Meeting agenda Efrain Espadas DeVry Keller Graduate School Of Management Dr. M. Buleje August 18, 2019 Running head: MEETING AGENDA 1 MEETING AGENDA 2 Meeting agenda The Communication plan is a driven policy approach which provides information to stakeholders (Potter, 2008). The plan defines who should be given information accurately, the time that information should be delivered, and which means will be used to provide such information. There are crucial elements of why a communication plan is essential in the construction of a coffee house.       The Communication plan sets standards for how and when the communication will take place; the project manager must set the tone of all correspondence that concerns the project. This will allow the project manager to control and maintain the project and to ensure all stakeholders will receive necessary information in time. It helps in building trust among stakeholders and builds and maintains the relationship in a project.      Idea sharing and innovation in the project help a lot because stakeholders come from different backgrounds and have different levels of experiences in construction projects. This helps in creating new ideas, innovations, and applying expertise (Wysocki, 2004). It is also crucial in improvement of management of the project team and helping them in the articulation of a vision and intent of the project, helping to raise ideas, and to find potential solutions faced by the construction team.     Communication planning helps in building transparency among the stakeholders and strengthening the project relationship. It delivers positive results to every project team with high levels of project schedule when the team talks and discuss more challenging issues. It creates confidence and feedback loops to the staffs on how they are performing and how they can do to improve to the next level (Hamilton, 2001).  Communication plan is essential because everyone wants to build trust, good relationship transparency, and deliver positive results in the construction project like a coffee shop. References Hamilton, A. (2001). Managing Projects for Success: A Trilogy. London, United Kingdom: Thomas Telford. Potter, L. R. (2008). The Communication Plan: The Heart of Strategic Communication. Wysocki, R. K. (2004). Project Management Process Improvement. Artech House. Running Head: COMMUNICATION PLAN 1 Project Communication PlanEfrain EspadasDeVry Keller Graduate School of managementDr. M. BulejeAugust 18, 2019Coffee House ProjectCommunication Plan for the Cage’s Coffee House Project Team.WHATWHENWHEREOWNERATTENDEESStatus MeetingEvery 1weeksTuesday between 10 am to -noonStarbucksProject Manager who is calling the meetingProject Team members and participantsWRITTEN COMMUNICATIONWHATDUE WHENMETHOD OF DELIVERYSENDERRECEIVERMeeting MinutesThe meeting was opened by the word of prayer led by the project secretary.After the meeting was officially opened, the project manager .

1. Meeting agenda
Efrain Espadas
DeVry Keller Graduate School Of Management
Dr. M. Buleje
August 18, 2019
Running head: MEETING AGENDA 1
MEETING AGENDA 2
Meeting agenda
The Communication plan is a driven policy approach which
provides information to stakeholders (Potter, 2008). The plan
defines who should be given information accurately, the time
that information should be delivered, and which means will be
used to provide such information. There are crucial elements of
why a communication plan is essential in the construction of a
coffee house.
The Communication plan sets standards for how and when
the communication will take place; the project manager must set
the tone of all correspondence that concerns the project. This
will allow the project manager to control and maintain the
project and to ensure all stakeholders will receive necessary
information in time. It helps in building trust among
stakeholders and builds and maintains the relationship in a

2. project.
Idea sharing and innovation in the project help a lot because
stakeholders come from different backgrounds and have
different levels of experiences in construction projects. This
helps in creating new ideas, innovations, and applying expertise
(Wysocki, 2004). It is also crucial in improvement of
management of the project team and helping them in the
articulation of a vision and intent of the project, helping to raise
ideas, and to find potential solutions faced by the construction
team.
Communication planning helps in building transparency
among the stakeholders and strengthening the project
relationship. It delivers positive results to every project team
with high levels of project schedule when the team talks and
discuss more challenging issues. It creates confidence and
feedback loops to the staffs on how they are performing and
how they can do to improve to the next level (Hamilton, 2001).
Communication plan is essential because everyone wants to
build trust, good relationship transparency, and deliver positive
results in the construction project like a coffee shop.

