DECLERCQ Timeline Survey: Measuring the evolution of audiovisual archives in Latin America and the rest of the world - 2012-2020
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As presented during the FIAT/IFTA Regional Latin American Seminar 2020 - online, hosted by TV Cultura.
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DECLERCQ Timeline Survey: Measuring the evolution of audiovisual archives in Latin America and the rest of the world - 2012-2020
- 1. The FIAT/IFTA 'Where are you on the Timeline?’ survey Measuring the evolution of audiovisual archives in Latin America and the rest of the world 2012-2020 FIAT/IFTA Regional Online Seminar Latin America – Brecht Declercq - 29 September 2020
- 2. What is the Timeline survey? A representation of what stage FIAT/IFTA members are in, on the journey towards digital archiving in terms of – • Preservation Format • Content Management System • Access • Metadata Creation • Connection to the public
- 3. You tell us where you are, FIAT/IFTA allows you to compare
- 4. You tell us where you are, FIAT/IFTA brings relevant information to you
- 6. 25 43 36 41 52 75 97 2 4 2 5 9 8 14 0 10 20 30 40 50 60 70 80 90 100 2012 2014 2015 2016 2017 2018 2019 FIAT/IFTA Timeline Survey: respondents evolution TOTAL RESPONDENTS LATAM RESPONDENTS
- 7. 2019
- 8. 2019 TIMELINE SURVEY RESULTS Number of responses 102 After elimination of doubles 97
- 9. 60.8% 22.7% 3.1% 3.1% 10.3% 1 2019: Types of organisations answering the Survey Broadcaster National or regional audiovisual archive Private archive Audiovisual archive of an international organisation Other
- 10. 14 57 8 5 10 3 0 10 20 30 40 50 60 Latin America Europe North America Africa Asia Oceania Participants to the 2019 Timeline Survey
- 11. 9.28% 18.56% 13.40% 12.37% 39.18% 6.19% 0.0% 10.0% 20.0% 30.0% 40.0% 2016 2017 2018 2019 2016-2019: Most Advanced Preservation format (global) Step 1: Analogue carriers such as film, video or stills Step 2: Digital linear tape Step 3: Up to 25% of digital files on mass storage Step 4: 26% - 50% of digital files on mass storage Step 5: 51% - 75% of digital files on mass storage Step 6: 76% - 100% of digital files on mass storage Step 7: Digital files stored in the cloud
- 12. 0% 20% 40% 60% 80% 100% Step 1: Analogue carriers such as film,… Step 2: Digital linear tape Step 3: Up to 25% of digital files on mass… Step 4: 26% - 50% of digital files on mass… Step 5: 51% - 75% of digital files on mass… Step 6: 76% - 100% of digital files on mass… Step 7: Digital files stored in the cloud 2019: Most advanced preservation format: distribution per continent Europe North-America Oceania Asia Latin-America Africa
- 13. 25.00% 27.00… 12.00% 13.00% 25.00% 21.00% 19.00% 40.00% 9.00% 0% 10% 20% 30% 40% 50% fear: more expensive sufficient storage, no need can't give us quick access doubts about copyright issues doubts about data protection issues doubts about the security don't outsource core business investigating the market other 2019: reasons for not storing in the cloud (global) 2018 2019
- 14. 2.7% 18.7% 34.7% 38.7% 5.3% 4.1% 15.5% 36.1% 34.0% 10.3% 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% transfer to files has not yet begun transfer to files has just begun transfer to files is under half way transfer to files is over half way transfer to files is completed 2018-2019: migration status (global) 2019 2018
- 15. 21% 14% 50% 14% 0%1% 16% 33% 38% 12% 0% 10% 20% 30% 40% 50% 60% 0% 0-10% 10-50% 50-99% 100% 2019: How much non-file-based content is already migrated onto mass storage systems (e.g. via digitisation)? LATAM REST OF THE WORLD
- 16. 0.0% 20.0% 40.0% 60.0% 2016 2017 2018 2019 2016-2019: Content management system (global) Step 1: Card index, log books, other paper based finding aids Step 2: Standalone databases and other electronic documents Step 3: Electronic, networked library cataloguing and tape management systems Step 4: Electronic, networked library cataloguing and tape management systems linked to preview digital files Step 5: Digital asset management system Step 6: Digital asset management and rights management system
- 17. 21% 14% 7% 29% 29% 0% 4% 17% 2% 7% 41% 28% 0% 20% 40% 60% Step 1: Card index, log books, other paper based finding aids Step 2: Standalone databases and other electronic documents Step 3: Electronic, networked library cataloguing and tape management systems Step 4: Electronic, networked library cataloguing and tape management systems linked to preview… Step 5: Digital asset management system Step 6: Digital asset management and rights management system 2019: Content management system LATAM REST OF THE WORLD
- 18. 0.0% 10.0% 20.0% 30.0% 40.0% 2015 2016 2017 2018 2019 2015-2019: Access to the archive (global) Step 1: Viewing originals on video tape machines and monitors or a Steenbeck Step 2: Viewing preview copies on video tape machine and monitors Step 3: Browse copies via intranet Step 4: Online browse copies for internal staff only Step 5: Online browse copies for internal staff + part of the collection for public access Step 6: Online browse copies for internal and external staff + hires transfer possible
