This is a step-by-step guide for how to manage petty cash logs and transactions in the Cash Management System.

1. Petty Cash Management
How to Manage Logs & Transactions

2. Introduction
 This presentation shows you how to manage petty cash logs and
transactions in the Cash Management System.
 See the Introduction in the Library for an introduction into Petty Cash
Management and an overview of how to set up your petty cash system.
This walkthrough assumes that the initial process setup has already been
completed.
 See How to Record Transactions in the Library for step-by-step instructions
for creating petty cash logs and transactions.
 See How to Perform a Reconciliation in the Library for step-by-step
instructions for how to perform a reconciliation.

3. Petty Cash Transaction Logs
Where Daily Transactions are Stored

4. Step 1: Launch the System

5. Step 2: Navigate to the Petty Cash Module*
* If the module doesn’t open by default.

6. Step 3: Navigate to Transaction Logs*
* This option is only available if there are open transaction logs.

7. The Transactions Sub Module is Opened*
* In Details (Tabular) View.

8. Navigate Transaction Logs

9. Select Transaction Logs Using the Periods Drop-Down Box
Transaction Logs
(By Period)
Drop-Down Box

10. Two Methods For Opening a Transaction Log With the Drop-Down Box
Method 1
Click the Drop-Down Arrow
To See the List of Transaction Logs
Click on a Log to Open It
Method 2
Start Typing the Period
to Use Auto-Complete
Press Enter or Tab to Open the Log

11. Use the Transaction Log Record Navigators to Move Through the Logs
Click the
First, Last,
Transaction Log
Previous,
Record Navigators
or Next
Buttons

12. Create New Transaction Log

13. Step 1: Click the Create New Transaction Log Button
Create New Transaction Log Button
See How To Record Transactions in the Library
For Step-By-Step Instructions
For Creating Petty Cash Transaction Logs

14. Edit an Existing Transaction Log

15. Step 1: Click the Edit Transaction Log Button
Edit Transaction
Log Button

16. The Edit Transaction Log Wizard Appears

17. Step 2: Edit the Transaction Log Details
1
2
3
(1) Change the Period.
(2) Change the Beginning Balance.
(3) Select/Change the Source Document.

18. Step 3: Click the Finish Button to Save Your Changes
The Finish Button

19. Delete an Existing Transaction Log

20. Step 1: Click the Delete Transaction Log Button
Delete Transaction
Log Button

21. Step 2: Confirm Delete Transaction Log
Click the ‘Yes’ Button
to Confirm Delete
Transaction Log

22. Petty Cash Transactions

23. Navigating Transactions

24. Method 1: Arrow Up/Down or Click Into a Row (Transaction)
In Details View,
Navigation is Done by
Moving Up/Down Rows
(Transactions)
Similar to Excel

25. Method 2: Use the Transaction Record Navigators to Move Through the
Transactions*
Click the
First, Last,
Transaction
Previous,
Record Navigators
or Next
Buttons
* In both Details and Form View.

26. Create New Transaction

27. Step 1: Click the Create New Transaction Button
Create New
Transaction
Button
See How To Record Transactions in the Library
For Step-By-Step Instructions
For Creating Petty Cash Transactions

28. Edit an Existing Transaction

29. Method 1: Click the Edit Transaction Button
Edit
Transaction
Button
See How To Record Transactions in the Library
For Step-By-Step Wizard Instructions*
* The procedure for editing a transaction is the same as recording a new transaction once the wizard is open.

30. Method 2: Edit the Transaction Directly in Details View

31. Step 1: Edit the Transaction
In Details
View,
Edit
Directly
in the
Grid

32. Step 2: Click the Save Button to Save Your Changes
The
Save Button

33. Method 3: Switch to Form View
Click the
Form View
Button

34. Step 1: Edit the Transaction
In Form
View,
Edit
Directly
on the
Form

35. Step 2: Click the Save Button to Save Your Changes
The
Save Button

36. Delete an Existing Transaction
Only Unexecuted Transactions Should Be Deleted*
* Never Delete History

37. Step 1: Click the Delete Transaction Button
Delete
Transaction
Button

38. Step 2: Confirm Delete Transaction
Click the ‘Yes’ Button
to Confirm Delete
Transaction

39. Reverse a Transaction
Transactions Are Reversed, Not Deleted*
* Reversing Transactions Maintains History

40. Step 1: Click the Reverse Transaction Button
Reverse
Transaction
Button

41. Step 2: Confirm the Reversal
Click the
OK Button

42. Reversed Transactions Can’t Be Modified*
Notice That
The Reversed
Transactions Can’t
Be Modified
* But they can be deleted in case the reversal was done by mistake.

43. Duplicate a Transaction

44. Step 1: Click the Duplicate Transaction Button
Duplicate
Transaction
Button

45. Step 2: Confirm the Duplication
Click the
OK Button

46. Move a Transaction

47. Step 1: Click the Move Transaction Button
Move
Transaction
Button

48. The Move Transaction Wizard Appears

49. Step 2: Select the Period and Enter a Valid Transaction Date

50. Step 3: Click the Finish Button to Complete the Move
Click the
Finish Button

51. Step 4: Review the Moved Transaction

52. Petty Cash Management Guides
 Introductions
◦ Introduction to Petty Cash
◦ Introduction to the Petty Cash Management Module
 Deep Dives
◦ Module Navigation
◦ How to Record Transactions
◦ How to Manage Logs and Transactions
◦ How to Perform a Reconciliation
◦ The Guide to Viewing and Understanding Reports
 Library Home

53. Summary
 Managing Petty Cash Transaction Logs Includes:
◦ Navigating existing transaction logs.
◦ Creating a new transaction log.
◦ Editing an existing transaction log.
◦ Deleting an existing transaction log.
 Managing Petty Cash Transactions Includes:
◦ Navigating existing transactions.
◦ Creating a new transaction.
◦ Editing an existing transactions.
◦ Deleting an existing transactions.
◦ Reverse an existing transactions.
◦ Duplicate an existing transaction.
◦ Move an existing transaction.

54. Contact Information
David Olson
E-Mail: David.Olson@DavidRobertsOlson.com
Phone: +66 86 924-8482
Skype: DavidRobertsOlson
All original content copyright © 2013 by David Roberts Olson. All rights reserved.