3. References
Hamilton, A. (2001). Managing Projects for Success: A Trilogy.
London, United Kingdom: Thomas Telford.
Potter, L. R. (2008). The Communication Plan: The Heart of
Strategic Communication.
Wysocki, R. K. (2004). Project Management Process
Improvement. Artech House.
Running Head: COMMUNICATION PLAN 1
Project Communication PlanEfrain EspadasDeVry Keller
Graduate School of managementDr. M. BulejeAugust 18,
2019Coffee House ProjectCommunication Plan for the Cage’s
Coffee House Project
Team.WHATWHENWHEREOWNERATTENDEESStatus
MeetingEvery 1weeksTuesday between 10 am to -
noonStarbucksProject Manager who is calling the
meetingProject Team members and participantsWRITTEN
COMMUNICATIONWHATDUE WHENMETHOD OF
DELIVERYSENDERRECEIVERMeeting MinutesThe meeting
was opened by the word of prayer led by the project
secretary.After the meeting was officially opened, the project
manager thanked everyone for their attendance and also read
apologies for those who never attended the meetings but had
sent their apologies in advance.Among those who had sent their
apologies included three project members who had earlier
involved in a road accident.The secretary also read the minutes
of the previous minutes.The minutes were supported and
seconded by one member.The meeting minutes will be due after

4. three of the meeting.The written minutes will be sent to all
participants by the note taker or the secretary via
email.SecretaryProject TeamAction Item Log-The first action
item of the meeting is to come up with the ideal ways of
constructing the coffee house using the most minimal inputs and
also make the best coffee house in the area.Five days after the
PMO Status meeting has been submittedAll project team
members will be notified on the action item log through
emailThe secretary of the team will be the one who will send
the action item log to the membersThe receivers of the action
item log will be all project members and participantsMeeting
AgendaThe initial meeting agendas is to look for the most
dynamic ways and strategies of coming up with the most
reliable ideas of setting up a coffee house.The first agenda is to
find out ways of cleaning the site where the coffee house will
be established. Such methods include leveling.In addition to
that, there should be ways of setting up the coffee house to
make it as unique and appealing as possible.Both the internal
and external features of the coffee cage are to be intensively
discussed in the best ways possible of contracting both the
internal and external features.The most critical agenda of the
meeting is to find ways of getting the finance of the project as
well as establishing the best ways of using the capital in the
establishment of the agenda.Every participant and stakeholder is
responsible.In addition to that, ways of sourcing the best
suppliers of the raw materials will be a core agenda. The people
or contractors to offer services such as plumbing, internal as
well as external construction services will be discussed in
depth.The agendas of the meeting will be submitted to the team
two days before the meeting.The method of sending the agendas
to the project participants will through email.Meeting
FacilitatorThe receivers of the agendas will be all project
members and participants that will be expected to attend the
meetingStatus Reports to Project ManagerAs the project
continues to be undertaken, all the procedures and activities on
the project will be submitted to the project manager so that he

5. can know whether the events in the plans have been undertaken
according to the set standards. Subcontractors will have to keep
updating the project manager every week. This will be done
through written ways. The meetings between the contractors in
the field and the project managers will be organized in the
manager’s office.What is expected to be notified to the project
manager include the far the project has been undertaken, the
raw materials that have been used, any difficulty that has been
encountered in the process of conducting the project's activities,
the wellbeing of the workers as well as any additional
requirement and inputs that are needed for the project. The
Status report will be submitted to the project manager after
every week on Tuesday at 10 amPaper CopyProject Team
MembersProject ManagerStatus Reports to Strategic Alignment
TeamThe contractors and the project manager will be
responsible for updating the strategic alignment team on the
ways the project is going on as far as vital features are
concerned.The team will be notified after every week through
written methods such as email or written papers and
documents.The team is responsible of ensuring that the project
is strategically positioned so that at the project has been
entirely constructed, it will be in a good position where clients
quickly access the coffee cage without any difficulty.In case the
team realizes that there are some strategic limitations, it will
send off its members to the site to rectify the mistakes.Project
Schedule UpdatesThe timelines and schedule of how the project
will be undertaken will be submitted to the implementation
schedule ownerThe updates will be submitted after every two
weeks on Tuesday at 11 amThe updates will be submitted as a
paper copyProject Team MembersImplementation Schedule
Owner

