Reminder of what a commission is. ‘ To bring together’ or ‘to send to someone.’ A Commission is to have authority from someone to to bring together a group for a specific reason. What is a Commissioner? Someone given authority from someone else to represent them. So, What is a Scouting Unit Commissioner? Someone given authority to represent the Boy Scouts of America to the Unit. Or, to bring them together. The Unit Commissioner is the only person given the authority to represent the BSA to a unit. The Unit Commissioner receives a commission by volunteering and finishing the Basic Training Course.
Consider the objectives.
In a multiple – day course setting, Commissioners would report on their first visit and tell of the experience. Otherwise they are to report to their Assist District Commissioner. How often should you visit? Monthly What is a ‘Unit Contact?’ Review of the “Unit Contacts” section of the Commissioner Fieldbook for more information.
Everything that happens in a program year starts with a plan. Unit Commissioner can be a great resource to a Cubmaster and a pack committee if they understand the program planning process and tools. Review the information shown on the slide. Cub Scout and Webelos Scout Program Helps are set up for a year at a time. Pack Program Planning Chart—a great worksheet. Go over the Pack program planning conference.
Troop planning follows a process, as does the pack planning, but it involves the boys in much more of the planning. Consider both the Resources and the Planning Steps shown on the slide. Troop Program Features manuals (3 manuals, 12 themes in each). Each theme has a four week schedule with a 90 minute troop meeting outlined. A standard Boy Scout meeting should include each of the following: Pre-opening activity – non-physical activity for the early arrivers. LDS Mutual opening exercises. Opening of Scout Meeting/Ceremonies – Flag, Oath, Law (takes such a small amount of time, but carries so much significance); opening song; review of theme; upcoming campout; announcements. Skills Presentation – a boy demonstration of what will be taught in part of the Patrol Meeting. Patrol Meeting – hands on learning of tonight’s skill, patrol business. Activities – tied to theme if possible, ideas found in the Troop Program Resources manual. Closing - Scoutmaster Minute, closing song, retrieval of colors, closing prayer. Scouting Magazine and Boys ’ Life Program Notebooks for Boy Scout Leaders contains the suggested theme for the upcoming month(s). You can get a better understanding of program planning at Leader Position -Specific Training.
Team planning follows a process, as does the pack and troop planning, but as the coach, you sit on the sidelines while the young men do most of the planning. Consider the material shown on the slide. Basics of the Varsity program. There Five Areas of Emphasis, with a youth leader assigned to each: Advancement, High Adventure/Sports, Personal Development, Service, and Special Programs/Events. Designated Adults work with each of the youth leaders to plan the program for that area of emphasis: Advancement – Advancement member of Committee, High Adventure/Sports – Asst. Varsity Coach, Personal Development – Varsity Coach, Service – Committee Chair, and Special Programs/Events – Outdoors/Activities member of Committee. Varsity Scout Game Plan contains outlines for meetings, activities and adventure camps. Great ideas are found in the Varsity Team Program Features. Ideas for Activities are found in the Troop/Team Program Resources manual. You can get a better understanding of program planning at Varsity Leader Position-Specific Training.
In Crew program planning, crew officers play a central role, with as many crew members as possible involved. Consider the material shown on the slide View a copy of: Program Capability Inventory. Filled out by the adults in the Chartered Organization through the Venturing Committee. Venturing Activity Interest Survey. Filled out by the Venturers. The group votes and decides what they want to do. After they have decided, they call upon the Adults who are listed on the Program Capability Inventory to help them carry out the activity/program. Locally developed material is available to simplify the process.
There is a separate form in the Commissioner Fieldbook for Packs, Troops/Teams, and Crews. Make copies.
The online video is quite helpful if you have not used the system previously. There are four areas in which to record info. Leaders above you can read your report, but may not make changes to it.
This is the first area to fill out for the online report.
The second area.
The third area.
This four area is optional. It is designed to remind you of areas where you want to help.
