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20161015 fiatifta timeline results

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Television archives worldwide are in constant transformation. To monitor this transformation FIAT/IFTA yearly asks its members 5 short multiple choice questions: about preservation formats and content management systems in use at your archive, access to your archive, the way metadata are created and your connection to the public.

The FIAT/IFTA Media Management Commission uses the data from this survey to keep track of the challenges the FIAT/IFTA members are confronted with. This way we can provide our members directly with relevant information on the FIAT/IFTA-website and interesting lectures during FIAT/IFTA conferences and seminars.

At the FIAT/IFTA World Conference 2016 in Warsaw (12th – 15th October), the anonymized results of this survey were presented. These results also enable audiovisual archives worldwide you to answer the question: “where is our archive on the timeline?”

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20161015 fiatifta timeline results

  1. 1. WHERE ARE YOU ON THE TIMELINE? Media Management Commission FIAT/IFTA World Conference, Warsaw 2016 – Eva-Lis Green, Brecht Declercq, Adrienne Warburton – 15.10.2016
  2. 2. What is the Timeline? A representation of what stage FIAT/IFTA members are in, on the journey towards digital archiving in terms of – • Preservation Format • Content Management System • Access • Metadata Creation • Connection to the public
  3. 3. You tell us where you are, FIAT/IFTA allows you to compare
  4. 4. You tell us where you are, FIAT/IFTA brings relevant information to you
  5. 5. disclaimer: “a witty quote every year about the relativity of statistics is not so easy to find” [Brecht Declercq]
  6. 6. TIMELINE SURVEY RESULTS Number of responses 44 After elimination of doubles 41
  7. 7. 75.6 2.4 22.0 TYPE OF ORGANISATION Broadcaster Private archive Institutional archive
  8. 8. 16.3 7.0 18.6 18.6 7.0 30.2 2.3 2.9 5.7 28.6 11.4 17.1 34.3 0.0 0.0 4.9 24.4 29.3 12.2 29.3 0.0 0.0 5.0 10.0 15.0 20.0 25.0 30.0 35.0 40.0 Step 1: Analogue carriers such as film, video or stills. Step 2: Digital linear tape Step 3: Up to 25% of digital files on mass storage Step 4: 26% - 50% of digital files on mass storage Step 5: 51% - 75% of digital files on mass storage Step 6: 76% - 100% of digital files on mass storage Step 7: Digital files stored in the cloud 1. Preservation format 2014 PCT 2015 PCT 2016 PCT
  9. 9. 12.2 36.6 14.6 14.6 24.4 17.1 7.3 39.0 0.0 0.0 5.0 10.0 15.0 20.0 25.0 30.0 35.0 40.0 45.0 fear: more expensive sufficient storage, no need can't give us quick access doubts about copyright issues doubts about data protection issues doubts about the security don't outsource core business investigating the market other 1b. What stops us from going into the cloud?
  10. 10. 2.3 11.6 7.0 9.3 44.2 25.6 0.0 2.9 8.6 17.1 48.6 22.9 2.4 7.3 2.4 12.2 39.0 36.6 0.0 10.0 20.0 30.0 40.0 50.0 60.0 Step 1: Card index, log books, other paper based finding aids Step 2: Standalone databases and other electronic documents Step 3: Electronic, networked library cataloguing and tape management systems Step 4: Electronic, networked library cataloguing and tape management systems linked to preview… Step 5: Digital asset management system Step 6: Digital asset management and rights management system 2. Content management system 2014 PCT 2015 PCT 2016 PCT
  11. 11. 4.7 9.3 37.2 11.6 23.3 14.0 0.0 5.7 37.1 20.0 20.0 17.1 4.9 2.4 36.6 19.5 14.6 22.0 0.0 5.0 10.0 15.0 20.0 25.0 30.0 35.0 40.0 Step 1: Viewing originals on video tape machines and monitors or a Steenbeck Step 2: Viewing preview copies on video tape machine and monitors Step 3: Browse copies on networked computers - internally Step 4: Browse copies over the web for staff on and off site Step 5: Browse copies over the web internally and through external websites for staff and public access (parts of the… Step 6: Browse copies over the web internally and on external websites for staff and public acces; ability to… 3. Access to essence 2014 PCT 2015 PCT 2016 PCT
  12. 12. 9.3 18.6 23.3 11.6 32.6 2.3 2.3 5.7 14.3 22.9 25.7 17.1 5.7 8.6 2.4 9.8 36.6 14.6 26.8 2.4 7.3 0.0 5.0 10.0 15.0 20.0 25.0 30.0 35.0 40.0 Step 1: Only production metadata in existence, none created by cataloguers and no catalogue Step 2: All metadata manually input by cataloguers Step 3: Some automatic creation of technical metadata from digital files; descriptive metadata manual input by… Step 4: As stage 3 with metadata automatically fed in from external applications (e.g. production systems) linked to… Step 5: As stage 4 with metadata also being put in by production staff Step 6: As stage 5 with metadata creation such as tagging and crowd sourcing utilized Step 7: As stage 6 with automatic metadata creation such as speech-to-text, image recognition, … 4. Metadata creation 2014 PCT 2015 PCT 2016 PCT
  13. 13. 46.5 23.3 11.6 18.6 31.4 25.7 25.7 17.1 41.5 17.1 22.0 19.5 0.0 5.0 10.0 15.0 20.0 25.0 30.0 35.0 40.0 45.0 50.0 Step 1: Featuring archival items on tv, radio and own websites not dedicated to the archive Step 2: Tthe above plus featuring items on own dedicated archival website' Step 3: The above plus via external social media platforms, sites and/or apps Step 4: The above plus via external or own platforms aiming at target groups e.g. education' 5. Connection to the audience 2014 PCT 2015 PCT 2016 PCT
  14. 14. EVOLUTION vs 2014: HIGH LEVEL CONCLUSIONS Preservation format: Analog and digital linear tape as most advanced stages is getting lower and lower: everyone has a significant part on digital storage. Some reached or get close to full digitisation. Cloud still one bridge too far. The cloud for storage? A mix of reasons why not, but 4/10 are investigating the market
  15. 15. EVOLUTION vs 2014: HIGH LEVEL CONCLUSIONS Content management system: ¾ respondents has a MAM system these days. If you buy a first or a new MAM, it features a thorough rights management too. Access: Growing divide between ‘full access’ and ‘internal only’: security reasons of broadcasters? Metadata creation: All manual input in sharp decline (thanks to MAMs), no big breakthrough yet for automatic feature extraction
  16. 16. EVOLUTION vs 2014: HIGH LEVEL CONCLUSIONS Connection to the public: Puzzling results, for some broadcasters, bringing archives material directly to the audience seems not to be the goal. On the other hand: almost 1/5 have dedicated platforms for special target groups.
  17. 17. THANK YOU FOR FILLING OUT THE SURVEY! WHERE ARE YOU ON THE TIMELINE? Media Management Commission

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