Excel Sheet shortcuts

1. Essential Excel
Shortcuts Which
You Should know
Free ebook by Robot Accounts
Free ebook by Robot Accounts
Free ebook by Robot Accounts

2. ESSENTIAL. 2
NAVIGATING 3
SELECTING THINGS 4
EXTENDING SELECTIONS. 5
SELECTING SPECIAL CELLS 6
ENTERING DATA 7
FORMATTING 9
NUMBER FORMATTING 10
CELL BORDERS 11
ACTIVE CELL COMMANDS 12
ROWS & COLUMNS 13
WORKSHEETS 14
WORKSHEETS 15
1
Table Of Contents

3. ESSENTIAL:
Undo the last action....................Ctrl + Z
Redo the last action....................Ctrl + Y
Repeat the last action.................F4
Copy to Clipboard........................Ctrl + C
Cut to clipboard...........................Ctrl + X
Paste from Clipboard..................Ctrl + V
Display past Special menu........Ctrl + Alt + V
Find................................................. Ctrl + F
Replace..........................................Ctrl+H
Find previous match...................Ctrl+Shift+F4
Find next match...........................Shift+F4
Open Workbook...........................Ctrl+O
Save Workbook............................Ctrl+S
Close Excel...................................Alt+F4
2

4. NAVIGATING:
Move one cell right..................................
Move one cell left....................................
Move one cell up......................................
Move one cell down................................
Move to right edge of data.....................Ctrl+
Move to left edge of data.......................Ctrl+
Move to top edge of data.......................Ctrl+
Move to bottom edge of data................Ctrl+
Move to beginning of row......................Home
Move to one screen right.......................Alt+PgDn
Move to one screen left..........................Alt+PgUp
Move one screen up................................PgUp
Move one screen down..........................PgDn
Move to first cell in worksheet..............Ctrl+Home
Move to last used cell in worksheet.....Ctrl+End
Display Go to dialog box.........................Ctrl+G
3

5. SELECTING
THINGS:
Select Current Row........................Shift+Space
Select Current Column..................Ctrl+Space
Select Current Data Range...........Ctrl+A
Select all Cells in a Worskeet.......Ctrl+A
4

6. EXTENDING
SELECTIONS:
Extend right by one cell............Shift+
Extend left by one cell...............Shift+
Extend up by one cell................Shift+
Extend down by one cell...........Shift+
Extend to right edge of data....Ctrl+Shift+
Extend to left edge of
data...............................................Ctrl+Shift+
Extend to top edge of
data...............................................Ctrl+Shift+
Extend to bottom edge of
data..............................................Ctrl+Shift+
Extend right by one
screen...........................................Alt+Shift+PgDn
Extend left by one screen..........Alt+Shift+PgUp
Extend up by one screen...........Shift+PgUp
5

7. SELECTING SPECIAL
CELLS:
Display the Go To dialog box.....Ctrl+G
Select cells with Ctrl+
comments.....................................Shift+O
Select all visible cells...................Alt+;
Select direct precedents.............Ctrl+[
Select direct precedents.............Ctrl+]
Select precedents.........................Ctrl+{
Select precedents........................Ctrl+}
6

8. ENTERING DATA:
Edit the active cell........................................F2
Cancel data entry.........................................Esc
Delete contents of selected cells..............Delete
Insert new line to the cell ...........................Alt+Enter
Complete entry & move one cell down....Enter
Complete entry & move one cell up..........Shift+Enter
Complete entry & move one cell right......Tab
Complete entry & move one cell left.........Shift+Tab
Enter data in all selected cells...................Ctrl+Enter
Insert/Edit Comment...................................Shift+F2
Copy comments from cell above..............Ctrl+D
Copy comments from cell to the left.......Ctrl+R
7

9. Coly formula from cell above..................Ctrl+'
Copy value from cell
above............................................................Ctrl+Shift+"
Add hyperlink..............................................Ctrl+K
Insert current date.....................................Ctrl+;
Insert current time.....................................Ctrl+:
Display Autocomplete List.......................Alt+Down
Flash fill down to end of data region.....Ctrl+E
8

10. FORMATTING:
Apply/remove bold formatting...........Ctrl+B
Apply/remove italic formatting..........Ctrl+I
Apply/remove underline formatting..Ctrl+U
Apply/remove strikethrough
formatting...............................................Ctrl+S
Align to center........................................Alt+H+A+C
Align to left..............................................Alt+H+A+L
Align to right...........................................Alt+H+A+R
Indent text...............................................Alt+H+6
Remove Indent.......................................Alt+H+5
Increase font size one increment.......Alt+H+F+G
Decrease font size one increment.....Alt+H+F+K
Display formatting dialog box.............Ctrl+1
Display Format cells dialog box..........Ctrl+Shift+F
Display Style dialog box.......................Alt+'
9

11. NUMBER
FORMATTING:
Apply number formatting.......Ctrl+Shift+!
Apply time formatting.............Ctrl+Shift+@
Apply date formatting.............Ctrl+Shift+#
Apply currency formatting.....Ctrl+Shift+$
10

12. CELL BORDERS:
Add border on all edges...........Ctrl+Shift+&
Remove all borders ..................Ctrl+Shift+_
Add/remove right border..........Alt+R
Add/remove left border............Alt+L
Add/remove top border............Alt+T
Add/remove bottom border.....Alt+B
Add/remove diagonal up
border...........................................Alt+U
Add/remove diagonal down
border...........................................Alt+D
Add/remove horizontal interior border
.......................................................Alt+H
Add/remove vertical interior
border...........................................Alt+V
11

13. ACTIVE CELL
COMMANDS:
Insert cells..............................Ctrl+Shift++
Delete cells.............................Ctrl+-
Move active cell down in
selection.................................Enter
Move active cell up in
selection.................................Shift+Enter
Move active cell right in
selection.................................Tab
Move active cell left in
selection..................................Shift+Tab
Show the active cell.............Ctrl+Backspace
Deselect all except active
cell.........................................Shift+Backspace
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14. ROWS & COLUMNS:
Insert rows (row selected).................Ctrl + Shift + +
Insert columns (column selected)...Ctrl+Shift ++
Delete selected rows..........................Ctlr+-
Delete selected columns....................Ctrl+-
Hide selected columns......................Ctrl+0
Hide selected rows..............................Ctrl + 9
Unhide selected columns..................Ctr| + Shift + 0
Unhide selected rows.........................Ctrl + Shift + 9
Group rows or columns.....................Alt + Shift + Right
Ungroup rows or columns.................Alt + Shift + Left
Open Group dialog box .....................Alt + Shift + Right
Open Ungroup dialog box..................Alt+Shift + Left
Hide or show outline symbols..........Ctrl + 8
13

15. WORKSHEETS:
Insert new worksheet............Shift+F11
Go to next worksheet.............Ctrl+PgDn
Go to previous worksheet.....Ctrl+Pgup
14

16. WORKBOOKS:
Go to next workbook..............Ctrl+Tab
Go to previous workbook......Ctrl+Shift+Tab
Create New Workbook...........Ctrl+N
Open workbook(File Menu)...Ctrl+O
Open workbook (Classis)......Ctrl+F12
Save workbook........................Ctrl+S
Save workbook........................F12
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