Effective presentation


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Effective Presentation is the key to success in any field, more so in the Corporate world. This presentation deals with the simple methods to make your presentation more effective and

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Effective presentation

  1. 1. How to make an EffectivePresentation?By – N.G.Palit1
  2. 2. What is a Presentation?• ” A structured, prepared and speech-based means of communicatinginformation, or ideas to a group ofinterested people, in order to inform orpersuade them.”2
  3. 3. Why Presentation SkillsTraining?• To properly structure your presentation.• To overcome nervousness.• To develop powerful Body Language.• To deliver effective presentation.• To learn what not to do duringpresentation• To design and use visual aids effectively3
  4. 4. Boring Presentation4
  5. 5. Common causes of IneffectivePresentation• Failure to motivatethe audience• Confusing structure• Execessive details• Poorly designedslides5
  6. 6. Steps needed to make anEffective Presentation• For delivering aneffective presentationwe need to take thefollowing steps:• 1. Planning• 2. Preparation• 3. Delivery6
  7. 7. 7
  8. 8. Planning• What is the purpose of yourpresentation?• Who will be your audience?• What are you trying to achievethrough this presentation?8
  9. 9. Planning (cont)• Design your message• Organize yourmaterial• Design the look ofyour presentation• Create the slides.9
  10. 10. Step -1: List your objectives• Why are you making thispresentation?• What do you expect toaccomplish?10
  11. 11. Step -2: Focus on theaudience• Who are they?• Focus on what your audience needsto know, NOT- what you know.• Consider audience’s level & interest• Decide what you want the audience todo, as a result of your presentation11
  12. 12. Step -3: Determine themessage• Tailor the points to the audience’stechnical level: information needsand interest.• Modify the presentation for eachnew audience12
  13. 13. Preparation• Fundamental rules for presentationare:1. Subject of presentation:a) Decide your message in advanceb) Have a strong conviction on whatyou want to talk.13
  14. 14. Preparation• 2. Organize your points logically:a) What to say at the begining?b) What you deal in the middle?c) How to close?( May be by summarizing the entirepresentation.)14
  15. 15. Preparation3. Rehearse in private:You need to practicedelivery ofpresentation.Because, ’Practicemakes a person perfect’.15
  16. 16. Practice• Do this infront of a mirror or infrontof a friend.• Or tape record your presentation, andlisten to it analytically.• Or get a vodeo recording, and viewit critically.16
  17. 17. Preparation• 4. Keep notes to a minimum:--If necessary, use Index Cards.-- Jot down the main points17
  18. 18. 18Nervousness
  19. 19. 19•Fear
  20. 20. Conquer Nervousness20
  21. 21. 21WhyFearPublic Speaking?
  22. 22. 9 Ps of how to overcome Fear ofPublic Speaking”Prior & Proper• Preparation• Prevents• Poor• Performance of the• Person• Putting on the• Presentation”22
  23. 23. Don’t Be Afraid• Sometimes anaudience may seemintimidating• But always rememberthey are also peoplelike you.* Imagine that you areaddressing your friends 23
  24. 24. PreparationTry to conquernervousness:* Try to minimize yourstage-fear.• Take deep breath and try torelax.• If required, drink little water. 24
  25. 25. Preparation• Concentrate on topic &not the audience.• Remember-” Winnerscontinue, losers stop.”25
  26. 26. Organizing your Delevery-General Tips• Announce your topic clearly• Give an outline of your presentationin your introduction• State your objective upfront26
  27. 27. The Delivery• The Eyes• The Voice• Expression• The Body27
  28. 28. Organizing your Delivery-The Opener”Tell them what you aregoing to tell them”- Set the tone- Capture youraudience’s attention- Build rapport- Tailor your opener toyour 28
  29. 29. The Opener1. Introduction:a) Start with a bang to getattention.Start with an ice-breakersuch as a story, joke or asuitable quotation.29
  30. 30. The Opener• Be warm and friendly• Provide facts & figures• Throw out a question30
  31. 31. Organizing The Delivery(Middle)• ”Say it”- Organize thepresentation aroundmain aspects of thesubject.31
  32. 32. Body of Presentation• 1. Cover the subject in logical order• 2. Repeat important points• 3. Use visuals wherever possible• 4. The voice should not be too fast,too high or too slow.32
  33. 33. Body Language duringpresentation* Smile• Make Eye-Contact• Do not lock your arms• Knees unlocked, head up,• Move• Connect with the audience• Breathe & Relax33
  34. 34. Organizing- The Close”Tell them what youhave told them”- Reiterate the theme- Summarize message- Repeat key points- Ask for action- End on a positive note34
  35. 35. Time yourself forMaximum Impact35Oops!I don’t have much time left!
  36. 36. The Three PresentationEssentials• 1.Use Visual Aids, wherever you can• 2. Rehearse, Rehearse, & Rehearse”If you fail to prepare, you are preparedto fail”• Rehearse against clock• 3. Memorize your script36
  37. 37. Designing Effective PowerPoint Presentation37• BigProgressiveConsistentSimpleClear Summary
  38. 38. Design the ”Look” of yourPresentation* Follow the ’KISS’ rule – Keep itShort and Simple• Use short words and short phrases• The 6 x 7 rules:- Not more than 7 words per line- no more than 6 lines per slide38
  39. 39. Why Visuals?• Visuals are powerfultools because they:- increase understanding- Save time- Enhance attention- Help control nervousness39
  40. 40. Make it clear• Size impliesimportance40
  41. 41. Keep it Simple (picture)Art work may distract your audience41
  42. 42. Make it Big (How to estimate)• Look at it from 2 meters away422 m
  43. 43. Tips & Techniques forEffective Presentation• Maintain good eye contact• Vary your speaking volume• Use pauses• Do not read your presentation• Don’t stand between the audience andthe slides• Use stories, questions, clips, examples etc43
  44. 44. Tips & Techniques fordelivery• Do not put both hands in your pockets forlong time• Speak to the audience. Not to the visuals• Speak clearly and loudly enough• Circulate around the room as you speak• Discuss your objectives at the begining ofthe presentation44
  45. 45. Tips on Visual Aids• Are the Visual Aidseasy to read and easyto understand?• Can they be easily seenfrom all areas of theroom?45
  46. 46. Some Final Words• Communication is the key• Text to support the communication• Pictures to simplify complex concepts• Visuals to support, not to distract46
  47. 47. Signs to detect that Audience isnot Listening• Start to look down• Touch or rub the face, handor hair• Yawn• Fidget• Sigh heavily• Whiisper• Tap their feet47
  48. 48. 48A Small Stepcan makeAbigDifference
  50. 50. 50QUESTIONS
  52. 52. The EndBy –N.G.Palit52
  53. 53. At the EndIf you have liked the presentation, pleasefeel free to send me your valuablefeedback at nandapalit@yahoo.co.in orthrough face book.53