The document describes an assignment with two parts: 1) Create an organizational chart of the Midland Company's administrative services division showing reporting lines and positions. 2) Develop an operational plan with tasks and timeline to coordinate an office move by June 8, including communicating with employees and scheduling technology setup.

1. There are two parts to this assignment:
Part one:
One of the tasks an administrative manager must do is diagram
the administrative organization structure to help achieve
results. The purpose of the diagram is to depict the relationship
between and among members of the organization. It shows the
flow of information, lines of authority, levels of responsibility,
and sometimes the levels of pay.
Situation:
You recently accepted a consulting position to the Midland
Company. They gave you a description of the administrative
services division managers, supervisors, and employees. They
want you to diagram its administrative services division
organizational line structure using Microsoft PowerPoint, or
another downloadable software you find online.
Administrative Services Division Managers, Supervisors, and
Employees:
The following
unordered
list describes the current administrative positions in the
company.
Administrative Assistant I – works under the Administrative
Manager and performs basic reception duties and telephone
routing.
Word Processor I – works under the Administrative Manager
and produces administrative documents using Word.
Mail Receiving Clerk – works under the Mail Services Manager
and processes incoming mail.
Systems Analyst – works under the Information Technology
Services Manager and provides systems studies for the
administrative services division.
Executive Administrative Assistant – supports the Director of
Administrative Services
Director of Administrative Services – directs and manages the
entire Administrative Services division.

2. Inactive Records Supervisor – works under the Records
Manager and supervises the Inactive Records clerks and inactive
records.
Inactive Records Clerk I – works under the Inactive Records
Supervisor and stores and retrieves inactive records.
Inactive Records Clerk 2 – works under the Inactive Records
Supervisor and stores and retrieves inactive records.
Mail Distribution Clerk – works under the Mail Receiving Clerk
and routes and delivers mail to all departments.
Word Processor II – works under the Administrative Manager
and produces administrative reports using Word.
Mail Services Manager – works under the Administrative
Support Manager and supervises and controls mail services.
Network Administrator – works under the Information
Technology Services Manager and oversees computer networks
to ensure that they function smoothly.
Records Manager – works under the Administrative Support
Manager and oversees the Records Center including active and
inactive records storage, retrieval, protection, and security.
Computer Programmer – works under the Computer Services
Supervisor and writes computer code for computer systems
Active Records Supervisor – works under the Records Manager
and supervises the Active Records clerk and active records.
Computer Services Supervisor – works under the Information
Technology Services Manager and supervises the Help Desk and
computer programmers.
Administrative Support Manager – works under the Director of
Administrative Services and manages Administrative Support,
Mail Services, and Records departments.
Information Technology Services Manager – Works under the
Director of Administrative Services and controls Computer
Services Supervisor, Network Administrator, and System
Analyst
Help Desk – works under the Computer Services Supervisor and
provides online, phone, and in person computer support and
help for division employees

3. Active Records Clerk I – works under the Active Records
Supervisor to store and retrieve active records
Active Records Clerk 2 – works under the Active Records
Supervisor to store and retrieve active records
Administrative Manager – works under the Administrative
Support Manager and manages the Word Processors and
Administrative Assistant
Step 1-
Perform a google search on organizational chart software.
Choose one (don't pay for it! There are lots of free ones--even
PowerPoint has an option). Using the software, create an
organizational chart of your choice, making sure all the
positions listed above are included.
Step 2-
Once you have finished your chart, please provide a one
paragraph narrative of the chart, and paste the chart within the
body of your memo, with its own heading.
Part two:
Assume your organization is moving to new offices on June 8.
It is currently May 5, and you are responsible for coordinating
the move. Due to the quick timeline, you do not have a lot of
time to make sure the move is smooth!
You will create an operational plan with a task list and timeline
to ensure the move occurs on time.
Within the same memo from step one, please create a table or
chart including a task list and timeline for accomplishment of
each task needed to complete by the move date. The task list
should include at least 15 items. A short example might look
like this:
Task
Timeline
Communicate to Employees about move
May 6
Call tech support and schedule computer hook-ups
May 7
Gather boxes for employee's personal belongings

4. May 10-15
Once you complete the operational planning task list and
timeline, write a short paragraph about it and include it in your
memo.