DECLERCQ VIAA'S Coordinated Digitisation Model
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As presented at the EBU Radio Archives Workshop in Geneva, 14 February 2019, discussing VIAA's model of coordinated digitisation and how it is applied to VRT's radio archives.
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DECLERCQ VIAA'S Coordinated Digitisation Model
- 1. VIAA’s Coordinated Digitisation Model Applied to the VRT Radio Archives Brecht Declercq – EBU Radio Archives Workshop – Genève, 14th February 2019
- 2. Qué ?
- 3. The Flemish Institute for Archiving (VIAA) is the answer of the Flanders region to the challenges posed by degralescence, digital preservation and increasing demand for access to our audiovisual heritage.
- 4. ° December 21, 2012
- 5. ca. € 4,4mio p/a (2018)
- 6. ca. 23 FTE (until 31.12.2018)
- 7. Why ?
- 8. high demand vs. specialized & costly
- 9. dependent on government subsidy
- 10. 150+ content partners Libraries Archives Museums National broadcasters Regional broadcasters Government bodies Heritage cells Performing arts organisations
- 12. How ?
- 13. the VIAA deal professional and efficient digitization sustainable digital preservation a non- exclusive right to use the CP’s content on it’s own platforms digitization archiving interaction
- 15. SP SP SP SP SP SP SP SP Coordinator of outsourced digitisation CPCPCPCP CPCPCPCP CPCPCPCP CPCPCPCP CPCPCPCP CPCPCPCP CPCPCPCP CPCPCPCP CPCPCPCP
- 17. target groups
- 19. Ca. 713.000 audio carriers 2000 30000 8000 36000 16000 1000 93000 8000 29000 302000 70000 18000 193000 620000 0% 20% 40% 60% 80% 100% LACQUER DISKS SHELLAC DISKS VINYL DISKS 1/4" AUDIOTAPES AUDIO CASSETTES DAT CD AUDIO CDR CD-ROM TOTAL SPOKEN WORD RADIO MUSIC
- 20. Ca. 713.000 audio carriers
- 21. VIAA’s share in the digitisation (ca.) 5000 8000 54000 193000 2000 1000 263000 4400 15600 85000 14000 119000 5600 13400 10000 10000 39000 290000 290000 0% 20% 40% 60% 80% 100% LACQUER DISKS SHELLAC DISKS VINYL DISKS 1/4" AUDIOTAPES AUDIO CASSETTES DAT CD AUDIO CDR CD-ROM TOTAL DIGITISED BY VRT DIGITISED BY VIAA STILL TO DIGITISE BY VIAA NOT TO DIGITISE
- 22. VIAA’s share in the digitisation
- 23. VIAA’s share in the digitisation: unique content (ca.) 5000 8000 54000 2000 1000 70000 4400 15600 85000 14000 119000 5600 13400 10000 29000 0% 20% 40% 60% 80% 100% LACQUER DISKS SHELLAC DISKS 1/4" AUDIOTAPES AUDIO CASSETTES DAT AUDIO CDR CD-ROM TOTAL DIGITISED BY VRT DIGITISED BY VIAA STILL TO DIGITISE BY VIAA
- 24. VIAA’s share in the digitisation: unique content
- 25. VRT radio archives vs. all other VIAA CP’s (ca.) 10000 29000 10000 95000 16000 160000 1500 4000 53000 10000 3000 71500 0% 20% 40% 60% 80% 100% LACQUER DISKS SHELLAC DISKS VINYL DISKS 1/4" AUDIOTAPES AUDIO CDR TOTAL VRT QUANTITIES DIGITISED OR TO DIGITISE BY VIAA ALL OTHER VIAA CONTENT PARTNERS TOGETHER
- 26. VRT radio archives vs. all other VIAA CP’s
- 27. VRT Radio archives vs. all other VIAA CP’s: all carrier types (ca.) 160000 129250 0% 20% 40% 60% 80% 100% LACQUER DISKS SHELLAC DISKS VINYL DISKS 1/4" AUDIOTAPES AUDIO CASSETTES DAT CD AUDIO CDR 16 OTHER AUDIO FORMATS TOTAL VRT QUANTITIES DIGITISED OR TO DIGITISE BY VIAA ALL OTHER VIAA CONTENT PARTNERS TOGETHER
- 28. VRT Radio archives vs. all other VIAA CP’s: all carrier types
- 29. VIAA’s digitisation of VRT radio archives carriers per year (ca.) 0 5000 10000 15000 20000 25000 30000 35000 40000 2014 2015 2016 2017 2018 2019 2020 2021 LACQUER DISKS SHELLAC DISKS VINYL DISKS 1/4" AUDIOTAPES AUDIO CDR
- 30. VIAA’s investments in VRT radio archives digitisation (ca.) 0 50000 100000 150000 200000 250000 300000 350000 LACQUER DISKS SHELLAC DISKS VINYL DISKS 1/4" AUDIOTAPES AUDIO CDR LABOUR COST
- 31. Conclusions 1. VIAA has given the VRT radio archives a more concrete, encompassing and successful digitisation plan than VRT itself ever had. 2. VRT radio archives will be digitised 100% in 2014- 2021. 3. Digitisation will be done at a higher pace and lower cost than VRT could have done on itself. 4. VIAA’s platforms provide the only direct connection between VRT radio archive and wider audiences.
- 32. FIAT/IFTA 1. Global association of media archives: television for sure, radio is equally welcome. 2. 65% of members are public broadcasters worldwide. 3. Exchanging knowledge in all domains of archiving: preservation, media management, cataloging, use, copyright, research, production, … 4. Seminars, conferences, publications, surveys, grants, …
Editor's Notes
- Digitization, digital preservation and giving new target groups (centralized!) access to audiovisual heritage are a huge challenge worldwide, and it is a highly specialised and costly job. Briefly summarized: we need it good, we need it fast, and we need it cheap.
- No tradition of charity / patronage / sponsorship / … : we depend on government money. Subsidy depends on the availability of money in the national budget (ministry of Culture and Media).
- Our national audiovisual heritage is … almost everywhere! Scattered amongst libraries, archives, museums, broadcasters, universities, arts organisations, private collections, private companies, research centers, governmental bodies, … and these institutions almost never have the technical infrastructure, expertise or the money to cope with this.
- In exchange for the first two services, we get a non-exclusive license to use the material (to the extent that the content partners are the rights holders themselves).
- Digitization: we fund, initialize and coordinate digitization projects, which are all outsourced. We act as a pivot between our content partners and the digitization service providers.
- Archiving: we provide digital preservation (e.g. sustainable storage) as a centralized service to all content providers for a very low fee (ca. 15% of the real cost).
- Interaction: we provide access to the audiovisual heritage for four main target groups: the educational world, researchers, the general public through public libraries and our content partners themselves of course. They can always keep the same rights to access their materials as before their collaboration with VIAA.
- So what should the solution look like?