Four Free Productivity Apps Your Church Staff Can Use Today
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There is no shortage of things to do, especially at a church. Rather than working more hours in the church office, learn how to use free online tools (Airtable, Asana, IFTTT, and Slack) that will help organize your work, automate your tasks, and communicate with your staff. This session will introduce you to these apps, show you how to get started, and provide some practical tips that you can use today.
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Four Free Productivity Apps Your Church Staff Can Use Today
- 1. Your Church Staff Can Use Today
- 2. Peter Frank Senior Marketing Manager Concordia Publishing House peter.frank@cph.org (314) 268-1408 (800) 325-2399
- 5. Add multi-functional tools to your toolbox
- 8. “Asana is the easiest way for teams to track their work—and get results.”
- 13. All my tasks in one place Ease of entry, editing, and prioritization Multiple tiers: Projects, Tasks, Subtasks Add tasks without projects Assign tasks to other people Convert emails to tasks
- 14. No good way to show meetings No two-way sync with other applications Inbox is overwhelming Communication isn’t as good as Slack
- 15. Tracking individual to-do lists Tracking staff to-do lists Managing larger projects (like VBS)
- 17. “Part spreadsheet, part database, and entirely flexible, teams use Airtable to organize their work, their way.”
- 22. Similar to Excel Structured like Access View the same data in different ways Create saved views Share read-only views
- 23. Doesn’t show subsets very nicely No two-way sync with other applications No reporting on data
- 24. Submission forms Meeting agendas, minutes, and action items Any structured data (sermons, contacts, keys, etc.)
- 26. “Slack brings all your team's communication together, giving everyone a shared workspace where conversations are organized and accessible.”
- 31. Reduces internal emails and phone calls Integrates with “everything” Focuses discussion on the root reason Strong search capabilities Keyboard shortcuts
- 32. Bit of a learning curve Brings in a new form of distraction Doesn’t eliminate email
- 33. Staff and volunteer communication Sharing files Privacy in communication Historical conversations
- 35. “IFTTT helps your apps and devices work together in new ways.”
- 39. Integrates apps without native integration Practical time savers for home and work Allows me to create or imitate
- 40. Bit of a learning curve Requires creativity Mostly for personal use (Zapier is better for business applications)
- 41. Notifications in a variety of ways Voice—on the go, at home, or in the office Saving two minutes is still two minutes
- 42. Making these tools work together
- 43. When an action item is assigned to me . . . . . . add a task to my to-do list in Asana
- 44. When a task is marked as completed in a specific project . . . . . . post to a certain channel in Slack
- 45. When a person completes a form in Airtable . . . . . . send a notification to my email/ phone/to-do list
- 46. When a person is added to the list of hospitalized members . . . . . . send pastor a text or add it to a Slack channel