- 19. 14.29% 14.29% 35.71% 21.43% 14.29% 0% 7.32% 4.88% 25.61% 18.29% 12.20% 31.71% 0% 10% 20% 30% 40% Step 1: Viewing originals on video tape machines and monitors or a Steenbeck Step 2: Viewing preview copies on video tape machine and monitors Step 3: Browse resolution files on networked computers within the organisation only Step 4: Browse resolution viewed over the web both within the organisation and through websites for staff offsite access Step 5: Browse resolution files viewed over the web within the organisation and through external websites for staff and public access (for parts of… Step 6: Browse resolution files viewed over the web within the organisation and through external websites for staff and public acces; the ability to… 2019: Access to the archive LATAM REST OF THE WORLD
- 20. 8.6% 7.3% 9.6% 9.3% 11.3% 0.0% 10.0% 20.0% 30.0% 40.0% 2015 2016 2017 2018 2019 2015-2019: Metadata creation methods (global) Step 1: Only production metadata in existence, none created by cataloguers and no catalogue Step 2: All metadata manually input by cataloguers Step 3: Some automatic creation of technical metadata from digital files; descriptive metadata manual input by cataloguers Step 4: As stage 3 with metadata automatically fed in from external applications (e.g. production systems) linked to the DAM Step 5: As stage 4 with metadata also being put in by production staff Step 6: As stage 5 with metadata creation such as tagging and crowd sourcing utilized Step 7: As stage 6 with automatic metadata creation such as speech-to-text, image recognition, …
- 21. 28.57% 35.71% 35.71% 0% 0% 0% 0% 3.66% 14.63% 20.73% 20.73% 23.17% 3.66% 13.41% 0% 20% 40% Step 1: Only production metadata in existence, none created by cataloguers and no catalogue Step 2: All metadata manually input by cataloguers Step 3: Some automatic creation of technical metadata which comes from the digital files;… Step 4: As stage 3 with metadata automatically fed in from external applications such as production… Step 5: As stage 4 with metadata also being put in by production staff Step 6: As stage 5 with metadata creation such as tagging and crowd sourcing utilized Step 7: As stage 5 or 6 with automatic metadata creation such as speech-to-text, image… 2019: Metadata creation methods LATAM REST OF THE WORLD
- 22. 0.0% 5.0% 10.0% 15.0% 20.0% 25.0% 30.0% 35.0% 40.0% 45.0% 2016 2017 2018 2019 2016-2019: Access for the audience (global) Step 1: Featuring archival items on tv, radio and own websites not dedicated to the archive Step 2: Tthe above plus featuring items on own dedicated archival website Step 3: The above plus via external social media platforms, sites and/or apps Step 4: The above plus via external or own platforms aiming at target groups e.g. education'
- 23. 43% 29% 21% 7% 37% 11% 29% 23% 0% 10% 20% 30% 40% 50% Step 1: Featuring archival items on tv, radio and own websites not dedicated to the archive Step 2: The above plus featuring items on own dedicated archival website Step 3: The above plus via external social media platforms, sites and/or apps Step 4: The above plus via external or own platforms aimed at target groups e.g. education 2019: Access for the audience LATAM REST OF THE WORLD
- 24. bit.do/fiatifta
- 25. 26-29 October - www.fiat-iasa-2020.org
- 26. THANK YOU FOR FILLING OUT THE SURVEY! WHERE ARE YOU ON THE TIMELINE? FIAT/IFTA Media Management Commission
Editor's Notes
- .
- Of course, statistics can be very intriguing, but also tricky, so keep that in mind while watching the results.
- Respondents still mainly come from Western Europe, but it is a global survey, with respondents from every continent.
- What we clearly see is that the number of archives that is in stages lower than stage 6 is clearly in decline. If you keep in mind that the number of respondents between 2016 and 2019 has more than doubled, you can conclude that the digitisation of the audiovisual archives worldwide is clearly making a firm progress. Still less than half of the respondents have reached stage 6 or 7. The number archives who already store a part of their stuff in the cloud is around 6,5% in the last 2 years. We expect this year that this figure will show a serious increase.
- When we take a closer look at the figures of 2019, we see that the situation is not so positive in Latin America (marked in green). The largest part of the respondents indicates that their most advanced stage is less than 25% of their files on mass storage. Hardly any archive is in step 6 (almost everything done) and of the Latin American respondents on our survey, not a single one stores their files in the cloud.
- In the past 2 years, we have also asked what the thinking was of the archives that didn’t want to store in the cloud. And it is important to keep in mind that respondents can indicate more than one reason here. I want to point you to the difference between the results of 2018 and 2019: The reason that LOST most of its popularity was “sufficient storage, there’s no need.” In other words: archives are ever more aware that their own digital storage infrastructure will not be enough to serve the quantities of audiovisual material that they are expecting in the following years. At the same time ever more archives are investigating the market, so they do have a clear interest. In 1 year, the number of archives that are investigating the market increased by one third. But keep in mind: these archives also have questions: what about data protection, what about security, what about outsourcing their core business?
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- And now let’s fill out the survey all together.
- And now let’s fill out the survey all together.