6. Running head: PROJECT SCOPE STATEMENT
1
PROJECT SCOPE STATEMENT
2
Project Scope Statement
COFEE HOUSE CONSTRUCTION PROJECT CHARTER
Efrain Espadas
DeVry University
Dr. Bujele, M.
7/26/19:
Project Scope Statement
Project Name
Nick Cage’s Coffee Shop
Project Number
1
Project Manager
Efrain Espadas
Prioritization
60%
Owner(s)
Stephen Cage
Statement of Work—Project Description and
Project Product
The construction project is being undertaken to establish a new
coffee house for Mr. Cage . The new coffee house is scheduled

7. for completion by the 29th of January, 2020 so that the Cage
family may open up the shop to the public during the first two
weeks in the month of February.
Project Deliverables1. A 3,400 square-foot furnished mess hall,
with 2 counters and a kitchen backroom.2. Solar panel fitted on
rooftop in conformance with the California Energy Commission.
3. A geothermal heat pump along with a renewable energy
battery support attached to the building garage basement.
4. A garage supporting 2 cars with a wall socket connection for
electrical vehicle recharging.
5. Kitchen appliances to include microwave, oven and
dishwasher.
6. High-efficiency gas furnace with a programmable thermostat.
7. Integrated, intelligent control systems for heating, ventilation
and air conditioning (HVAC).
8. Fiber-Optic DSL line that is able to provide high speed
internet and entertainment streaming.
Project Objectives
1. To construct a high-quality, state of the art house within 8
months at a cost not exceeding $460,000.
2. Home will be built from sustainable sourced material
wherever possible and include all the features in the
deliverables list.
Project Assumptions
We assume the project can be completed on time and within
budget based on our pre planning
Project Constraints1. Site construction is limited to Monday
through Saturday, 8:00 A.M. – 12:00 P.M. and 2:00 P.M. – 5:00
P.M.
2. Costs: Anticipated budget is $460,000.
3. Time: Expected possession date – January, 2020.

8. 4. Space: An outlined design has been produced by the architect
to meet the client’s space requirements.
Limits and Exclusions
1. Providing sewage, natural gas, electrical power and water
services to the site.
2. Owner responsible for landscaping.
3. Refrigerator is not included among kitchen appliances.
Acceptance Criteria 1. Project must be finished by the 21st of
January 2020.
2. Project cost must not exceed $500,000.
3. Shop design must conform to the client’s blueprint and
preferred architectural design that was agreed upon.
4. Renewable energy source should be able to generate energy
that rates between 17000 KWH – 20,000 KWH.
5. Floor must meet the insulation requirement of an ‘R’ factor
of 25.
Technical Requirements
1. The coffee house will be built to the specifications and
design blueprint provided by the customer.
2. Renewable energy source must provide at least 18000 KWH
per month from the installed grid-tile solar panels fitted with
Micro-grid AC Coupling.
3. Shop design should support natural lighting from skylights to
lattice-windows.
4. Every room be fitted with motion detectors and heat sensors
coupled with high speed internet and cable TV.
5. A geothermal heat pump fitted in the garage basement will
serve to provide heating and air conditioning.