Don’t be overwhelmed.
This website provides links to many useful National sites relating to Commissioners. They are found across the top, down the left side, and down the mid section.
Another part of getting started.
Another website from National.
Getting signed in on MyScouting.Org
Setting up your own account.
Getting past the hurdles.
The tutorial video explaining the program.
Getting started on recording a visit.
Detailing the first step on recording a visit.
Reminder to Save at the conclusion of each step.
The second step on recording a visit.
The third step on recording a visit.
Feedback from one a level above you.
An optional but helpful step.
What would the Committee you visit like for you to do for its family of Scouting?
Understanding the roles of the Committee as listed. Leader burn-out can be one result of a Committee not functioning.
Understanding the roles of the Committee as listed for multiple families of Scouting. Leader burn-out can be one result of a Committee not functioning.
Think of a personal experience with an active Committee. How could you be helpful in bringing about a similar experience for the Committee you are working with?
SS #, Drivers License #, and DOB required for registration and background check. Learn proper procedures of what to do if child abuse occurs. Periodically remind Unit Leaders and Committee Members at Committee meetings. A Time To Tell – Cubs. It Happened To Me – Scouts. Personal Safety Awareness – Varsity & Venturers.
Go over the guidelines.
Review what has been covered in this section This is the end of the part 2. Now go and visit a boy or youth meeting of your unit and report to your Assistant District Commissioner.
Commissioner basic part ii - web
Commissioner Basic Training Welcome!Page 1 GCR 2005
Commissioner Basic Training Part II of IV: Why Commissioners? (cont) Units: The Commissioner’s Top Priority (intro)Page 2 GCR 2005
Session Learning Objectives Two At the end of this session, you should be able to: • Be familiar with unit program planning. • Be able to use the online reporting system. • Explain how unit committees are organized to support the unit leaders. • State the role of the commissioner in youth protection.Page 3 GCR 2005
Unit Visitation Reports Report on first visit as a unit commissioner to your Assistant District Commissioner. Commissioner Challenge: Become more familiar with resource material to improve your evaluations. Increase your understanding of the total situation in the unit. Another visit opportunity coming up – Review “Unit Contacts” section in Commissioner Fieldbook – pg. 15-16Page 4 GCR 2005
Cub Program Planning Plan your work and work your plan Understand the program planning process & tools (see chapter 24, Cub Scout Leader Book) Resources to help with program planning: • Cub Scout and Webelos Scout Program Helps • Pack Program Planning Chart • Cub Scout Leader Program Notebook • District & Sector Calendars • School, Ward, & Stake Calendars Other planning opportunities: • Annual Pack program planning conference (attended by Cubmaster, pack committee, den leaders, den chiefs, parents, unit commissioner) • Monthly committee/pack leaders planning meeting • Monthly den chief & den leader meetingPage 5 GCR 2005
Scout Program Planning Plan your work and work your plan Follow a pattern which involves the boys (see chapter 8, Scoutmaster Handbook) Resources to help with program planning: • Troop Program Features: Volumes 1-3 • Troop Program Resources • Troop Program Planning Worksheets • Boy Scout Leader Program Notebook • District & Sector Calendars • School, Ward, & Stake Calendars Five Planning Steps: 2. Do homework (get information ready) 3. Find out what Scouts want 4. Hold troop leaders’ program planning conference (attended by Patrol Leaders Council and Scoutmaster) 5. Obtain Scouting committee support 6. Share the plan with scouts, parents, UC, othersPage 6 GCR 2005
