shall not be determined solely on the basis of the number of
Bidders/Proposers. Even when only one Bid/Proposal is submitted, the process may be
considered valid, if:
 A, the procurement was satisfactorily advertised;
b. the qualification criteria were not unduly restrictive; and
c. prices are reasonable in comparison to market values.
Consulting Services
5.62 Rejection of all Proposals is justified (for contracts subject to prior review, with the Bank’s
no objection), if:
a. all Proposals fail to respond to important aspects of the TOR; or present major deficiencies
in complying with the TOR;
b. all Proposals fail to achieve the minimum technical score; or
c. the offered price of the successful Proposal is substantially higher than the available budget
or a recently updated cost estimate.
The factors which determine the area required for residential use include the following:
 Projected need for housing units (existing backlog and new housing needs);
 Number, type, and size of residential services and activities to be incorporated;
 Educational, health, recreation, and other basic services to be located within residential areas;
 Circulation access need (vehicular and pedestrian pathways);
 Urban land policies and regulations at national and regional level, respective to the urban
centre
The average residential plot area depends on the respective regional state policy and the housing
typology. The area coverage of residential activities can generally range from 40 to 60 percent of
the total built-up area of an urban centre.
Residential areas should: -
16

17.  Be free from black cotton soil, as much as possible.
 Be located in all corners of the town unless there is constraint
 Have gentle slope i.e., 2%-15% ( a slope between 2% and 8% is highly recommendable);
and,
 Be free from exposure to natural disaster such as geological hazards (land and mud slides
and rock fall), flood, malaria affected areas (unless both are protected (treated) properly),
etc.
STAKEHOLDER IMPACT ANALYSIS
A stakeholder impact analysis can be conducted at a variety of times throughout the life of an
intervention. At the outset, such an analysis serves to support the feasibility testing and initial
design. During and post-intervention these analyses serve to assess impacts created and
eventually how to improve the intervention design.
According to the Impact Management Project, there are five key dimensions of impact which
should be taken into account in any stakeholder-centered analysis (seen below).
17