this ppt includes tips on opening the presentation, opening by question, use of magic number 3 , ending your presentations, elegant message delivery, handling audience questions and visuals.

1. Giving effective presentations

2. Opening the presentation
• Capture the listener’s
attention.Task 1
• Take control of the meeting
and the roomTask 2
• Build a good feeling of rapport
with your listener for yourselfTask 3

3. • Don’t risk being too
cute or clever.
• Play it nice and friendly
but straight.
• Introduce yourself and
your team
• In case you are well
known, introduce
yourself by your task.

4. The Question Opening
 Start by asking your audience a question
- that you really want them to answer
 Wait for an answer
- the audience takes time to react
 Do not ask an intellectual question
- it would give them a clue to shut up and listen

5. Business presentations are not story
telling
Social presentations
• lot of time
• Goal – provide entertainment
• Hold the suspense and reveal the punch line later
Business presentations
• Limited time
• Goal – effective persuasion
• Cut to the chase early
• Tell them what you learnt, not how you learnt it.

6. The Magic Number Is Three!
Tell them what
you’re going to
tell them
tell them
Tell them what
you told them

7. The Cold Closing
• Quickly summarize
what you told them.
• No thanks please.
- just wait for your
audience to applaud.
• It takes a couple of
seconds for the
audience to react.

8. A perfect strategy:
Nichol’s two things presentation
• Tell the audience “there
are two things that
you’ll want to take with
you”.
• Include sub points
under those two points.
• Give them guideposts
all along the way.

9. “The elegant message delivery”
• Principle 1: repetition of big ideas or themes
• Principle 2 : making links among evidence and
facts you offer
• Principle 3 : visualization

10. “Message delivery”
How to act during a
presentation?

11. Have fun
selective
attention
dynamism
• Don’t think about
making a fool of
yourself.
• Audience thinks about
something else every 30
seconds
• Move them around
every 3-5 minutes
• Walk about the room
• Hold the power
• Look into the listener’s
eyes

12. The psychology of questions
Power of brain
washing
A question sets the
listener’s mind to 0.
Whatever he was
thinking of before
washes away.
You automatically
become more
persuasive.
ask questions to give
them an idea about the
series of topics that you
will be going to present.
This would help them
stay connected.

13. Ten tips and rules of persuasive
presentations
• Tip 1 - keep your communication mission simple. Sell no
more than two ideas in your presentation.
• Tip 2 – get on and get off fast. Say you’ll take 10 minutes
and finish in 7.
• Tip 3 – use the power of silence. After saying something
important, take a pause.
• Tip 4 – don’t fill silences with empty noises (uhmmm, er, uh
..)

14. • Tip 5 – if your teammate goes blank, fill in. speak up
calmly and naturally.
• Tip 6 – don’t read your talk. Reading is sleep inducing,
and it tunes out the audience.
• Tip 7 – don’t bore the listener by telling how hard you
worked and what you did.
“we examined all available data from sources X,Y,Z- we
did not find much but source W gave us a quick insight.
Then we called the suppliers and finally..”

15. • Tip 8 – don’t upstage your teammate. And if you do that,
make sure the teammates don’t do anything to distract the
audience.
• Tip 9 – handle props carefully so that they don’t distract the
audience ( handouts, books, pamphlets)
• Tip 10 – in case you are handling the company’s product,
carry it as if you are carrying a precious jewel.

16. Handling audience questions
• While the questioner is
asking you a question,
give continuous feedback
(nod, shift posture, lift/tilt
your head)
• When you’re stuck, buy
sometime by repeating
the question and asking
“do I understand your
question”

17. • Hostile questions –
- do not show fear.
- ask the questioner politely
“ Is that your question?”
- give a moderate but
meaningful answer. The
audience will probably be
embarrassed by the
questioner
- if you don’t know, admit it.

18. Visuals
Typestyle –
use a type that is
proportional and clear.
Punctuation –
keep minimum amount (! , /)
Volume of data –
maximum of 7 words per
line and five lines per page.
Color –
blue for background, white for
foreground and red as accent color
When reading the words on the
screen to your audience, use
the very same words.
When talking about visuals,
charts or data, point or turn
around about three fourths of
the way and look at the screen
with your audience