Varsity Program Planning Plan your work and work your plan The coach is to be on the sidelines (see chapter 5, Varsity Scout Leader Guidebook) Resources to help with program planning: • Varsity Program Features: Volumes 1-3 • Troop/Team Program Resources • Team Activity Planning Worksheets • Varsity Scout Game Plan • District & Sector Calendars • School, Ward, & Stake Calendars Six Planning Steps: 2. Do homework (get information ready) 3. Conduct the Team’s Annual Planning Clinic 4. Share the Plan 5. Quarterly Program Detailing 6. Monthly Program Detailing 7. Weekly CheckupPage 7 GCR 2005
Venturing Program Planning Plan your work and work your plan Information on planning Crew’s program (see chapter 3, Venturing Leader Manual) Planning process includes officers and members: • Suggest ideas for activities • Plan the activities • Carry Out/Participate in the activities Planning steps: 2. Program Capability Inventory completed by adults 3. PCI information organized on Program Planning Forms 4. Venturing Activity Interest Survey completed by Venturers 5. Brainstorm ideas for activities using information collected above 6. Discuss and evaluate each idea 7. Select activities and place on program calendar 8. Each month, plan details for next month’s activitiesPage 8 9. Revise as needs and interests change GCR 2005
Unit Commissioner Worksheets • These forms may be used, if you find them helpful. • They are not to be taken into a scout meeting. • They do not need to be turned in to anyone. • They provide guidance with items for you to watch for. • They may prove useful in filling out the Comments section of the online report.Page 9 GCR 2005
Online Unit Visitation Reports UVTS 2.0 Unit Visit Tracking System • Who can use it?Page 10 GCR 2005 GCR 2005
Online Unit Visitation Reports UVTS 2.0 Unit Visit Tracking System • What do I record? 1. A visit was made.Page 11 GCR 2005 GCR 2005
Online Unit Visitation Reports UVTS 2.0 Unit Visit Tracking System • What do I record? 1. Quality Indicators.Page 12 GCR 2005 GCR 2005
Online Unit Visitation Reports UVTS 2.0 Unit Visit Tracking System• What do I record? 1. Comments.Page 13 GCR 2005 GCR 2005
Online Unit Visitation Reports UVTS 2.0 Unit Visit Tracking System • What do I record? 1. Focus.Page 14 GCR 2005 GCR 2005
Online Unit Visitation Reports UVTS 2.0 Unit Visits Tracking System • This all sounds very good, but…. • Where do I start?Page 15 GCR 2005 GCR 2005
National Website Scouting.org/Scoutsource/Commissioners • This is where to start. • Bookmark this site. • Almost everything on the left pertains to you.Page 16 GCR 2005 GCR 2005
National Website Scouting.org/Scoutsource/Commissioners •Click on Unit Visit Tracking System.Page 17 GCR 2005 GCR 2005
National Website Scouting.org/Scoutsource/Commissioners • Click on MyScouting.Page 18 GCR 2005 GCR 2005
Or Go Directly to MyScouting.Org Another location to bookmark UVTS 2.0 (Unit Visit Tracking System)Page 19 GCR 2005 GCR 2005
Or Go Directly to MyScouting.Org Another location to bookmark UVTS 2.0 (Unit Visit Tracking System)• Sign in or create an account to do so.Page 20 GCR 2005 GCR 2005
Or Go Directly to MyScouting.Org UVTS 2.0 (Unit Visit Tracking System)• Info needed for an account: 1. Email address & Password; 2. Council number 591; Registration Number from your card or label of Scouting magazine.Page 21 GCR 2005 GCR 2005
MyScouting.Org UVTS 2.0 (Unit Visit Tracking System) • Once in, select District Tools (Unit Visit Tracking). • Unless you are registered as a commissioner, you will not see this choice.• Problems getting in? • Call Scout Office.Page 22 GCR 2005 GCR 2005
MyScouting.Org UVTS 2.0 (Unit Visit Tracking System) •After selecting Unit Visit Tools, view the video. •It is worth coming back to as a reference tool.Page 23 GCR 2005 GCR 2005
After Viewing the Video• Click on Visits or Add Visit.Page 24 GCR 2005 GCR 2005
After Viewing the Video• Select Unit visited.• Select Type of visit.• Description – Use only as notes for yourself. Not viewable by Assistant District Commissioner or District Commissioner.• Date – Use calendar to right, Number of Youth, Number of Adults.Page 25 GCR 2005 GCR 2005
After Viewing the Video • Save – Important. • Message provided afterwards.Page 26 GCR 2005 GCR 2005
