This is a step-by-step guide for how to perform a monthly petty cash reconciliation in the Cash Management System.

1. Petty Cash Management
How to Perform a Reconciliation

2. Introduction
 This presentation shows you how to reconcile the petty cash account in
the Cash Management System.
 See the Introduction in the Library for an introduction into Petty Cash
Management and an overview of how to set up your petty cash system.
This walkthrough assumes that the initial process setup has already been
completed.
 See How to Record Transactions in the Library for step-by-step instructions
for creating petty cash logs and transactions.
 See How to Manage Logs and Transactions in the Library for step-by-step
instructions for how to manage logs and transactions.

3. Petty Cash Transaction Logs
Closing Through Reconciliation

4. Step 1: Launch the System

5. Step 2: Navigate to the Petty Cash Module*
* If the module doesn’t open by default.

6. Method 1: Use the Wizard

7. Step 1: Click on the Create New Reconciliation Link*
* This option is only available if there are open transaction logs.

8. Step 2: Select the Period That You Would Like to Reconcile
Select Period
Drop-Down Box

9. Step 3: Verify There Are No Issues Preventing Closing the Reconciliation

10. Step 4: Count the Cash On Hand

11. Step 5: Enter the Cash On Hand
Cash On Hand

12. Step 6: Click the Next Step Button
Next Step Button

13. Step 7: Verify the Ending (Cash Over (Short)) Balance; Click Next Step
Next Step Button

14. Step 8: Check the Close Reconciliation Check Box; Enter Closing Details;
Click the Next Step Button
Next Step Button

15. Step 9: Click the Create Final Report Button to Create the Final Report
Create Final
Report Button

16. Step 10: Review the Final Report Summary

17. Review the Final Report Detailed Transactions

18. Step 11: Save the Final Report
Click the Export to
PDF or XPS Button to
Save the Final Report

19. Step 12: Give the Report a Name; Click the Publish Button
Enter the Report Name Here
Click the Publish Button

20. Step 13: Click the Close Print Preview Button

21. Step 14: Click the Link to Final Report Button
The Link to
Final Report
Button

22. Step 15: Navigate to and Select the Final Report; Click OK
Navigation
Box
The Final Report File
The OK Button

23. Step 16: Click the Finish Button to Close the Reconciliation
Finish Button

24. Step 17: Create a New Transaction Log for the Next Period (or Cancel)*
* If it has not been created already. See How to Record Transactions in the Library for instructions.

25. Step 18: Replenish the Cash in the Cashbox*
* The amount appears on the report.

26. Method 2: Use the Main Screen

27. Step 1: Click on the Go To Reconciliations Link*
* This option is only available if there are open transaction logs.

28. Step 2: Select the Period That You Would Like to Reconcile
Select Period
Drop-Down Box

29. Step 3: Count the Cash On Hand

30. Step 4: Enter the Cash On Hand

31. Step 5: Enter the Closing Details; Click the Save Button
The Save Button
Closing
Details

32. Step 6: Create the Final Report
Click the Final Report Button

33. Step 7: Review the Final Report Summary

34. Review the Final Report Detailed Transactions

35. Step 8: Save the Final Report
Click the Export to
PDF or XPS Button to
Save the Final Report

36. Step 9: Give the Report a Name; Click the Publish Button
Enter the Report Name Here
Click the Publish Button

37. Step 10: Click the Close Print Preview Button

38. Step 11: Click the Link to Final Report Button
The Link to
Final Report
Button

39. Step 12: Navigate to and Select the Final Report; Click OK
Navigation
Box
The Final Report File
The OK Button

40. Step 13: Review the Reconciliation Summary

41. Step 14: Verify the Reconciliation Messages Are OK

42. Step 15: Click the Close Reconciliation Button
The Close Reconciliation Button

43. Step 16: Click OK on the Reconciliation Closed Dialog Box

44. Step 17: Do a Final Review
Status Is Now Closed

45. Step 18: Replenish the Cash in the Cashbox*
* The amount appears on the report.

46. Step 19: Create a New Transaction Log for the Next Period*
Create New Transaction Log Button
* If it has not been created already. See How to Record Transactions for step-by-step instructions for creating petty cash logs and transactions.

47. Petty Cash Management Guides
 Introductions
◦ Introduction to Petty Cash
◦ Introduction to the Petty Cash Management Module
 Deep Dives
◦ Module Navigation
◦ How to Record Transactions
◦ How to Manage Logs and Transactions
◦ How to Perform a Reconciliation
◦ The Guide to Viewing and Understanding Reports
 Library Home

48. Summary
 Reconcile the petty cash account every month in order to best manage
your cash.
 There are two methods of reconciling the account in the Cash
Management System:
◦ Use the Wizard
◦ Use the Main Form
 The process is:
◦ Launch the Cash Management System and start a new reconciliation.
◦ Count the cash on hand.
◦ Enter the reconciliation details into the Reconciliation screens.
◦ Create, save, and link the final report.
◦ Verify and close the reconciliation.
◦ Replenish the cash for the next month.
◦ Create a new transaction log for the next month.

49. Contact Information
David Olson
E-Mail: David.Olson@DavidRobertsOlson.com
Phone: +66 86 924-8482
Skype: DavidRobertsOlson
All original content copyright © 2013 by David Roberts Olson. All rights reserved.