9. 6. Structure must pass seismic stability codes.
7. Floor must meet the insulation requirement of an ‘R’ factor
of 25.
APPROVALSType NameSignatureDate
Project Manager Approval:
Customer/Sponsor Approval:
References
Larson, E. W., & Gray, C. F. (2014). Project management: The
managerial process. (6th ed.). New York, NY: McGraw-Hill
Education.
Quint, R. (2013). What home buyers really want. National
Association of Home Builders. Retrieved from
http://www.nahb.org
Siniavskaia, N. (2013). Eye on housing: How long does it take
to build a house? National Association of Home Builders.
Retrieved from http://eyeonhousing.org/2013/10/howlong-does-
it-take-to-build-a-house/

10. Cage’s Coffee House Construction
*
Construction
1. Foundation
2. External
3. Internal1. Foundation
1.1. Site Clearing
1.1.1 Levelling
1.2. Building demolition
1.3. Construction site setup
1.4. Excavate
1.4.1. Pour Concrete
1.4.2. Cure and Strip forms
1.5. Steel Erection
1.6. Inspection
*
2. External
2.1. Masonry Work
2.1.1. Lay masonry
2.1.2. Install roof drains
2.1.3. Install Tile in toilet rooms
2.1.4. Roofing

11. 2.2. Building Finishes
2.2.1. Paint Walls
2.2.2. Ceiling tile
2.2.3. Hang Wallpaper
2.2.4. Furniture
2.2.5. Hardware appliances
2.3. Inspection
*
3. Internal
3.1. Electrical
3.1.1. Rough-in electrical
3.1.2. Install and terminate
3.1.3. Renewable Battery support
3.1.4. HVAC equipment
3.1.5. Fluorescent lighting
3.2. Hardware + Software
3.2.1. Motion detectors
3.2.2. Thermo-detectors
3.2.3. Espresso Machine
3.2.4 Espresso Grinder
3.2.5 Coffee Brewers
3.2.6 Decanters
3.2.7 Frappe and Smoothie Blenders
3.2.8 Iced Tea Brewers and Iced Tea Dispensers
3.2.9 Hot Water Dispenser.
3.2.10 Internet connection Wi-FI

12. 3.3. Plumbing
3.4. Inspection
*
3.3. Plumbing
3.3.1. Rough-in plumbing
3.3.2. Set plumbing fixtures and trim
3.3.3. Test and clean
*
Running head: PROJECT CHARTER
1
Project Charter House Construction
2
COFEE HOUSE CONSTRUCTION PROJECT CHARTER
Efrain Espadas
DeVry University
Dr. Bujele, M.
7/26/19
House Construction Project Charter
Project Name
Nick Cage’s Coffee House
Project Number

13. 1
Project Manager
Efrain Espadas
Prioritization
60%
Owner(s)
Stephen Cage
Start Date:
7/01/19
Scheduled Completion Date:
2/25/20
Mission/ Purpose
To establish a coffee house for Mr. and Mrs. Cage. The project
is to be complete within eight months this is a part of the
expansion efforts for the Nick cage coffee franchise.
SOW
The construction project is being undertaken to establish a new
coffee house. The new coffee house is scheduled for completion
by the 29th of January 2020 so that the Cage franchise may
open the shop to the public during the first two weeks in the
month of February. High h level deliverable is a functioning
full-service coffee house.
Objectives
1. To construct a high-quality, state of the art coffee house
within 8 months at a cost not exceeding $460,000.
2. This will be built form sustainable sourced material wherever
possible and include all the features in the deliverables list.
3. All HVAC (heating, ventilation and air conditioning),