Quality Indicators • This tab is activated after entering and saving data under the Visit tab. • Select Yes, No, or None for each of the criteria. • Click on Save when finished.Page 27 GCR 2005 GCR 2005
Comments• Add description/details of what you observed.• You have up to 255 characters available.• Here is where notes from the Commissioner Worksheet come in handy.Page 28 GCR 2005 GCR 2005
Administrative Comments • Your Comments will be read by the District Commissioner with follow up Administrative comments added. • This will let you know someone read your report.Page 29 GCR 2005 GCR 2005
Focus• This is a note or reminder to yourself for follow up visits.• It is to help you with ongoing planning.• After completing each field always Save before moving to another Tab.Page 30 GCR 2005 GCR 2005
Online Unit Visitation Reports Summary • Visits are requested monthly. • After your visit, report it. You may go back later and edit it. • Leaders above you can read your report, and add comments, but may not change it. • Stake, district, council, and national leaders will be able to know of trends from these reports. • Needed help or changes can be provided.Page 31 GCR 2005 GCR 2005
Unit Committee Functions Understand what help a unit leader should receive from a unit committee. Fast Start training helps a new leader get started right. Unit CommitteeUnit Commissioner Unit LeaderPage 32 GCR 2005
Functions of the Pack Committee Cub Scouting: Recordkeeping Correspondence Advancement Training Public Relations Outings Membership/Regis Reference: Cub Scout Leader Book Pages 23-5 to 23-7Page 33 GCR 2005
Functions of the Scouting Committee Boy Scouting: Varsity: Venturing: Provide Leadership Provide leadership Provide leadership Equipment Equipment Membership/Regis Transportation Membership/Regis Complete PCI Membership/Regis Advancement Secure equipment Advancement Training Provide facilities Training High adventure Find resources Support outdoor Sports Support program program needs Personal development Training Service Special programs References: Scoutmaster Handbook Reference: Page 157 Varsity Scout Reference: Leader Guidebook Venturing Leader Troop Pages 22 & 24 Manual Committee Guidebook Pages 18-19Page 34 GCR 2005
Unit Commissioner and Unit Committee • Working with the COR and the Committee Chair, the unit committee is an unequalled resource for aid. • The Unit Commissioner is to work with both the COR and the Committee Chair to see that an active committee is set up and in full operation. • The committee is to have at least the minimum positions filled, as requested by the district. Cubs: Chair, Advancement, Membership, Primary Counselor, and Trainer – for Scouts add Secretary/Treasurer, Primary President, & Outdoor/Activities. • It may be necessary to convince the COR and/or the Committee Chair of the advantages to the leaders and the boys that a committee staffed with each of these positions can provide .Page 35 GCR 2005
The Commissioner and Youth Protection The Boy Scouts of America is deeply concerned about the general welfare of our children. Commissioners can help in several ways: •Remind LDS leaders to hand out registration forms when calling Scout leaders; wait a week after submission for clearance of background check before sustaining. •Remind unit leaders to always have a second adult with them when meeting with the boys. •Youth Protection training required every two years. •Promote use of videos: Cubs with parents (at home?) Others in group settings – parents optional. •Explain boy’s handbook inserts (role of Trainer).Page 36 GCR 2005
Make a Second Unit Visit • These are the guidelines: • Go by yourself. • Visit a boy/youth meeting. • Stay only 15 minutes. • After your visit fill out a worksheet, if desired. • The worksheet is for you only. Use it to help you know what to look for as you monitor long-term progress. • Report your visit online.Page 37 GCR 2005
Review We have learned about: Supporting the Unit Unit Program Planning The online reporting system Commissioner priorities Organization of unit committees Commissioner and youth protection Thank you for participating!Page 38 GCR 2005