"Can You Hear Me Now?" Public Speaking and the Power of Words
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The document outlines best practices for public speaking and presenting technical information. It introduces a panel of presenters and provides an agenda that will explore tools for organizing material, techniques for presenting technical information, tips for delivering short presentations, and techniques to conquer fear. The document then provides guidance on clarifying your message by understanding your audience's needs, creating compelling content, using effective visual aids, presenting technical information by understanding your audience's technical competency, and conquering fear through preparation and visualization.
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"Can You Hear Me Now?" Public Speaking and the Power of Words
- 1. CAN YOU HEAR ME NOW? Public Speaking and the Power of Words
- 2. MEET YOUR PANELISTS Brian Olds Internal Diversity Consultant Aerotek Tes Akpovi Program Manager Northrop Grumman Michael Johnson Manager, Field Engineering Northrop Grumman
- 3. OUR ROAD MAP • Explore tools for Organizing Material • Explore techniques for presenting Technical Information • Discuss tips on how to deliver and design a Short Presentation • Provide techniques to Conquer Fear • Deliver best practices for Visual Aids • Q&A Session (Think about Questions)
- 5. CLARIFY YOUR MESSAGE What is your audience trying to gain (pleasure)? OR What do they want to avoid (Pain)?
- 6. CREATE COMPELLING CONTENT Persuade Entertain Inform Inspire
- 7. BEST PRACTICES FOR VISUAL AIDS Tes Akpovi Program Manager Northrop Grumman
- 8. 1. Enhance Understanding 2. Increase Interest 3. Support Statements more likely to retain the message VISUAL AIDS Visual Aids Improve Audience Engagement & Comprehension Creating Effective Visual Aids, Middle East Technology University, Ankara, Turkey
- 9. VISUAL AIDS More than One Type of Visual Aid In PowerPoint . . . • Videos • Photographs • Graphs or Charts Other than PowerPoint . . . • Objects • Handouts • Posters Creating Effective Visual Aids, Middle East Technology University, Ankara, Turkey
- 10. VISUAL AIDS Don’t Let Visual Aids Get in the Way Avoid using visual aids that • Overwhelm • Distract • Confuse • Weaken Effective Presentations: The Visual Connection, UCLA School of Management, Dr.McCann (2013)
- 11. VISUAL AIDS Know How to Incorporate Visual Aids in PowerPoint • Use titles as the key message or conclusion for the chart • Keep it simple & use pictures to drive home the key message • Make the chart easy to read • Use company or organization templates where appropriate • Limit the use of animation and videos Effective Presentations: The Visual Connection, UCLA School of Management,Dr.McCann (2013)
- 12. VISUAL AIDS Simplify Your Presentation & Articulate the Message Upfront Data from www.best-selling-cars.com, 2014 International Worldwide Car Sales
- 13. VISUAL AIDS Use the Most Effective Visual Aid to Drive Home the Message Data from National Action Council on Minorities in Engineering, Inc., African Americans in Engineering, Vol. 2 No.4 Aug. 2012
- 14. PRESENTING TECHNICAL INFORMATION Michael Johnson Manager, Field Engineering Northrop Grumman
- 15. PRESENTING TECHNICAL INFORMATION Ask Yourself ……. 1. Who? (Am I Presenting To) – How “Technical” is the Audience? 2. What? (Am I Presenting) – Establish a Clear & Concise Roadmap 3. Why? (Is This Important & Relevant) – What is the Overall Takeaway?
- 16. PRESENTING TECHNICAL INFORMATION Understand Your Audience’s Technical Competency – How “Technical” is Your Audience? • General STEM Audience (Technical in Another Field) • Your Peers (Very Technical in Your Field) • Direct Manager (Competency Varies) • Executive Level (Less Technical / More Programmatic) Always Consider Audience’s Technical Discipline and Level of Mastery When Presenting to “Speak Their Language”
- 17. PRESENTING TECHNICAL INFORMATION Be Thorough – Know Your Content – Utilize Your Technical Vocabulary – Label All Graphs, Figures & Tables – Always Indicate Units for Numerical Data – Provide a Takeaway for Content-Rich Slides – Cite Sources of Data (When Applicable)
- 18. CONQUER FEAR Brian Olds Internal Diversity Consultant Aerotek
- 19. CONQUER FEAR
- 20. OVERCOME FEAR BEFORE SPEAKING? 1. Visualize yourself doing well 2. Good nights rest 3. Avoid excessive caffeine / dairy 4. Drink Room Temp water 5. Light Exercise / Stretching 6. Arrive Early / Preview the room 7. Talk with your audience prior to speaking 8. Practice – Practice - Practice
- 21. BEFORE WE WRAP UP…
- 22. CONCLUSION
Editor's Notes
- Nannette Estimated Time: 3 Minutes Good Afternoon! My name is Nannette Kelly, I am pleased to serve as your moderator for today’s session Welcome to Can You Hear Me Now – Public Speaking and the Power of Words? Here we are at BEYA 2015 discussing Public Speaking – As we know, this is a STEM conference – so why are we spending time talking about Public Speaking (Get a few answers from the audience) What we have found is that Technical acumen alone is insufficient for engineering career success. Soft Skills play an increasingly important role in differentiating STEM professionals for employment and advancement. While speaking, writing, and listening are everyday actions, many professionals underestimate the importance of communication skills. Engineers tend to prioritize technical skills over communication skills, not realizing that they cannot be fully effective in their jobs if they are inadequate speakers, writers, and listeners. Yet it is particularly in the engineering fields that effective communication skills are crucial to success.