14. landscaping, finish work, including inside and exterior doors,
interior and exterior cabinetry and doors and door and cabinetry
hardware, bathroom fixtures, kitchen appliances, counter tops,
backsplash material and flooring.
4. Buyer will select bathroom fixtures, kitchen and storage room
fixtures and appliances as specified on contractor’s detail
schedule.
5. Contractor has included a $10,000 lighting allowance. All
lighting requirements that exceed the allowance will require
submittal of change request to the contractor.
Business Need1. This project is being undertaken to establish a
coffee house for Mr. Cage. There are no coffee houses in the
area, and this will fill the gap creating revenue from a captive
audience.2. The new coffee house is a countryside shop for Mr.
Cage and will be located at 200 North Maple Avenue,
Sacramento, California 20001-5637.
Project Manager and Stakeholders
Construction will be overseen and managed by Apex Builders,
prime contractor Mr. Jimmy Hendricks who may subcontract
some components in the construction project.
Milestones
1. Contract
signed………………………………………………………10 July
19
2. Architectural design
started………………………………………….8 July 19
3. 30% design
review……………………………………………........ 9 August 19
4. 60% design

15. review………………………………………………….2 May 19
5. 90% design
review…………………………………….…………...16 May 19
6. Design
complete……………………………………….………….16 May19
7. Permits approved; construction begins
…………….….………….17 May 19
8. Excavation
complete.…………………………………...…………23 May 19
9. Foundation
complete…………………………………….………...15 Jun 19
10. Framing
complete………………………………………….………8 Jun 19
11. Roofing
complete……………………………………………….......7 Jun 19
12. HVAC system
installed…………………………………….…….28 Jun 19
13. Plumbing, electrical, and mechanical installed
……………...……...5 July 19
14. Plumbing, mechanical, electrical inspections passed
………….…...8 July 19
15. Exterior
finish……………………………………………………….8 July 19
16. Landscaping
complete………………………………………………15 August 20
17. Interior
finish………………………………………………...…….24
January 20
18. Final inspection and acceptance by owners
……………………….29 January 20
Budget
Budget cost will range between
$430,000 to $500,000

16. User Acceptance Criteria/Quality1. Project expected finish by
the 21st of February 2020.
2. Project cost must not exceed $500,000.
3. House design must conform to the client’s blueprint and
preferred architectural design that was agreed upon.
4. Renewable energy source should be able to generate energy
that rates between 17000 KWH – 20,000 KWH.
5. Floor must meet the insulation requirement of an ‘R’ factor
of 25.
High-Level Project Assumptions
1. Technology – Assumed that the proposed technology will not
be outdated on completion of the project.
2. The community will be more than willing to contribute to the
success of the project.
3. Availability or human resources with the desired
qualifications.
High-Level Project Constraints
1. Costs: Anticipated budget is $460,000.
2. Time: Expected possession date – 29th January 2020.
3. Space: An outlined design has been produced by the architect
to meet the client’s space requirements.
Exclusions and Boundaries
1. Providing sewage, natural gas, electrical power and water
services to the site.
2. Owner responsible for landscaping.
3. Refrigerators are not included among kitchen appliances and
will need to be purchased separately as a business expense.
Major Risks

17. · 1. Safety hazards that lead to worker accidents and injuries.
· 2. Managing change orders.
· 3. Incomplete drawings and poorly defined scope.
· 4. Poorly written contracts.
· 5. Unexpected increases in material costs.
· 6. Labor shortages.
· 7. Damage or theft to equipment and tools.
KEY STAKEHOLDERS
Project Manager Authority Level
Efrain Espadas
Project Core Team
Subject Matter Experts (SMEs) (include company and channel
designations if applicable)
Steven Adams (construction expert and adviser)
APPROVALSType NameSignatureDate
Project Manager Approval:
Customer/Sponsor Approval:

18. References
Larson, E. W., & Gray, C. F. (2014). Project management: The
managerial process. (6th ed.). New
York, NY: McGraw-Hill Education.
Quint, R. (2013). What home buyers really want. National
Association of Home Builders. Retrieved
from http://www.nahb.org
Siniavskaia, N. (2013). Eye on housing: How long does it take
to build a house? National Association of
Home Builders. Retrieved from
http://eyeonhousing.org/2013/10/howlong-does-it-take-to-build-
a-house/