- Nannette Estimated Time: 4-6 minutes We are excited to introduce our Panelists for today First We have…. Read Bios for each panelist
- Nannette Estimated Time: 2 minutes Raise your hand if you think you will have a presentation in the next 1 to 3 months. Over the next 45 minutes, is going to share with you some powerful tools and concepts to unlock the power of words and deliver a powerful presenation. So here is our Road Map for today… (read learning objectives)
- Brian Estimated Time: 4 minutes Have you ever volunteered to do something and then half way in the middle of doing it you could remember why you signed up in the first place? That’s the situation I found myself in 2006. If you would have been sitting in front of me, in that small classroom over in the Morgan State University school of Business as I began to give my first speech in Toastmasters, you would have noticed a shaking voice, sweating palms and a general lack of confidence. I was so nervous; I literally almost walked out of the room right in the middle of my speech! Do you know the saying that people have that describe the butterflies in your stomach when you are nervous? My butterflies were crashing into each other and bounding off the walls. Raise your hand if you have ever given a presentation you wish you could take back. Yeah – me too. You know they say there are always three types of presentations: the one you practiced, the one you actually gave and the one you wish you gave. After today, you should have a lot fewer of the presentations you wish you gave. Going back to my first speech – as soon as I delivered it - 3 things occurred to me - #1 – I was still alive, #2 people were clapping (latter I leaned that Toastmasters clap for everything), #3 I realized if I could survive one presentation I could do more – and here I am today. Why do I share that story with you? Not to point out my misery but to let you know that there was nothing special about me. You are looking at the guy who literally could not lead two people in silent prayer. Nothing special about me but there is something very special about the process that I picked up along the way, and these are the same process that you will pick up today. The good news is that is that if you adapt some of the process we are going to share today and apply it to your next presentation, I promise you be far ahead of 90% of most STEM professionals.
- Brian Estimated Time: 3 minutes Let me ask you a question. What do you think is the biggest mistake most speakers make when it comes to delivering their presentations? (Gather responses). Has a friend ever invited you to go someplace but wasn’t sure how to get there? What do you use? (GPS) Make no mistake, whenever you speak, whether it’s for 2minutes or 2 hours, you are basically inviting your audience to come on a journey with you. And if that is the case, the very first logical question your audience is going to have is where are we going? Believe it or not, the biggest mistake most speakers make occurs well before they utter their first word and it happens before the audience arrives. They fail to Clarifying Your Message. Guess what, if your message is not clear to you, if your destination is not clear, it does not stand a chance of being clear to your audience. Clarifying your message is important because without doing this, you run the risk of delivering a speech that completely miss the mark of what your audience needs or expects. You basically need to do what Steven Covey recommends in chapter 2 of the popular book 7 Habits of Highly Effective People – which is to “Begin with the end in mind”. Audience will be motivated by gaining something or avoiding something How can you learn more about where your audience wants to go?
- Brian Estimated Time: 5 minutes If you have had an experience speaking to an audience you have probably realized by now that there are 4 possible reasons for speaking to any audience – namely: Inform - know Inspire – feel Persuade (Do or stop doing) Entertain (Humor and Engagement) (Repeat this as people are writing) In the first C, you clarified your message and determined the specific purpose of your speech. Now, you want to decide on the general purpose of your speech which will be a mixture of Inform, Inspire, Persuade or Entertain. Inform – is determining what do you want your audience to know after the presentation? This is knowledge based. This could be a new policy, stats, news, financial figures. Inspire – is determining how you want your audience to feel. Are people having a rough week and need a boost. Persuade – is determining what you want your audience to do. Or what you want them to stop doing. Entertain - To me this is the art of adding humor and other engagement element to your presentation to make the content easier to consume. Do you know one of the simplest ways to make your message more entertaining? Smile, you can even tell on the phone when someone is smiling. It literally makes your message more receptive. Out of these four focus area which one do you think most speakers spend there time? Most speakers only focus on Inform but raise your hand if you heard the phrase - People don’t care how much you know until they know how much you care. Why does what you are speaking about matter to you or the company? You want to decide in advance what the main focus of your presentation will be in each category. There are some specialties presentations you may give that will force you to be focused on just one of these areas but in general I would say that presentation should somehow incorporate all 4. This will make you message far more memorable than just an informative speech.
- Mike J. Estimated Time: 3 minutes
- Mike J. Estimated Time: 3 minutes
- Mike J. Estimated Time: 2 minutes
- Brian Estimated Time: 1 minute (transition Slide)
- Brian Estimated Time: 3 minutes
- In the beginning we asked the question – Can you Hear Me Now? As STEM professional, your customers, co-workers and leadership expect and need you to be excellent communicators. As you leave today, we encourage you to Speak Up! Because Your Future is Listening! Have a great day and enjoy the rest of the conference!